Xerox® VersaLink® C71XX Series Color Multifunction Printer

VERSION 2.0

NOVEMBER 2022

702P08828

Xerox

VersaLink

C71XX Series Color

Multifunction Printer

User Guide

, VersaLink

, Xerox Extensible Interface Platform

, and Global

Print Driver

are trademarks of Xerox Corporation in the United States and/or other countries.

Adobe

, Adobe PDF logo, Flash

, and PostScript

are trademarks or registered trademarks of Adobe Systems, Inc.

Apple

, Bonjour

, iPad

, iPhone

, iPod

, iPod touch

, AirPrint

and the AirPrint Logo

, Mac

, macOS

, and

Macintosh

are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.

Gmail

™

webmail service and Android

™

mobile technology platform are trademarks of Google, Inc.

PCL

is a registered trademark of Hewlett-Packard Corporation in the United States and/or other countries.

IBM

and AIX

are registered trademarks of International Business Machines Corporation in the United States and/

or other countries.

Trellix

is a trademark or registered trademark of Trellix, Inc. in the United States and other countries. Trellix

formerly known as McAfee

Microsoft

, Windows

, and Windows Server

are registered trademarks of Microsoft Corporation in the United

States and other countries.

Mopria is a trademark of the Mopria Alliance.

UNIX

is a trademark in the United States and other countries, licensed exclusively through X/ Open Company

Limited.

Linux

is a registered trademark of Linus Torvalds.

Wi-Fi CERTIFIED Wi-Fi Direct

is a trademark of the Wi-Fi Alliance.

BR34518

Xerox

VersaLink

C71XX Series Color Multifunction Printer User Guide 3

Contents

Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Notices and Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

General Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Power Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Emergency Power Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Telephone Line Cord. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Operational Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Ozone Release. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printer Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Printer Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Printer Symbols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Environmental, Health and Safety Contact Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Parts of the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Front View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Duplex Automatic Document Feeder. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Internal Parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Rear View. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Finishing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Power Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Powering On the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Powering Off the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Entering and Exiting Sleep Mode and Low-Power Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Power Saver. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Accessing the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Logging In. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Convenience Authentication. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Smart Card. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Introduction to Apps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Printing Information Pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Configuration Report. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

The Embedded Web Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Accessing the Embedded Web Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Finding the IP Address of Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Certificates for the Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Downloading the Configuration Report from the Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Using the Remote Control Panel Feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Installation and Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

4 Xerox

VersaLink

C71XX Series Color Multifunction Printer User Guide

Installation and Setup Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Selecting a Location for the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Selecting a Connection Method. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Connecting to a Computer Using USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Connecting to a Wired Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Connecting to a Wireless Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Connecting to a Telephone Line . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Configuring AirPrint. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Initial Printer Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Xerox

Easy Assist (XEA) App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Initial Setup with Xerox

Easy Assist (XEA) App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Adding Multiple Printers to the Xerox Easy Assist App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Installing the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Operating System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Installing the Print Drivers for a Windows Network Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Installing the Windows Print Driver Zip File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Installing the Print Drivers for a Windows USB Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Installing the Printer as a Web Service on Devices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Installing the Drivers and Utilities for MacOS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Installing Print Drivers and Utilities for UNIX and Linux. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

More Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Customize and Personalize. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Customize and Personalize Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Customizing or Personalizing the Home Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Hiding or Showing an App on the Home Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Rearranging Apps on the Home Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Customizing or Personalizing the Apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Customizing or Personalizing the Feature List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Customizing or Personalizing the Entry Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Saving Presets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Removing App Customization using the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Customizing App Default Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Removing Personalizations using the Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Creating and Using 1-Touch Apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Creating a 1-Touch App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Creating a Personal 1-Touch App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Deleting or Hiding a 1-Touch App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68

Using a 1-Touch App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Xerox

Apps. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Xerox

App Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Xerox

App Gallery Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Creating a Xerox

App Gallery Account. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Logging into your Xerox

App Gallery Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Contents

Xerox

VersaLink

C71XX Series Color Multifunction Printer User Guide 5

Installing or Updating an App from the Xerox

App Gallery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Logging out of your App Gallery Account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Device. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Device Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

About. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Supply Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Billing and Usage Counters. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Reset to Factory Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Remote Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Address Book Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Editing the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Creating and Managing Favorites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82

Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Jobs Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Managing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Managing Special Job Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Managing Jobs Using the Embedded Web Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Copy Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Making a Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Copy Workflows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

ID Card Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

ID Card Copy Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Copying an ID Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Email Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Sending a Scanned Image in an Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Previewing and Building Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Scan To . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Scan To Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Scanning to an Email Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Scanning to a User Home Folder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Scanning to a USB Flash Drive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Scan to Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Scanning to an FTP or SFTP Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Scanning to a Shared Folder on a Network Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111

Scanning Images into an Application on a Connected Computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Sending a Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Fax Workflows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Server Fax Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Sending a Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Sending a Delayed Server Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

USB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Contents

6 Xerox

VersaLink

C71XX Series Color Multifunction Printer User Guide

USB Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Printing from a USB Flash Drive. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Printing from a USB Flash Drive Already Inserted in the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

@PrintByXerox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

@PrintByXerox Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Printing with the @PrintByXerox App . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Xerox

Connect for XMPie. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Xerox

Connect for XMPie App Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Xerox

Connect for DocuShare

Go . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Xerox

Connect for DocuShare

Go App Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Printing Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Selecting Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Print Driver Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Windows Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Macintosh Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

UNIX, Linux, and AS/400 Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Mobile Printing Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Managing Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Printing Special Job Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Printing Features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Selecting Paper Options for Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Printing on Both Sides of the Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Xerox Black and White. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Image Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Printing Multiple Pages to a Single Sheet. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Printing Booklets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Using Special Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

Printing Watermarks for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Orientation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153

Advanced Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154

Using Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Defining Custom Paper Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Printing on Custom-Size Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 157

Paper and Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 159

Paper and Media Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Supported Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Ordering Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

General Paper Loading Guidelines. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Paper That Can Damage Your Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Paper Storage Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Supported Paper Types and Weights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162

Contents

Xerox

VersaLink

C71XX Series Color Multifunction Printer User Guide 7

Supported Standard Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Supported Standard Paper Sizes for Automatic 2-Sided Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Supported Paper Types and Weights for Automatic 2-Sided Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Supported Custom Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 166

Paper Tray Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Configuring Tray Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Configuring Trays 3 and 4 of the Tandem Tray Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Configuring Tray 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 168

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Loading Paper in Trays 1-4 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Loading Paper in Trays 3 and 4 of the Tandem Tray Module. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174

Loading Paper in the Bypass Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 176

Loading Paper in Tray 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179

Printing on Special Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Envelopes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Labels. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 193

General Precautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Cleaning the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Cleaning the Exterior. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Cleaning the Interior . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Adjustments and Maintenance Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Color Registration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Color Calibration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Adjusting Paper Registration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204

Adjusting the Altitude. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 206

Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Ordering Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Recycling Supplies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Toner Cartridges. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Routine Maintenance Items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Replacing the Drum Cartridge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Replacing Staples in the Integrated Office Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Replacing Staples in the Main Stapler of the Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Replacing Staples in the Booklet Maker of the Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213

Replacing Staples in the Convenience Stapler. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Emptying the Hole Punch Waste Container. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216

Managing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Viewing the Meter Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Printing the Billing Summary Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Moving the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221

General Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Contents

8 Xerox

VersaLink

C71XX Series Color Multifunction Printer User Guide

Printer Does Not Power On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Printer Resets or Powers Off Frequently. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Printer Does Not Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223

Printing Takes Too Long . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 224

Document Prints from Wrong Tray. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Automatic 2-Sided Printing Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Printer is Making Unusual Noises . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 225

Paper Tray Will Not Close . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Condensation has Formed Inside the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Locating Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Minimizing Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Clearing Paper Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Troubleshooting Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Clearing Finisher Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Clearing Paper Jams in the Integrated Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Clearing Paper Jams in the Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Clearing Staple Jams. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Clearing Staple Jams in the Integrated Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Staple Jams in the Office Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Clearing Hole Punch Jams in the Office Finisher . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Print-Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Controlling Print Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Paper and Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Solving Print-Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Copy and Scan Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257

Fax Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Problems Sending Faxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Problems Receiving Faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 259

Getting Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Viewing Warning Messages on the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Viewing Current Errors on the Control Panel. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Using the Integrated Troubleshooting Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

Online Support Assistant . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

More Information about Your Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 263

Printer Configurations and Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Available Configurations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Options and Upgrades. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Print Speed. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Physical Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Weights and Dimensions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Total Space Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274

Contents

Xerox

VersaLink

C71XX Series Color Multifunction Printer User Guide 9

Environmental Specifications. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Temperature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Relative Humidity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Elevation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Power Supply Voltage and Frequency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Power Consumption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Regulatory Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

ENERGY STAR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Power Consumption and Activation Time. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Default Power Saver Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Environmental Benefits of Duplex Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Paper Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

Regulatory Information for 2.4-GHz and 5-GHz Wireless Network Adapters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 283

United States FCC Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

Certifications in Europe. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 284

European Union Lot 4 Imaging Equipment Agreement Environmental Information . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Eurasian Economic Community Certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Germany. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 285

Turkey RoHS Regulation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 286

Copy Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 288

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289

Fax Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

United States. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

Canada. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 291

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

New Zealand . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 292

South Africa. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Safety Certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

Material Safety Data Sheets. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Recycling and Disposal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 297

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

North America . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

European Union. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Domestic/Household Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Professional/Business Environment. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Collection and Disposal of Equipment and Batteries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Battery Symbol Note. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

Battery Removal. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

Other Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302

Contents

10 Xerox

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Apps Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303

Contents

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C71XX Series Color Multifunction Printer User Guide 11

Safety

This chapter contains:

Notices and Safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Electrical Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Operational Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Maintenance Safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Printer Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Environmental, Health and Safety Contact Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Your printer and the recommended supplies have been designed and tested to meet strict safety requirements.

Attention to the following information ensures the continued safe operation of your Xerox printer.

Notices and Safety

Read the following instructions carefully before operating your printer. Refer to these instructions to ensure the

continued safe operation of your printer.

Your Xerox

printer and supplies are designed and tested to meet strict safety requirements. These include safety

agency evaluation and certification, and compliance with electromagnetic regulations and established

environmental standards.

The safety and environment testing and performance of this product have been verified using Xerox

materials

only.

Note: Unauthorized alterations, which can include the addition of new functions or connection of external

devices, can affect the product certification. For more information, contact your Xerox representative.

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Electrical Safety

GENERAL GUIDELINES

WWaarrnniinngg:: Do not push objects into slots or openings on the printer. Touching a voltage point or shorting

out a part could result in fire or electric shock.

WWaarrnniinngg:: Do not remove the covers or guards that are fastened with screws unless you are installing

optional equipment and are instructed to do so. Power off the printer when performing these installations.

Disconnect the power cord when removing covers and guards for installing optional equipment. Except for

user-installable options, there are no parts that you can maintain or service behind these covers.

The following are hazards to your safety:

• The power cord is damaged or frayed.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• The printer emits smoke, or the surface is unusually hot.

• The printer emits unusual noise or odors.

• The printer causes a circuit breaker, fuse, or other safety device to activate.

If any of these conditions occur, do the following:

1. Power off the printer immediately.

2. Disconnect the power cord from the electrical outlet.

3. Call an authorized service representative.

POWER CORD

Use the power cord supplied with your printer.

WWaarrnniinngg:: To avoid risk of fire or electrical shock, do not use extension cords, power strips, or power plugs.

• Plug the power cord directly into a properly grounded electrical outlet. Ensure that each end of the cord is

connected securely. If you do not know if an outlet is grounded, ask an electrician to check the outlet.

• Do not use a ground adapter plug to connect the printer to an electrical outlet that does not have a ground

connection terminal.

• Verify that the printer is plugged into an outlet that is providing the correct voltage and power. Review the

electrical specification of the printer with an electrician if necessary.

• Secure the power cord in place using the bracket provided with the printer.

• Do not place the printer in an area where people can step on the power cord.

• Do not place objects on the power cord.

• Do not plug or unplug the power cord while the power switch is in the On position.

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C71XX Series Color Multifunction Printer User Guide 13

Safety

• If the power cord becomes frayed or worn, replace it.

• To avoid electrical shock and damage to the cord, grasp the plug when unplugging the power cord.

The power cord is attached to the printer as a plug-in device on the back of the printer. If it is necessary to

disconnect all electrical power from the printer, disconnect the power cord from the electrical outlet.

EMERGENCY POWER OFF

If any of the following conditions occur, power off the printer immediately and disconnect the power cord from the

electrical outlet. Contact an authorized Xerox service representative to correct the problem if:

• The equipment emits unusual odors or makes unusual noises.

• The power cable is damaged or frayed.

• A wall panel circuit breaker, fuse, or other safety device has been tripped.

• Liquid is spilled into the printer.

• The printer is exposed to water.

• Any part of the printer is damaged.

TELEPHONE LINE CORD

WWaarrnniinngg:: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

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Safety

Operational Safety

Your printer and supplies were designed and tested to meet strict safety requirements. These include safety agency

examination, approval, and compliance with established environmental standards.

Your attention to the following safety guidelines helps to ensure the continued, safe operation of your printer.

OPERATIONAL GUIDELINES

• Do not remove any trays when the printer is printing.

• Do not open the doors when the printer is printing.

• Do not move the printer when it is printing.

• Keep hands, hair, neckties, and so on, away from the exit and feed rollers.

• Covers, which require tools for removal, protect the hazard areas within the printer. Do not remove the

protective covers.

• Do not override any electrical or mechanical interlock devices.

• Do not attempt to remove paper that is jammed deeply inside the printer. Switch off the printer promptly and

contact your local Xerox representative.

WWaarrnniinngg:: The metallic surfaces in the fuser area are hot. Always use caution when removing paper jams

from this area and avoid touching any metallic surfaces.

WWaarrnniinngg:: To avoid a tip hazard, do not push or move the device with all the paper trays extended.

OZONE RELEASE

This printer produces ozone during normal operation. The amount of ozone produced is dependent on copy volume.

Ozone is heavier than air and is not produced in amounts large enough to harm anyone. Install the printer in a well-

ventilated room.

For more information in the United States and Canada, go to www.xerox.com/environment. In other markets,

please contact your local Xerox representative or go to www.xerox.com/environment_europe.

PRINTER LOCATION

• Place the printer on a level, solid, non-vibrating surface with adequate strength to hold its weight. To find the

weight for your printer configuration, refer to Physical Specifications.

• Place the printer in an area where there is adequate space for operation and servicing.

• Place the printer in a dust-free area.

• Do not block or cover the slots or openings on the printer. These openings are provided for ventilation and to

prevent overheating of the printer

• Do not store or operate the printer in an extremely hot, cold, or humid environment.

• Do not place the printer near a heat source.

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C71XX Series Color Multifunction Printer User Guide 15

Safety

• Do not place the printer in direct sunlight to avoid exposure to light-sensitive components.

• Do not place the printer where it is directly exposed to the cold air flow from an air conditioning system.

• Do not place the printer in locations susceptible to vibrations.

• For optimum performance, use the printer at the elevations specified in Elevation.

PRINTER SUPPLIES

• Use the supplies designed for your printer. The use of unsuitable materials can cause poor performance and a

possible safety hazard.

• Follow all warnings and instructions marked on, or supplied with, the product, options, and supplies.

• Store all consumables in accordance with the instructions given on the package or container.

• Keep all consumables away from the reach of children.

• Never throw toner, toner cartridges, drum cartridges, or waste cartridges into an open flame.

• When handling cartridges, for example toner and such, avoid skin or eye contact. Eye contact can cause

irritation and inflammation. Do not attempt to disassemble the cartridge, which can increase the risk of skin or

eye contact.

CCaauuttiioonn:: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and

Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused

by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total

Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these

areas. Please contact your Xerox representative for details.

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Safety

Maintenance Safety

• Do not attempt any maintenance procedure that is not specifically described in the documentation supplied

with your printer.

• Clean with a dry lint-free cloth only.

• Do not burn any consumables or routine maintenance items. For information on Xerox

supplies recycling

programs, go to www.xerox.com/gwa.

WWaarrnniinngg:: Do not use aerosol cleaners. Aerosol cleaners can cause explosions or fires when used on

electromechanical equipment.

When installing the device in a hallway or similar restricted area, additional space requirements can apply. Ensure

that you comply with all workspace safety regulations, building codes, and fire codes for your area.

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C71XX Series Color Multifunction Printer User Guide 17

Safety

Printer Symbols

SSYYMMBBOOLL DDEESSCCRRIIPPTTIIOONN

Warning:

Indicates a serious hazard that can result in death or

serious injury if not avoided.

Hot Warning:

Hot surface on or in the printer. Use caution to avoid

personal injury.

Warning: Moving parts. To avoid personal injury, use

caution.

Caution:

Indicates a mandatory action to take in order to avoid

damage to the property.

Caution:

To avoid damage to the property, be careful not to spill

toner when handling the waste cartridge.

Do not touch the part or area of the printer.

Do not expose the drum cartridges to direct sunlight.

Do not burn the toner cartridges.

Do not burn the waste cartridge.

Do not burn the drum cartridges.

Do not use paper attached with staples or any form of

binding clip.

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Safety

SSYYMMBBOOLL DDEESSCCRRIIPPTTIIOONN

Do not use folded, creased, curled, or wrinkled paper.

Do not use inkjet paper.

Do not use transparencies or overhead projector

sheets.

Do not reload paper previously printed on or used.

Do not copy money, revenue stamps, or postage

stamps.

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C71XX Series Color Multifunction Printer User Guide 19

Safety

Environmental, Health and Safety Contact Information

For more information on Environment, Health, and Safety in relation to this Xerox product and supplies, contact:

• United States and Canada: 1-800-ASK-XEROX (1-800-275-9376)

• Europe: [email protected]

For product safety information in the United States and Canada, go to www.xerox.com/environment.

For product safety information in Europe, go to www.xerox.com/environment_europe.

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C71XX Series Color Multifunction Printer User Guide 21

Getting Started

This chapter contains:

Parts of the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Power Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Accessing the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Introduction to Apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Information Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

The Embedded Web Server. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Installation and Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Connecting the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Initial Printer Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Installing the Software. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

More Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Parts of the Printer

FRONT VIEW

1. Document Guides

2. Document Feeder Input Tray

3. Paper Output, shown with and without the

optional Center Top Tray

4. Front Door

5. Paper Trays: Configurations vary from 1 to 4

trays

6. Bypass Tray

7. USB Port

8. Control Panel

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DUPLEX AUTOMATIC DOCUMENT FEEDER

1. Document Feeder Cover

2. Paper Guides

3. Duplex Automatic Document Feeder Input Tray

4. Document Output Tray

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Document Glass Guidelines

The document glass accommodates original size documents up to 297 x 432 mm (11.7 x 17.1 in.). Use the

document glass rather than the duplex automatic document feeder to copy or scan the following types of original

documents:

• Paper with paper clips or staples attached

• Paper with wrinkles, curls, folds, tears, or notches

• Coated or carbonless paper or items other than paper, such as cloth or metal

• Envelopes

• Books

Duplex Automatic Document Feeder Guidelines

The Duplex Automatic Document Feeder accommodates the following original-size documents:

• Width: 49–297 mm (1.9–11.7 in.)

• Length: 85–431.8 mm (8.5–17 in.)

• Weight: 38–128 g/m²

Follow these guidelines when loading original documents into the duplex automatic document feeder:

• Load original documents face up, so that the top of the document enters the feeder first.

• Only use loose sheets of undamaged paper in the duplex automatic document feeder.

• Adjust the paper guides to fit the original documents.

• Insert paper in the duplex automatic document feeder only when ink on the paper is dry.

• Do not load original documents above the MAX fill line.

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INTERNAL PARTS

1. Transfer Roll

2. Fuser

3. IBT Belt Release

4. Toner Cartridges

5. Power Switch

6. Waste Cartridge

7. Drum Cartridges

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Getting Started

REAR VIEW

1. Power Connection

2. USB Host Port

3. USB Device Port

4. Wi-Fi Connectivity Port

5. Ethernet Port

6. Foreign Device Interface

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FINISHING OPTIONS

There are two optional finishers: The Integrated Office Finisher and the Office Finisher with or without the Booklet

Maker.

Integrated Office Finisher

1. Finisher Tray

2. Finisher Tray Extension

3. Integrated Office Finisher

4. Staple Cartridge

5. Finisher Front Cover

6. Finisher Top Cover

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Office Finisher

1. Booklet Maker (optional)

2. Booklet Maker Side Cover (optional)

3. Right Tray

4. Booklet Maker Staple Cartridge (optional)

5. Finisher Top Cover

6. Creaser Unit (optional)

7. Staple Cartridge

8. Finisher Front Cover

9. Office Finisher

10. Hole Punch Waste Container (optional)

11. Hole Punch Unit (optional)

12. Horizontal Transport Cover, Center Catch Tray

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CONTROL PANEL

The control panel consists of a touch screen and buttons you press to control the functions available on the printer.

The control panel:

• Displays the current operating status of the printer.

• Provides access to print, copy, and scan features.

• Provides access to reference materials.

• Provides access to Tools and Setup menus.

• Prompts you to load paper, replace supplies, and clear jams.

• Displays errors and warnings.

• Provides the Power/Wake button used for powering on or off the printer. This button also supports the power-

saver modes, and blinks to indicate the power status of the printer.

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Getting Started

IITTEEMM NNAAMMEE

DDEESSCCRRIIPPTTIIOONN

1 Power/Wake Button This button serves several power-related functions.

When the printer is powered off, this button powers on the

printer.

When the printer is powered on, pressing this button displays a

menu on the control panel. From this menu, you can choose to

enter Sleep mode, restart, or power off the printer.

When the printer is powered on, but in a low-power mode or

Sleep mode, pressing this button wakes the printer.

When the printer is powered on, holding this button for 10-

seconds turns off the printer.

This button blinks to indicate the power status of the printer.

When the light blinks slowly, the printer is in low-power mode or

Sleep mode.

When the light blinks rapidly, the printer is powering down, or

exiting a low-power mode.

2 Touch Screen Display The screen displays information and provides access to printer

functions.

3 Home Button This button provides access to the Home menu for access to

printer features, such as copy, scan, and fax.

4 NFC Area

(Optional)

Near Field Communication (NFC), is a technology that enables

devices to communicate when they are within 10 cm (4 in.) of

each other. Use the NFC area to obtain a network interface or to

establish a TCP/IP connection between your device and the

printer.

NNoottee:: The indicator is visible when NFC is activated.

5 Status LED This light blinks blue or amber to indicate printer status.

BBlluuee

Blinks blue once to acknowledge a successful Authentication

request.

Blinks blue once slowly for a copy or print job initiated at the

control panel.

Blinks blue twice slowly for fax or print job received from the

network.

Blinks blue rapidly while the printer is powering up, or to signal

detection of a Wi-Fi Direct connection request.

AAmmbbeerr

Blinks amber to indicate an error condition or warning that

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IITTEEMM NNAAMMEE

DDEESSCCRRIIPPTTIIOONN

requires your attention. For example, an out of toner condition, a

paper jam, or out of paper for the current job.

It also blinks amber to indicate a system error, which typically is

associated with an error code.

6 Notification Banner Notifications and messages are displayed in a pop-up banner

below the apps area. To view the full notification, touch the

center of the banner. After you have reviewed the information,

touch XX to close.

7 Pause Icon When a job is being scanned or processed, a Pause icon appears

in the notification banner area. To pause the current job, touch

the Pause icon. The job pauses with the option to resume or

delete the job.

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Getting Started

Power Options

The PPoowweerr//WWaakkee button is a single multifunction button on the control panel.

• When used in conjunction with the main power switch, the PPoowweerr//WWaakkee button powers on the printer.

• If the printer is already powered on, the PPoowweerr//WWaakkee button can be used to:

– Restart the printer

– Enter or exit sleep mode

– Enter or exit low-power mode

• The PPoowweerr//WWaakkee button also flashes when the printer is in low-power mode.

POWERING ON THE PRINTER

To power on the printer:

1. To power on the printer, open the front door, and press the power switch to the OOnn position.

2. At the printer control panel, press the PPoowweerr//WWaakkee button.

CCaauuttiioonn:: Do not unplug the power cord while the printer powers up.

POWERING OFF THE PRINTER

To power off the printer:

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1. At the printer control panel, press the PPoowweerr//WWaakkee button, then touch PPoowweerr OOffff.

2. Open the front door, then press the power switch off.

CCaauuttiioonn:: Do not unplug the power cord while the printer powers down.

ENTERING AND EXITING SLEEP MODE AND LOW-POWER MODE

After the printer is powered on but is in Sleep Mode or Low-Power Mode:

• The touch screen appears blank and unresponsive.

• The printer exits Low-Power mode or Sleep mode automatically when it receives data from a connected device.

To wake the printer manually, press the PPoowweerr//WWaakkee button.

POWER SAVER

You can set the time the printer spends idle in ready mode before the printer transitions to a lower power level.

There are two levels of power-saver mode.

• LLooww--PPoowweerr TTiimmeeoouutt: The printer shifts from Ready mode to Low-Power mode to reduce standby power

consumption.

• SSlleeeepp TTiimmeeoouutt: The printer shifts from Low-Power mode to Sleep mode for a greater reduction in power

consumption.

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Getting Started

Accessing the Printer

LOGGING IN

Logging in is the process by which you identify yourself to the printer for authentication. If authentication is set, to

access printer features, you log in with your user credentials.

Logging In at the Control Panel

1. At the printer control panel, press the HHoommee button.

2. Touch LLoogg IInn.

3. Type the User Name using the keypad, then touch EEnntteerr.

4. If prompted, enter the password, then touch EEnntteerr.

Note: For more information on logging in as system administrator, refer to the System Administrator Guide

at www.xerox.com/office/VLC71XXdocs.

5. Touch OOKK.

Note: To access each password-protected service, enter the User Name and password.

Functions Related to NIST 800-171 for Local Authentication

To improve critical cybersecurity infrastructure for organizations, the National Institute of Standards and

Technology (NIST) in the United States created the Cybersecurity Framework (CSF). The system administrator can

change the NIST 800-171r2 compatible settings through the Embedded Web Server. The NIST 800-171r2 related

functions include the following features:

PPrreevveenntt RReeuussee ooff UUsseerr IIDD

The system administrator can configure the printer to prohibit the reuse of a previous user ID value for a

specified amount of time since the user ID was last used, from 1–999 days. The system administrator can

change the number of days through the Embedded Web Server.

AAuuttoo UUsseerr IIDD DDiissaabblleemmeenntt

The printer disables the user accounts that have not logged in to the printer for a specified period. The system

administrator can specify the number of days, from 1–999 days. If your account is locked after a period of time

and you cannot access the printer, contact your system administrator for assistance.

PPaasssswwoorrdd CCoommpplleexxiittyy

When you change a password, the printer restricts the number of characters that you can reuse from the

previous password. The system administrator specifies the maximum number of characters that can be reused,

from 1–63. The printer rejects any new password that exceeds the specified maximum number of reused

characters. If you are changing your password and encounter an error, contact your system administrator and

comply with the password complexity requirements for your printer.

For example, if the maximum number of characters is set to 3 characters, a password of TEST123 cannot be

changed to TEST444, because it contains four characters from the previous password. A password of

GOOD123 is valid, because it contains three characters from the previous password.

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RReeuussee ooff PPaasssswwoorrdd

To prohibit the reuse of recent passwords, the system administrator can specify the interval before a user can

reuse a password. The interval range is from 1–10. If you are changing your password and encounter an error,

contact your system administrator and comply with the password complexity requirements for your printer.

TTeemmppoorraarryy PPaasssswwoorrdd

After the system administrator creates a user account or changes or resets the account password using one of

the following options, when you log in, the printer can prompt a password change:

• AAdddd

• EEddiitt

• RReesseett PPaasssswwoorrdd

When the option is enabled, the password set by the system administrator is regarded as a temporary password.

When you are logged in with a temporary password, the printer prompts you to change the password. As a

security feature, you are required to change your password before the first login at the printer. Until the

temporary password is changed, remote authentication attempts through EIP or SNMP fail for the user. Contact

your system administrator for assistance.

UUsseerr AAccccoouunntt LLoocckk--oouutt

After a specified number of invalid login attempts for a user account, the printer locks out the account. If you do

not log in to the printer for a long period of time, your account can be disabled automatically. Contact your

system administrator for assistance.

For more information, refer to the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

CONVENIENCE AUTHENTICATION

When Convenience Authorization is enabled, users swipe a pre-programmed identification card through a Proximity

Card Reader at the control panel. To use this method, purchase and install a USB card reader and an authentication

server that supports the Xerox

Convenience Authentication API.

SMART CARD

When a Common Access Card system is installed on your Xerox device, access to the printer requires the use of a

Smart Card. There are several models of card readers that are compatible with your device. To access the printer,

insert the pre-programmed identification card into the reader, or place your card on the reader. If extra security

credentials are required, enter the login information at the control panel.

For more information about configuring a Common Access Card system on your device, refer to the Xerox

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Common Access Card System Configuration Guide at www.xerox.com/office/VLC71XXdocs.

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C71XX Series Color Multifunction Printer User Guide 35

Getting Started

Introduction to Apps

Xerox Apps are a gateway to the features and functions of your device. Standard Apps are already installed on the

device and appear on the Home screen. Some Apps are installed as standard, but hidden the first time you use the

device.

When you log in, the Apps configured for your personal account appear on the control panel.

You can download more Apps for your device from the Xerox

App Gallery. For more information, refer to www.

xerox.com/XeroxAppGallery.

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Information Pages

Your printer has a set of information pages that you can print. These pages include configuration and font

information, demonstration pages, and more.

The following Information Pages are available:

NNAAMMEE NNAAMMEE

DDEESSCCRRIIPPTTIIOONN

Configuration Report The Configuration Report provides printer information including

installed options, network settings, port setup, tray information,

and more.

Billing Summary Report The Billing Summary Report provides information about the

device and a detailed listing of the billing meters and sheet

counts.

Supplies Usage Report The Supplies Usage Report provides coverage information and

part numbers for reordering supplies.

PostScript Font List The PostScript Font List provides a printout of all PostScript fonts

that are available on the printer.

PCL Font List The PCL Font List provides a printout of all PCL fonts that are

available on the printer.

Demonstration Print Demonstration Print provides a demonstration of the current

print quality.

Startup Page The Startup Page provides basic printer configuration and

network information.

Job History Report The printer retains information on previous print jobs, including

the date, time, job type, document name, output color (for color

devices only), paper size, number of pages, and results. The status

of a maximum of 200 jobs prints on the Job History Report.

PRINTING INFORMATION PAGES

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> AAbboouutt >> IInnffoorrmmaattiioonn PPaaggeess.

3. To print an information page, touch the needed page.

4. To return to the Home screen, press the HHoommee button.

CONFIGURATION REPORT

The Configuration Report provides product information including installed options, network settings, port setup, tray

information, and more.

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Printing the Configuration Report

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> AAbboouutt >> IInnffoorrmmaattiioonn PPaaggeess.

3. Touch CCoonnffiigguurraattiioonn RReeppoorrtt.

4. To return to the Home screen, press the HHoommee button.

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The Embedded Web Server

The Embedded Web Server is the administration and configuration software that is installed in the printer. It allows

you to configure and administer the printer from a Web browser.

The Embedded Web Server requires:

• A TCP/IP connection between the printer and the network in Windows, Macintosh, UNIX, or Linux environments.

• TCP/IP and HTTP enabled in the printer.

• A network-connected computer with a Web browser that supports JavaScript.

ACCESSING THE EMBEDDED WEB SERVER

At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr or

RReettuurrnn.

FINDING THE IP ADDRESS OF YOUR PRINTER

To install the print driver for a network-connected printer, it is often necessary to know the IP address of your

printer. Also, the IP address is used to access the settings of your printer through the Embedded Web Server. You

can view the IP address of your printer on the control panel or on the Configuration Report.

Note: To view the TCP/IP address on the control panel, wait until the printer has been on for 2 minutes. If

the TCP/IP address is 0.0.0.0, or begins with 169, it indicates a network connectivity issue. However, if Wi-Fi

is set as the primary Ethernet connection, 0.0.0.0 is displayed as the IP address for the printer.

Viewing the IP Printer Address on the Control Panel

To view the IP address of the printer on the control panel:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> AAbboouutt.

3. Record the IP address from the display.

4. To return to the Home screen, press the HHoommee button.

Obtaining the Printer IP Address from the Configuration Report

To obtain the printer IP address from the Configuration Report:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> AAbboouutt >> IInnffoorrmmaattiioonn PPaaggeess.

3. Touch CCoonnffiigguurraattiioonn RReeppoorrtt.

The IP address appears in the Connectivity section of the Configuration Report for IPv4 or IPv6.

4. To return to the Home screen, press the HHoommee button.

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CERTIFICATES FOR THE EMBEDDED WEB SERVER

Your device includes a self-signed HTTPS certificate. The device generates the certificate automatically during

device installation. The HTTPS certificate is used to encrypt communications between your computer and the Xerox

device.

• The Embedded Web Server page for your Xerox device can display an error message that the security certificate

is not trusted. This configuration does not lessen the security of the communications between your computer

and the Xerox device.

• To eliminate the connection warning in your Web browser, you can replace the self-signed certificate with a

signed certificate from a Certificate Authority. For information on obtaining a certificate from a Certificate

Authority, contact your Internet Service Provider.

For information on obtaining, installing, and enabling certificates, refer to the System Administrator Guide at www.

xerox.com/office/VLC71XXdocs.

DOWNLOADING THE CONFIGURATION REPORT FROM THE EMBEDDED WEB SERVER

From the Embedded Web Server, you can download and save a copy of the Configuration Report to your computer

hard drive. Use Configuration Reports from multiple devices to compare software versions, configurations, and

compliance information.

To download a copy of the Configuration Report from the Embedded Web Server:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

For details about obtaining the IP address of your printer, refer to Finding the IP Address of Your Printer.

2. To download the Configuration Report scroll to the bottom of the page, then, in the Quick Links section, click

DDoowwnnllooaadd CCoonnffiigguurraattiioonn RReeppoorrtt.

Note: If this feature does not appear, log in as a system administrator.

The document is saved automatically as an XML file in the default download location on your computer hard

drive. To open the Configuration Report, use an XML viewer.

USING THE REMOTE CONTROL PANEL FEATURE

The Remote Control Panel feature in the Embedded Web Server allows you to access the printer control panel

remotely from a Web browser.

To access the Remote Control Panel, first enable the feature. For details, contact your system administrator or refer

to the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

For details about obtaining the IP address of your printer, refer to Finding the IP Address of Your Printer.

2. In the Quick Links area, click RReemmoottee CCoonnttrrooll PPaanneell.

Note: If the Remote Control Panel option is not displayed or fails to load, contact your system administrator.

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3. To restrict other users from accessing the device control panel when you are connected remotely to the device,

click the LLoocckk DDeevviiccee CCoonnttrrooll PPaanneell option.

Note: If a local user attempts to access the control panel while the device control panel is locked, the control

panel does not respond. A message appears on the control panel, confirming that the control panel is locked

and the device is being controlled remotely.

4. To enable remote access to the device control panel, click RReeqquueesstt SSeessssiioonn. The remote control panel sends a

request to the local control panel.

• If the local control panel is inactive, the remote control panel session is activated automatically.

• If a local user is active on the device, a Remote Session Request message appears on the local control

panel. The local user chooses to accept or deny the request. If the request is accepted, the remote control

panel session is activated. If the request is denied, a Request Denied message appears in the Embedded

Web Server.

Note: If the system administrator requests a remote session, if the request is denied, an option to override

the local session is displayed.

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Installation and Setup

For reference:

• Installation Guide packaged with your printer

• Online Support Assistant at www.xerox.com/office/VLC71XXdocs

INSTALLATION AND SETUP OVERVIEW

Before you print, ensure that your computer and the printer are plugged in, powered on, and connected. Configure

the initial settings of the printer, then install the print driver software and utilities on your computer.

You can connect to your printer directly from your computer using USB, or connect to a network using an Ethernet

cable or wireless connection. Hardware and cabling requirements vary for the different connection methods.

Routers, network hubs and switches, modems, Ethernet cables, and USB cables are not included with your printer

and must be purchased separately. Xerox recommends an Ethernet connection because it is typically faster than a

USB connection, and it provides access to the Embedded Web Server.

For more information, refer to the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

SELECTING A LOCATION FOR THE PRINTER

1. Select a dust-free area with temperatures from 10-32°C (50-90°F), and relative humidity 10-85%.

Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can cause

condensation inside the printer, directly interfering with image transfer.

2. Place the printer on a level, solid, non-vibrating surface with adequate strength to hold the weight of the

printer. The printer must be horizontal with all four feet in solid contact with the surface. To find the weight for

your printer configuration, refer to Weights and Dimensions. Select a location with adequate clearance to

access supplies and to provide proper ventilation. To find the clearance requirements for your printer, refer to

Total Space Requirements.

3. After positioning the printer, connect it to the power source and computer or network.

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Connecting the Printer

SELECTING A CONNECTION METHOD

You can connect the printer to your computer using a USB cable, Ethernet cable, or wireless connection. The

method that you select depends on how your computer is connected to the network. A USB connection is a direct

connection and is the easiest to set up. An Ethernet connection is used to connect to a network. If you are using a

network connection, it is important to understand how your computer is connected to the network.

Note: Hardware and cabling requirements vary for the different connection methods. Routers, network hubs,

network switches, modems, Ethernet cables, and USB cables are not included with your printer and must be

purchased separately.

• UUSSBB: If you connect the printer to one computer and do not have a network, use a USB connection. A USB

connection offers fast data speeds, but typically not as fast as a network connection.

Note: To access the Embedded Web Server, a network connection is required.

• NNeettwwoorrkk: If your computer is connected to an office network or home network, use an Ethernet cable to

connect the printer to the network. You cannot connect the printer directly to the computer. A connection

through a router or network switch is required. An Ethernet network can be used for one or more computers and

supports many printers and systems simultaneously. An Ethernet connection is typically faster than USB and

allows you direct access to the settings of the printer using the Embedded Web Server.

• WWiirreelleessss NNeettwwoorrkk: If your environment includes a wireless router or wireless access point, you can connect the

printer to the network with a wireless connection. A wireless network connection provides the same access and

services as a wired connection provides. A wireless network connection is typically faster than USB and allows

direct access to the settings of the printer using the Embedded Web Server.

• TTeelleepphhoonnee: To send and receive faxes, the multifunction printer must be connected to a dedicated telephone

line.

CONNECTING TO A COMPUTER USING USB

• Windows 7, Windows 8.1, Windows Server 2008, Windows 10, Windows Server 2008 R2, Windows Server 2012,

Windows Server 2012 R2, Windows Server 2016, and Windows Server 2019.

• macOS 10.15 and later.

• UNIX and Linux: Your printer supports connection to various UNIX platforms through the network interface.

To connect the printer to the computer using a USB cable:

1. Connect the BB end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of the printer.

2. Connect the AA end of the USB cable to the USB port on the computer.

3. If the Found New Hardware Wizard appears, close the window.

4. Install the print driver.

For more information, refer to Installing the Software.

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CONNECTING TO A WIRED NETWORK

1. Ensure that the printer is powered off.

2. Attach a Category 5 or better Ethernet cable from the printer to the network or router socket. Use an Ethernet

switch or router, and two or more Ethernet cables. Connect the computer to the switch or router with one cable,

then connect the printer to the switch or router with the second cable. Connect to any port on the switch or

router except the uplink port.

3. Attach the power cord, then plug in the printer and power it on.

4. Set the network IP printer address, or set up the printer for automatic printer IP detection. For more

information, refer to the System Administrator Guide at www.xerox.com/office/VLC71XXsupport.

CONNECTING TO A WIRELESS NETWORK

A wireless local area network (WLAN) provides the means to connect 2 or more devices in a LAN without a physical

connection. The printer can connect to a wireless LAN that includes a wireless router or wireless access point. Before

connecting the printer to a wireless network, the wireless router must be configured with a service set identifier

(SSID) and any necessary credentials.

Note: Wireless networking is available only on printers with the optional Wireless Network Adapter installed.

Configuring the Printer for a Wireless Network

Note: Before you configure wireless network settings, install the Xerox

Wireless Network Adapter Kit.

If you purchased and installed a Wireless Network Adapter Kit, you can connect the device to a wireless network. If

the device is connected to a wired network, you can configure wireless networking at the device, or use the

Embedded Web Server. For details on configuring wireless network settings, refer to the System Administrator Guide

at www.xerox.com/office/VLC71XXdocs.

After the Wireless Network Adapter is installed, remove it only as necessary. For information on removing the

adapter, refer to Removing the Wireless Network Adapter.

Installing the Wireless Network Adapter

The optional wireless network adapter plugs in to the back of the control board. After the adapter is installed, and

wireless networking is enabled and configured, the adapter is able to connect to a wireless network.

To install the Wireless Network Adapter:

1. Power off the printer.

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a. At the control panel, press the PPoowweerr//WWaakkee button, then touch PPoowweerr OOffff.

b. Open the front door, then press the power switch off.

CCaauuttiioonn:: Do not unplug the power cord while the printer powers down.

2. Remove the packaging from the Wireless Network Adapter.

3. To install the Wireless Network Adapter, follow the instructions provided with the Wireless Network Adapter.

CCaauuttiioonn:: Pulling on the adapter can cause damage. Once the adapter is installed, remove it only as

needed, and as directed in the Wireless Network Adapter removal instructions.

For details, refer to Removing the Wireless Network Adapter.

4. Configure the Wi-Fi settings. For details about configuring the Wi-Fi settings, refer to the System Administrator

Guide at www.xerox.com/office/VLC71XXdocs.

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Removing the Wireless Network Adapter

To remove the Wireless Network Adapter:

1. Power off the printer:

a. At the printer control panel, press the PPoowweerr//WWaakkee button, then touch PPoowweerr OOffff.

b. Open the front door, then press the power switch to the Off position.

CCaauuttiioonn:: Do not unplug the power cord while the printer powers down.

2. To release the Wireless Network Adapter from the connection panel on the side of the printer, gently grasp the

adapter and push the release lever to the side. Carefully pull the adapter away from the printer.

CCaauuttiioonn:: Do not use force to pull on the Wireless Network Adapter. If the latch is released properly, the

adapter pulls out easily. Pulling on the adapter can damage it.

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3. Connect the printer to your computer with a USB cable or to the network with an Ethernet cable.

4. Power on the printer:

a. Open the front door, then press the power switch to the On position.

b. At the printer control panel, press the PPoowweerr//WWaakkee button.

If the printer was installed previously in a wireless network environment, it could retain setup and configuration

information from that environment. To prevent the printer from attempting to connect to the previous network,

reset the wireless settings. For more information, refer to the System Administrator Guide at www.xerox.com/

office/VLC71XXdocs.

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Connecting to a Wi-Fi Network at the Control Panel

To connect to a Wi-Fi network at the control panel:

1. At the printer control panel, press the HHoommee button.

2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

3. Touch DDeevviiccee >> CCoonnnneeccttiivviittyy >> WWii--FFii.

4. To enable the Wi-Fi feature, touch the enable toggle button.

5. To connect automatically to an existing Wi-Fi network:

a. In the list of available Wi-Fi networks, touch the required network.

If the required Wi-Fi network is not listed, or if the required network uses WPS, configure the connection

manually. For details, go to the next step.

b. If needed, to log in to the network, type the password.

c. To select a Wi-Fi frequency band, touch WWii--FFii BBaanndd, then select an option.

By default, the Wi-Fi frequency band is set to AUTO.

d. Touch OOKK.

6. To connect manually to a Wi-Fi Network:

a. Touch MMaannuuaall SSeettuupp.

b. In the first field, type a name for the Wi-Fi network, then touch EEnntteerr.

c. Touch NNeettwwoorrkk TTyyppee, then select an option.

d. Touch SSeeccuurriittyy, then select an option.

e. Touch WWii--FFii PPrrootteecctteedd SSeettuupp ((WWPPSS)), then select an option.

Note: For a WPS setup with a Push Button Connection (PBC), select PPBBCC.

f. Touch OOKK.

Configuring the Primary Network at the Control Panel

You can set the primary network connection type at the device control panel.

• A Primary Network setup is required only if the optional Wi-Fi network connection kit is installed and enabled.

• By default, without a Wi-Fi network connection, the primary network is set to Ethernet. When the kit is installed

and enabled, the device acquires two network connections. One network connection is primary, and the other

network connection is secondary.

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• If you remove the Wi-Fi network connection module, the primary network connection is set to Ethernet.

The following features are available only over the primary network connection:

• IPsec

• SMTP

• SNTP

• WSD scan

• Scan to SFTP, Scan to SMB, Scan to Email

• LDAP

• UPnP discovery

• ThinPrint

• EIP Web Service

To configure the primary network at the control panel:

1. At the printer control panel, press the HHoommee button.

2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

3. Touch DDeevviiccee >> CCoonnnneeccttiivviittyy >> PPrriimmaarryy NNeettwwoorrkk.

4. Select the appropriate network connection type for the device.

5. To apply the changes and restart the device, at the prompt, touch RReessttaarrtt NNooww.

Connecting to Wi-Fi Direct

You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smartphone, using Wi-Fi

Direct. Wi-Fi Direct is disabled by default.

Note: Wireless networking is available only on printers with the optional Wireless Network Adapter installed.

To connect with Wi-Fi Direct, follow the directions provided with your mobile device.

CONNECTING TO A TELEPHONE LINE

WWaarrnniinngg:: To reduce the risk of fire, use only No. 26 American Wire Gauge (AWG) or larger

telecommunication line cord.

1. Ensure that the printer is powered off.

2. Connect a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to the Line port on the back of

the printer.

3. Connect the other end of the RJ11 cable to an operating telephone line.

4. Power on the printer.

5. Enable and configure the Fax functions.

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CONFIGURING AIRPRINT

AirPrint is a software feature that allows you to print from wired or wireless Apple

iOS-based mobile devices and macOS-based devices without the need to install a

print driver. AirPrint-enabled printers allow you to print or fax directly from a Mac, an

iPhone, iPad, or iPod touch. You can use AirPrint to print from a wired device or a

wireless device without using a print driver.

• Not all applications support AirPrint.

• Wireless devices must join the same wireless network as the printer.

• For AirPrint to function, both IPP and Bonjour

(mDNS) protocols must be enabled.

• The device that submits the AirPrint job must be on the same subnet as the printer. To allow devices to print

from different subnets, configure your network to pass multicast DNS traffic across subnets.

• The macOS device must be macOS 10.15 and later.

• AirPrint-enabled printers work with all models of iPad, iPhone (3GS or later), and iPod touch (3rd generation or

later), running the latest version of iOS.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

If you do not know the IP address for your printer, refer to Finding the IP Address of Your Printer.

2. In the Embedded Web Server, click HHoommee >> CCoonnnneeccttiivviittyy.

Note: If this feature does not appear, log in as a system administrator.

3. For Mobile Printing, click AAiirrPPrriinntt.

4. To enable AirPrint click the EEnnaabbllee toggle button.

Note: AirPrint

is enabled by default when IPP and Bonjour

(mDNS) are both enabled.

• To change the printer name, in the Name field, enter a new name.

• To enter a location for the printer, in the Location field, enter the location of the printer.

• To enter a physical location or address for the printer, in the Geo-Location field, enter the geographic

latitude and longitude coordinates in decimal form. For example, use coordinates such as 45.325026,

-122.766831 for a location.

5. Click OOKK.

6. To activate your changes, at the prompt, click RReessttaarrtt NNooww.

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Initial Printer Setup

Before installing the printer software, verify that the printer is set up correctly. Setup includes enabling the optional

features and assigning an IP address for the Ethernet network connection. The installation wizard starts

automatically the first time the printer is powered on. The installation wizard prompts the system administrator to

configure the following settings:

• Language

• Network Connection

• Proxy Server Setup

• Date and Time

• Measurements

• LDAP Settings

• Apps Setup

• Security Settings

For more information on configuring the printer settings, refer to the System Administrator Guide at www.xerox.

com/office/VLC71XXdocs.

XEROX

EASY ASSIST (XEA) APP

Xerox Easy Assist app allows you to access and configure the printer from your smartphone. To access the printer

from your smartphone, download and install the Xerox Easy Assist app on your mobile device. By installing the

Xerox Easy Assist app on your smartphone, you can setup your new printer easily, manage its configuration, view

alerts indicating supply requirements and order them, and get live troubleshooting support for your printer.

To install the Xerox Easy Assist app on your smartphone, you need to scan a QR Code or search the app in the Apple

App Store or Google Play Store. There are two types of XEA QR Codes:

• QR Code to acquire the XEA app: This QR Code is for the initial installation of the app. To install the Xerox Easy

Assist app for the first time, you are required to scan this QR Code using your smartphone camera. You can find

this QR Code on the packaging box or the XEA QR Code Flyer that comes with the printer. Check the following

locations for the XEA QR Code:

– XEA QR Code Flyer

– Printer packaging box

– Device Install Wizard

For more information, refer to Initial Setup with Xerox

Easy Assist (XEA) App.

• QR Code to connect the mobile device to the printer: This QR Code is to setup a Wireless network connection

between the smartphone and the printer. For example, connection to Wi-Fi Direct. You can find this QR Code in

the device Install Wizard. The QR Code provides all key information to connect your smartphone and the printer

without manually entering any technical information. To connect to the printer, scan this QR Code within the

Xerox Easy Assist app.

Primary features of Xerox Easy Assist app, are:

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SSeett UUpp aa NNeeww PPrriinntteerr

If you have the QR Code available, you can set up a new Xerox printer with the help of Xerox Easy Assist app. On

My Printers screen in the app, touch the ++ icon, then touch SSeett UUpp aa NNeeww PPrriinntteerr. Follow the instructions from

the app.

To add an existing printer to the XEA app, use the IP Address of the printer. For more information, refer to

Adding Multiple Printers to the Xerox Easy Assist App.

PPrriinntteerr SSttaattuuss

The status displays the printer information, such as readiness of the printer, toner level, and paper tray status for

each tray. You can order parts and supplies through the Xerox Easy Assist app. If the toner level appears to be

low, to order a new toner, select the TToonneerr icon, then touch RReeoorrddeerr.

AAlleerrttss

The Xerox Easy Assist app can notify you of any errors or problems in the printer. To view the error statement,

touch the BBeellll icon.

PPrriinntt

You can perform a print job through the Xerox Easy Assist app. In the app, select your printer, then touch PPrriinntt.

Select the document that you need to print from your mobile device, confirm the print settings, then touch

PPrriinntt.

DDeevviiccee SSeettttiinnggss

You can view and edit your printer settings from the DDeevviiccee SSeettttiinnggss tab. If you have not setup a password

during the initial setup, to view or edit existing printer settings, you need to set up the password.

SSuuppppoorrtt

You can request support and find solutions for printer-related problems through the Xerox Easy Assist app. In the

app, select your printer, then touch SSuuppppoorrtt. It connects you to Xerox’s Support Agent Live Chatbot.

SSeett UUpp CCoommppuutteerr

You can download Print and Scan Drivers for your printer through Xerox Easy Assist app. In the app, select your

printer, then touch SSeett UUpp CCoommppuutteerr. In the Email field, type your registered email address, then touch the ++

icon to add your email. To download and install the Print and Scan Drivers, the app sends a Quick Link to your

email address.

PPrriinntt TTeesstt PPaaggee

To confirm that all settings are correct, you can print a test page. In the app, select your printer, then touch

PPrriinntt TTeesstt PPaaggee.

RReemmoovvee aa PPrriinntteerr

You can remove a printer from the Xerox Easy Assist app. In the app, select a printer from My Printers list, then

swipe left and touch RReemmoovvee.

INITIAL SETUP WITH XEROX

EASY ASSIST (XEA) APP

To complete the initial setup and install the Xerox Easy Assist app for the first time, do the following:

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1. For initial setup when the printer is powered on for the first time, the Initial Setup Wizard appears. In the printer

control panel, do the following:

a. Select your LLaanngguuaaggee, then touch NNeexxtt.

The Xerox Easy Assist Mobile App screen appears.

b. To use your mobile device to set up and manage your printer, touch YYeess.

Get the App screen appears to confirm the type of your mobile device. Choose any one option:

• iiOOSS: To install the Xerox Easy Assist app for your iPhone, select this option.

• AAnnddrrooiidd: To install the Xerox Easy Assist app for your Android mobile device, select this option.

• II hhaavvee tthhee AApppp: If you have already installed Xerox Easy Assist app on your mobile device, select this

option.

2. If you have selected iOS or Android option, a screen appears to help you download the app. In the control

panel, touch SShhooww QQRR CCooddee option.

A screen appears with the QR Code. To install the app, scan the QR Code with your smartphone camera.

3. Download and install the Xerox Easy Assist app on your smartphone:

• For Android phones: Go to Google Play Store, then search for Xerox Easy Assist app.

• For iOS or iPhones: Go to Apple App Store, then search for Xerox Easy Assist app.

4. When you install the app for the first time on your smartphone, for End-User License Agreement (EULA), touch

II AAggrreeee.

Note: The Xerox Easy Assist App has instructions that help you to unpack the printer from its packaging box.

To watch a helpful video to unpack your printer, scan the QR Code on the XEA QR Code Flyer that came with

your printer with your smartphone camera. Accept the End-User License Agreement (EULA), then follow the

instructions that appear on the app.

5. Follow the instructions that appear on the app. To connect your smartphone with the printer, touch CCoonnnneecctt

TToo MMyy PPrriinntteerr.

6. In the printer control panel, to connect to the app, touch SShhooww QQRR CCooddee option. The second or connect–QR

Code appears.

7. Scan the QR Code through the Xerox Easy Assist app. Follow the instructions that appear on the app.

When the connection is configured, your smartphone and the printer share the same Wireless network,

temporarily.

8. With the support of Xerox Easy Assist app, complete the general settings and register the printer on the

network.

General settings include Admin Password, Connectivity, Measurements, Date and Time, Sound, Power Saver

settings, and more.

Note: Ensure that your smartphone is connected to the same Wireless or wired network as the printer and

they can communicate after the setup is complete.

9. To complete the initial setup in the app, type the necessary information for your printer, then touch CCoommpplleettee

SSeettuupp.

The Welcome screen appears.

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When the initial setup is complete, with the Xerox Easy Assist app, you can perform the following:

• Setting up a new printer

• Checking the printer status and order supplies

• Downloading Print and Scan Drivers

• Printing

• Getting troubleshooting support

• Removing a printer from the XEA app My Printers list

For Xerox Easy Assist app features, refer to Xerox

Easy Assist (XEA) App.

ADDING MULTIPLE PRINTERS TO THE XEROX EASY ASSIST APP

If your printer is already set up on your network and the Initial Setup Wizard is complete, through the XEA app, you

can include additional printers directly to the list of My Printers. To add printers that are on the network, open the

XEA app Home page. On the My Printers screen, touch the ++ icon, then refer to the following options:

• SSeettttiinngg UUpp aa NNeeww PPrriinntteerr: To set up a new printer from your smartphone XEA app, in the Add Printer screen,

select SSeett UUpp aa NNeeww PPrriinntteerr. Follow the instructions that appear on the printer control panel and your mobile

device.

• AAddddiinngg aann EExxiissttiinngg PPrriinntteerr: To add an existing printer from the network, there are two options:

– QQRR CCooddee

– IIPP AAddddrreessss

Select the IIPP AAddddrreessss option. To connect to the printer by typing the IP Address manually, touch IIPP AAddddrreessss.

Type the IP Address of the printer, then touch OOKK. To find the IP Address, refer to Finding the IP Address of Your

Printer.

Note: For an existing printer that does not require Initial Setup, QQRR CCooddee option is not applicable.

• FFiinnddiinngg tthhee NNeeaarrbbyy NNeettwwoorrkk PPrriinntteerrss: When your smartphone is connected to the same wireless or wired

network as the printer, to find nearby printers, select PPrriinntteerrss AArroouunndd MMee. The app looks for nearby printers on

the network:

– If the app finds the printer, you can select and add the printer directly.

– If the app is unable to find the printer you are looking for, then you can add the printer by typing its IP

address.

Note: If the printer and mobile device cannot communicate, ensure that they are on the same network.

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Installing the Software

Before installing driver software, verify that the printer is plugged in, powered on, connected correctly, and has a

valid IP address. The IP address usually appears in the upper, right corner of the control panel. If you cannot find

the IP address, refer to Finding the IP Address of Your Printer.

If the Software and Documentation disc is not available, download the latest drivers from www.xerox.com/office/

VLC71XXdrivers.

OPERATING SYSTEM REQUIREMENTS

• Windows 7, Windows 8, Windows 8.1, Windows Server 2008 R2, Windows 10, Windows Server 2012, Windows

Server 2016, and Windows Server 2019.

• macOS version 10.15 and later.

• UNIX and Linux: Your printer supports various UNIX platforms through the network interface.

INSTALLING THE PRINT DRIVERS FOR A WINDOWS NETWORK PRINTER

1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the installer does

not start automatically, navigate to the drive, then double-click the SSeettuupp..eexxee installer file.

Note: If the Software and Documentation disc is not available, download the latest drivers from www.xerox.

com/office/VLC71XXdrivers.

2. Click XXeerrooxx SSmmaarrtt SSttaarrtt —— DDrriivveerr IInnssttaalllleerr ((RReeccoommmmeennddeedd)).

3. At the License Agreement, click AAggrreeee.

4. From the list of discovered printers, select your printer.

When you install print drivers for a network printer, do the following:

a. If your printer does not appear in the list, click DDoonn’’tt SSeeee YYoouurr PPrriinntteerr??

b. Enter the IP address for your printer.

If you do not know the IP address of the printer, refer to Finding the IP Address of Your Printer.

c. To install the recommended print driver, click CCoonnttiinnuuee, then select IInnssttaallll.

5. Click QQuuiicckk IInnssttaallll.

A message appears that confirms that the installation is successful.

6. To complete the installation and close the installer window, click DDoonnee.

INSTALLING THE WINDOWS PRINT DRIVER ZIP FILE

From Xerox.com, you can download the print driver in a *.zip file. To install the print drivers on your computer, use

the Windows Add Printer Wizard.

To install the print driver from the *.zip file:

1. Download, then extract the required *.zip file to a local directory on your computer.

2. At your computer, open the CCoonnttrrooll PPaanneell, then select DDeevviicceess aanndd PPrriinntteerrss >> AAdddd aa PPrriinntteerr.

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3. Click TThhee pprriinntteerr tthhaatt II wwaanntt iissnn''tt lliisstteedd, then click AAdddd aa llooccaall pprriinntteerr oorr nneettwwoorrkk pprriinntteerr wwiitthh mmaannuuaall

sseettttiinnggss.

4. To use a previously established port, select UUssee aann eexxiissttiinngg ppoorrtt, then from the list, select a standard TCP/IP

port.

5. To create a standard TCP/IP port, do the following:

a. Select CCrreeaattee aa NNeeww PPoorrtt.

b. For Type of port, select SSttaannddaarrdd TTCCPP//IIPP PPoorrtt, then click NNeexxtt.

c. In the Hostname or IP address field, type the printer IP address or hostname.

d. To disable the feature, clear the check box for QQuueerryy tthhee pprriinntteerr aanndd aauuttoommaattiiccaallllyy sseelleecctt tthhee ddeevviiccee

ddrriivveerr ttoo uussee, then click NNeexxtt.

6. Click HHaavvee DDiisskk.

7. Click BBrroowwssee, then select the driver.inf file for your printer. Click OOppeenn.

8. Select your printer model, then click NNeexxtt.

9. If a prompt appears because the print driver was installed previously, click UUssee tthhee ddrriivveerr tthhaatt iiss ccuurrrreennttllyy

iinnssttaalllleedd ((rreeccoommmmeennddeedd)).

10. In the Printer name field, type a name for your printer.

11. To install the print driver, click NNeexxtt.

12. If needed, set the printer as the default printer.

Note: Before you select SShhaarree PPrriinntteerr, contact your system administrator.

13. To send a test page to the printer, click PPrriinntt aa tteesstt ppaaggee.

14. Click FFiinniisshh.

INSTALLING THE PRINT DRIVERS FOR A WINDOWS USB PRINTER

1. Connect the B end of a standard A/B USB 2.0 or USB 3.0 cable to the USB Port on the back of the printer.

2. Connect the A end of the USB cable to the USB port on the computer.

3. If the Windows Found New Hardware Wizard appears, click CCaanncceell.

4. Insert the Software and Documentation disc into the appropriate drive on your computer. If the installer does

not start automatically, navigate to the drive, then double-click the SSeettuupp..eexxee installer file.

Note: If the Software and Documentation disc is not available, download the latest drivers from www.xerox.

com/office/VLC71XXdrivers.

5. Click XXeerrooxx SSmmaarrtt SSttaarrtt —— DDrriivveerr IInnssttaalllleerr ((RReeccoommmmeennddeedd)).

6. At the License Agreement, click AAggrreeee.

7. From the list of discovered printers, select your printer, then click QQuuiicckk IInnssttaallll.

A message appears that confirms that the installation is successful.

8. To complete the installation and close the installer window, click DDoonnee.

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INSTALLING THE PRINTER AS A WEB SERVICE ON DEVICES

Web Services on Devices (WSD) allows a client to discover and access a remote device and its associated services

across a network. WSD supports device discovery, control, and use.

Installing a WSD Printer Using the Add Device Wizard

1. At your computer, click SSttaarrtt, then select PPrriinntteerrss aanndd SSccaannnneerrss.

2. To add the required printer, click AAdddd aa PPrriinntteerr oorr SSccaannnneerr.

3. In the list of available devices, select the device, then click NNeexxtt.

If the printer does not appear in the list, click CCaanncceell. To add the printer manually, use the IP address of the

printer. For details, refer to Installing the Windows Print Driver Zip File.

4. Click CClloossee.

INSTALLING THE DRIVERS AND UTILITIES FOR MACOS

1. Download the latest print driver from www.xerox.com/office/VLC71XXdrivers.

2. Open the Xerox

Print Drivers 5.xx.x.dmg or .pkg as needed for your printer.

3. To run Xerox

Print Drivers 5.xx.x.dmg or .pkg, double-click the appropriate file name.

4. When prompted, click CCoonnttiinnuuee.

5. To accept the license agreement, click II AAggrreeee.

6. To accept the current installation location, click IInnssttaallll, or select another location for the installation files, then

click IInnssttaallll.

7. If prompted, enter your password, then click OOKK.

8. From the list of discovered printers, select your printer, then click NNeexxtt.

9. If your printer does not appear in the list of discovered printers:

a. Click the NNeettwwoorrkk PPrriinntteerr IIccoonn.

b. Type the IP address of your printer, then click CCoonnttiinnuuee.

c. Select your printer in the list of discovered printers, then click CCoonnttiinnuuee.

10. If your printer was not detected, verify that the printer is powered on and that the Ethernet or USB cable is

connected properly.

11. To accept the print queue message, click OOKK.

12. Select or clear the SSeett PPrriinntteerr aass DDeeffaauulltt and PPrriinntt aa TTeesstt PPaaggee check boxes.

13. Click CCoonnttiinnuuee, then click CClloossee.

Adding the Printer for MacOS

For networking, set up your printer using Bonjour

(mDNS), or for an LPD, LPR connection, connect using the IP

address of your printer. For a non-network printer, create a desktop USB connection.

For more information, go to the Online Support Assistant at: www.xerox.com/office/VLC71XXsupport.

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Adding the Printer Using Bonjour

To add the printer using Bonjour

1. From the computer Applications folder or from the Dock, open SSyysstteemm PPrreeffeerreenncceess.

2. Click PPrriinntteerrss && SSccaannnneerrss.

The list of printers appears on the left of the window.

3. For the list of printers, click the Plus icon (++).

4. At the top of the window, click the DDeeffaauulltt icon.

5. Select your printer from the list, then click AAdddd.

Note: If your printer is not detected, verify that the printer is powered on and that the Ethernet cable is

connected properly.

Adding the Printer by Specifying the IP Address

To add a printer by specifying the IP address, perform the following:

1. From the computer Applications folder or from the Dock, open SSyysstteemm PPrreeffeerreenncceess.

2. Click PPrriinntteerrss && SSccaannnneerrss.

The list of printers appears on the left of the window.

3. In the list of printers, click the Plus (++) icon.

4. Click IIPP.

5. From the Protocol list, select the protocol.

6. In the Address field, enter the IP address of the printer.

7. In the Name field, enter a name for the printer.

8. From the Use list, choose SSeelleecctt aa ddrriivveerr ttoo uussee.

9. From the printer software list, select the print driver for your printer model.

10. Click AAdddd.

INSTALLING PRINT DRIVERS AND UTILITIES FOR UNIX AND LINUX

For more information on installing print drivers and utilities for UNIX and Linux, refer to UNIX, Linux, and AS/400

Printing and www.xerox.com/office/VLC71XXdrivers.

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More Information

You can obtain more information about your printer from these sources:

RREESSOOUURRCCEE LLOOCCAATTIIOONN

Installation Guide Packaged with the printer.

Other documentation for your printer www.xerox.com/office/VLC71XXdocs

Recommended Media List United States: www.xerox.com/rmlna

European Union: www.xerox.com/rmleu

Technical support information for your printer;

including online technical support, Online Support

Assistant, and print driver downloads.

www.xerox.com/office/VLC71XXsupport

Information Pages Print from the control panel. For details, refer to

Information Pages.

Order supplies for your printer www.xerox.com/office/VLC71XXsupplies

Local sales and Technical Customer Support www.xerox.com/office/worldcontacts

Printer registration www.xerox.com/register

Xerox

Direct online store www.direct.xerox.com

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Customize and Personalize

This chapter contains:

Customize and Personalize Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Customizing or Personalizing the Home Screen. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Customizing or Personalizing the Apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Creating and Using 1-Touch Apps . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Customize and Personalize Overview

This chapter provides information on how to customize and personalize your device to meet the specific demands

of your workflows.

You can customize your apps, hide, or show apps on the Home screen, and rearrange the

order to suit your job priorities. For each app, you can hide or show individual features and

configure default settings to meet the needs of your workgroup. You can save job settings

for repeated use.

Customization enables users to work more productively.

When individual user accounts are configured on the device, you can personalize the device

to meet specific user needs. You can configure your personal Home page to hide or show

only the apps you use. You can tailor each feature list to your job requirements. You can

specify default settings for each app, and save settings for regular jobs.

You can create 1-Touch Apps to save and simplify lengthy or frequent workflows. Once

created, 1-Touch Apps appear on the Home screen. To start a job, touch the app. Configure

1-Touch Apps for use by all users, individual user groups, or for personal use.

Personalization options ensure that the features and functions displayed meet individual

user needs, improving efficiency.

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Customizing or Personalizing the Home Screen

HIDING OR SHOWING AN APP ON THE HOME SCREEN

1. At the printer control panel, press the HHoommee button.

2. Touch CCuussttoommiizzee.

3. To display an installed app that is hidden initially:

a. Touch the PPlluuss (++) icon.

b. Touch the app that you want to appear on the control panel.

c. Touch DDoonnee.

4. To hide an installed app:

a. For the app, touch XX.

b. Touch DDoonnee.

5. Verify that only the selected apps appear on the Home screen.

REARRANGING APPS ON THE HOME SCREEN

1. At the printer control panel, press the HHoommee button.

2. Touch CCuussttoommiizzee.

3. Touch and hold the required app.

4. Drag the app to the new location.

5. Release the app.

6. Touch DDoonnee.

7. Verify that the apps appear in the correct location on the Home screen.

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Customizing or Personalizing the Apps

Customization enables you to modify the features available, delete a saved preset, or remove customized settings

applied to an app.

CUSTOMIZING OR PERSONALIZING THE FEATURE LIST

To customize the Features list for an app:

1. At the printer control panel, press the HHoommee button.

2. Touch the app required.

3. Scroll to the bottom, then touch CCuussttoommiizzee.

4. Touch FFeeaattuurree LLiisstt.

Note: For logged-in administrators, a window appears that asks you to confirm if the changes are for a Guest

or for you.

5. Touch the particular option.

• To hide a feature, for the required feature, touch the EEyyee icon. To signify that the feature is hidden, the Eye

icon appears with a line across it.

• To show a feature, for the required feature, touch the EEyyee icon. To signify a feature is visible, the Eye icon

appears with no line across it.

6. To reorder the menu features, touch and drag the features into the appropriate order.

7. To save the current configuration, touch DDoonnee.

CUSTOMIZING OR PERSONALIZING THE ENTRY SCREEN

The Entry Screen appears when the Fax, Email, USB or Scan To Apps are selected. The Entry Screen provides options

for entering recipient or destination details for a job. Use this procedure to choose the options that to appear on

the Entry Screen.

To customize the Entry Screen for an App:

1. At the printer control panel, press the HHoommee button.

2. Touch the App required.

3. Scroll to the bottom, then touch CCuussttoommiizzee.

4. Touch EEnnttrryy SSccrreeeenn.

5. Touch the needed options.

Note: For logged-in administrators, a window appears that asks you to confirm if the changes are for a Guest

or for you.

6. To save the current configuration, touch XX.

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SAVING PRESETS

You can use this feature to save a particular combination of app settings for future jobs. You can save the settings

with a name and retrieve them for later use.

To save the current app settings:

1. At the printer control panel, press the HHoommee button.

2. Touch the app required.

3. Select the job settings.

4. Scroll to the bottom, then touch SSaavvee.

5. Touch SSaavvee aass NNeeww PPrreesseett.

6. Touch EEnntteerr PPrreesseett NNaammee, then to enter a preset name, use the keypad.

7. Touch NNeexxtt.

8. Select an icon that best suits the preset that you are creating.

9. Touch DDoonnee.

Note: The preset is stored within the Preset feature.

Deleting a Saved Preset

To delete a saved preset:

1. At the printer control panel, press the HHoommee button.

2. Touch the app required.

3. Scroll to the bottom, then touch CCuussttoommiizzee.

4. Touch PPrreesseettss.

5. Touch the TTrraasshh icon that corresponds with the preset that you want to delete.

6. At the prompt, touch DDeelleettee.

7. Touch DDoonnee.

REMOVING APP CUSTOMIZATION USING THE CONTROL PANEL

To remove the current app customization settings:

1. At the printer control panel, press the HHoommee button.

2. Touch the app required.

3. Scroll to the bottom, then touch CCuussttoommiizzee.

4. Touch RReemmoovvee AApppp CCuussttoommiizzaattiioonn.

5. At the prompt, touch OOKK.

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CUSTOMIZING APP DEFAULT SETTINGS

To customize the default settings for an app:

1. At the control panel, press the HHoommee button.

2. Touch the app required.

3. Configure the required default settings.

4. Touch SSaavvee.

5. Touch SSaavvee DDeeffaauullttss. The new settings override the previous default settings.

REMOVING PERSONALIZATIONS USING THE EMBEDDED WEB SERVER

Note: Personalizations include your customized Home screen, Personal 1-Touch Apps, and Personal Favorites.

This procedure removes all personalizations from your User Account.

To remove all personalizations from your User Account:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click LLoogg IInn, then click on your user account. If required, enter your password and

click LLoogg IInn.

3. To access your User Profile, click on your User Account name shown in the top right corner, then click MMyy

PPrrooffiillee.

All personalizations you have configured for your User Account are displayed.

4. To remove all personalizations, click RReesseett. To confirm, click RReesseett.

All the personalizations configured for your User Account are removed.

5. To log out, click on your User Account name shown in the top right corner, then click LLoogg OOuutt.

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Creating and Using 1-Touch Apps

Use 1-Touch Apps to create individual Apps for completing frequent jobs or tasks. After you create a 1-Touch App,

the App appears on the printer control panel Home screen. To run the job, load the original documents, then touch

the 1-Touch App.

You can create 1-Touch Apps as Public or Personal Apps. Personal 1-Touch Apps only display on the Home screen

after login.

CREATING A 1-TOUCH APP

To create a 1-Touch App:

1. At the printer control panel, press the HHoommee button.

2. Touch the App required.

3. Select the job settings.

4. Scroll to the bottom, then touch SSaavvee.

5. Touch SSaavvee aass 11--TToouucchh AApppp.

6. Touch EEnntteerr AApppp NNaammee, then use the keypad to enter a name. Touch NNeexxtt.

7. Touch a color scheme option for your 1-Touch App, then touch NNeexxtt.

8. Touch an icon that best suits the 1-Touch App that you are creating, then touch NNeexxtt.

9. Touch the option required.

• RReevviieeww BBeeffoorree SSttaarrtt: Use this option to review the job settings in the 1-Touch App. For copy jobs, you can

change the copy quantity for each job.

• SSttaarrtt IImmmmeeddiiaatteellyy: Use this option to start the job without reviewing the settings.

10. Touch NNeexxtt.

11. If you selected RReevviieeww BBeeffoorree SSttaarrtt, select the options for displaying instructions and settings.

• EEnntteerr AApppp IInnssttrruuccttiioonnss: Use this option to provide instructions for using the 1-Touch App. When the 1-

Touch App is selected, the instructions appear at the top of the screen. To enter instructions, use the keypad,

then touch NNeexxtt.

• SShhooww QQuuaannttiittyy: Use this option to allow users to view and update the quantity.

• SShhooww SSeettttiinnggss: Use this option to display a summary of the features programmed for the 1-Touch App.

12. Touch DDoonnee.

The 1-Touch App appears on the Home screen.

CREATING A PERSONAL 1-TOUCH APP

To create a personal 1-Touch App:

1. At the printer control panel, press the HHoommee button.

2. Touch LLooggiinn, then enter a valid login name and password.

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3. Touch the App required.

4. Select the job settings.

5. Scroll to the bottom, then touch SSaavvee.

6. Touch SSaavvee aass 11--TToouucchh AApppp.

7. Touch EEnntteerr AApppp NNaammee, then use the keypad to enter a name. Touch NNeexxtt.

8. Touch a color scheme option for your 1-Touch App, then touch NNeexxtt.

9. Touch an icon that best suits the 1-Touch App that you are creating, then touch NNeexxtt.

10. Touch the option required.

• RReevviieeww BBeeffoorree SSttaarrtt: Use this option to review the job settings in the 1-Touch App. For copy jobs, you can

change the copy quantity for each job.

• SSttaarrtt IImmmmeeddiiaatteellyy: Use this option to start the job without reviewing the settings.

11. Touch NNeexxtt.

12. If you selected RReevviieeww BBeeffoorree SSttaarrtt, select options for displaying instructions and settings.

• EEnntteerr AApppp IInnssttrruuccttiioonnss: Use this option to provide instructions for using the 1-Touch App. When the 1-

Touch App is selected, the instructions appear at the top of the screen. To enter instructions, use the keypad,

then touch NNeexxtt.

• SShhooww QQuuaannttiittyy: Use this option to allow users to view and update the quantity.

• SShhooww SSeettttiinnggss: Use this option to display a summary of the features programmed for the 1-Touch App.

13. Touch NNeexxtt.

14. Touch the option required.

• PPeerrssoonnaall ((MMyy HHoommee SSccrreeeenn OOnnllyy)): Use this option to display the 1-Touch App on your Home screen only

when you are logged in to your user account.

• PPuubblliicc ((PPuubblliicc HHoommee SSccrreeeenn)): Use this option to make the 1-Touch App accessible to all users.

15. Touch DDoonnee.

DELETING OR HIDING A 1-TOUCH APP

To delete or hide a 1-Touch App from the Home screen:

1. At the printer control panel, press the HHoommee button.

2. If deleting or hiding a Personal 1-Touch App, touch LLooggiinn, then enter a valid login name and password.

3. Touch CCuussttoommiizzee.

4. For the required 1-Touch App, touch XX, then touch an option.

• DDeelleettee: Use this option to delete the 1-Touch App from the printer permanently.

• HHiiddee: Use this option to remove the 1-Touch App from the Home screen. The 1-Touch App is still available,

and you can add the App to the Home screen at any time.

5. Touch DDoonnee.

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USING A 1-TOUCH APP

To use a 1-Touch App:

1. At the printer control panel, press the HHoommee button.

2. If you are using a personal 1-Touch App, touch LLooggiinn, then enter a valid login name and password.

3. Load your original documents.

4. Touch the 1-Touch App required.

5. Do one of the following.

• If the RReevviieeww BBeeffoorree SSttaarrtt option was selected during 1-Touch App setup, review the settings. If the

quantity is displayed for Copy jobs, update the number of copies, as required. Touch SSttaarrtt.

• If the SSttaarrtt IImmmmeeddiiaatteellyy option was selected during 1-Touch App setup, the device starts automatically.

6. To return to the Home screen, press the HHoommee button.

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Xerox

Apps

This chapter contains:

Xerox

App Gallery. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Device . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Copy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

ID Card Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Email . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Scan To. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Server Fax. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

USB. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

@PrintByXerox. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Xerox

Connect for XMPie . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Xerox

Connect for DocuShare

Go. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Xerox

Apps are a gateway to the features and functions of your device. There are standard apps already installed

and displayed on the Home screen. There are also apps that are installed as standard but are hidden when your

device is used for the first time.

For more information about customizing the Home screen and the apps features, refer to Customize and

Personalize.

A range of apps is available for download and installation from the Xerox

App Gallery. These include Xerox

Extensible Interface Platform (EIP) Apps. EIP Apps enable you to install secure, signed apps on compatible printers.

Xerox

App Gallery

XEROX

APP GALLERY OVERVIEW

Use the Xerox

App Gallery to find apps that provide new features or capabilities for your

device. The Xerox

App Gallery provides direct access to apps that can improve your

productivity, simplify workflows, and enhance your user experience.

The Xerox

App Gallery enables you to browse and update apps easily. You can browse through the app library

without logging in. The moving banner provides an active display of apps, or you can scroll the full list of apps. To

get more details on an app, touch the app name in the list.

To use the Xerox

App Gallery App, ensure that your device uses either the wireless or the wired network connection.

Note: If a local server inside a firewall hosts your device and a proxy is enabled, set a proxy exception at the

device.

For more information and instructions on using the Xerox

App Gallery, refer to the Xerox

App Gallery User Guide

available at www.xerox.com/XeroxAppGallery.

CREATING A XEROX

APP GALLERY ACCOUNT

With an App Gallery account, you have direct access to all the available apps for your device. An App Gallery

account allows you to view and acquire apps, install apps on your device, and manage your apps and licenses.

Note: If you have an existing Xerox

App Gallery Account, refer to Logging into your Xerox

App Gallery

Account.

To create an App Gallery account using the control panel:

1. At the printer control panel, press the HHoommee button.

2. Touch XXeerrooxx AApppp GGaalllleerryy.

3. Do one of the following:

• On the blue scrolling panel, touch CCrreeaattee aann AApppp GGaalllleerryy AAccccoouunntt NNooww.

• To log in, touch the PPeerrssoonn icon. Touch the top of the Log In page, then touch RReeqquueesstt aann AAccccoouunntt.

Note: The keypad covers the Request an Account link. To reveal the Request an Account link, touch the top

of the Log In page, or minimize the keypad.

4. Enter a valid email address using the touch screen keypad, then touch EEnntteerr.

A message appears stating that completion instructions have been sent to the email address that you entered.

Touch CClloossee.

5. Access the email account for the email address that you provided to the Xerox

App Gallery.

6. Open the account request email, then click the URL link provided to access the create account page. Click

AAggrreeee.

7. Review and accept the Terms of Use. To continue creating an account, click AAggrreeee.

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8. Enter the information required into the appropriate fields:

• User ID

• Password

• Confirm Password

• First and Last Name

• Company Name

• Country

9. Click OOKK.

After the account is created, a confirmation message appears.

10. At the printer control panel, log in to your App Gallery Account.

LOGGING INTO YOUR XEROX

APP GALLERY ACCOUNT

When you are logged in to the App Gallery, you can browse available apps, and install and update apps.

To log in to your App Gallery Account:

1. At the printer control panel, press the HHoommee button.

2. Touch XXeerrooxx

AApppp GGaalllleerryy.

3. To log in, touch the PPeerrssoonn icon.

4. Enter your User Name using the touch screen keypad, then touch EEnntteerr.

5. Enter your Password using the touch screen keypad, then touch EEnntteerr or OOKK.

The Xerox

App Gallery opens.

INSTALLING OR UPDATING AN APP FROM THE XEROX

APP GALLERY

Xerox

Apps add, extend, or customize the functionality of your device. You can use the Xerox

App Gallery to

browse and install apps at your device control panel.

Installing an App from the App Gallery

To install an app from the App Gallery:

1. At the printer control panel, press the HHoommee button.

2. Touch XXeerrooxx AApppp GGaalllleerryy. The App Gallery opens.

Note: You can browse the App Gallery and view app descriptions without being logged in. To install apps,

you must be logged in to the App Gallery.

3. Touch the PPeerrssoonn icon.

a. Enter your User Name using the touch screen keypad, then touch EEnntteerr.

b. Enter your Password using the touch screen keypad, then touch EEnntteerr or OOKK.

4. Touch the desired app, then touch IInnssttaallll. The License Agreement appears.

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5. Touch AAggrreeee. The installation process begins.

Note: If the app does not install successfully, to attempt the installation process again, touch IInnssttaallll.

6. When the installation completes, touch XX.

The app appears in the list of installed apps.

Updating an App from the App Gallery

To update an app from the Xerox

App Gallery:

1. At the printer control panel, press the HHoommee button.

2. Touch XXeerrooxx AApppp GGaalllleerryy. The App Gallery opens.

Note: You can browse the App Gallery and view app descriptions without being logged in. To update apps,

you must be logged in to the App Gallery.

3. Touch the PPeerrssoonn icon.

a. Enter your User Name using the touch screen keypad, then touch EEnntteerr.

b. Enter your Password using the touch screen keypad, then touch EEnntteerr or OOKK.

4. Touch IInnssttaalllleedd. The list shows all installed apps, and any apps eligible for update. You can update apps

individually or all apps at once. Touch the desired app, then touch UUppddaattee or UUppddaattee AAllll. The License

Agreement appears for each app.

Note: If no updates are available, the Update feature does not appear.

5. To accept the license agreements, touch AAggrreeee for each app.

6. When the update completes, touch XX.

LOGGING OUT OF YOUR APP GALLERY ACCOUNT

To log out of your Xerox

App Gallery account:

1. Touch the PPeerrssoonn icon.

2. Touch LLooggoouutt.

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Device

DEVICE OVERVIEW

The Device App gives you access to information about your printer, including the serial

number and model. You can view the status of the paper trays, billing and supplies

information, and print Information Pages.

You can configure many Device options to meet your individual needs. For details about configuring all Device

settings, refer to the System Administrator Guide at www.xerox.com/office/VLC71XXsupport.

Device Options

For details on configuring the printer settings, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

The following Device options are available:

OOPPTTIIOONN DDEESSCCRRIIPPTTIIOONN

Language Language allows you to set the language that appears on the control panel.

About The About option provides an overview of your device and its current

settings and status. You can access Information Pages and reports using this

option.

Software Update Use this option to check for software updates and configure update settings.

Notifications Use the Notifications option to see details of current alerts or faults on the

device. A History button displays fault codes and the date that the fault

occurred on the device.

Paper Trays Use the Paper Trays option to see the paper size, type, and color set for each

paper tray and the tray-capacity status.

Supplies Use the Supplies option to monitor the status of the components you can

replace. The supply level and estimated number of impressions or days left

for each unit is displayed.

Billing/Usage Use the Billing/Usage option to view the serial number and the total number

of impressions made by your device.

General Use the General option to customize settings such as the power-saver

modes, date and time, and control panel brightness. You can configure the

General settings using the device control panel, or by using the Embedded

Web Server.

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OOPPTTIIOONN DDEESSCCRRIIPPTTIIOONN

Apps Use Apps to select settings for the apps installed on your device.

Connectivity Use the Connectivity option to configure network settings at the control

panel, or join another wireless network.

Support Use this option to access and print the Support Pages to assist with

troubleshooting errors.

Resets Use the Resets option to reset device settings and font, forms, and macros

to the factory-default settings.

ABOUT

The About option provides an overview of your device and current settings and status. You can access Information

Pages and reports using this option.

SUPPLY STATUS

You can check the status and percentage of life remaining for your printer supplies at the control panel or from the

Embedded Web Server. When printer supplies near their replacement time, warning alerts appear on the control

panel. You can customize the alerts that appear on the control panel and configure email alert notifications.

To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator

Guide at www.xerox.com/office/VLC71XXdocs.

Checking the Supplies Status at the Control Panel

1. To view status information for the printer supplies, touch DDeevviiccee >> SSuupppplliieess.

2. To view details about a specific item, including part numbers for reordering, touch the specific item.

3. To return to the Supplies screen, touch XX.

4. To return to the Device screen, touch the back arrow.

Customizing Supplies Alert Settings

1. To customize the alerts that appear for printer supplies, touch DDeevviiccee >> SSuupppplliieess >> AAlleerrttss SSeettuupp.

2. To enable supplies alerts that appear on the control panel, touch the EEnnaabbllee AAlleerrttss toggle button.

3. To configure the printer to display an alert when an item reaches a specific usage percentage level, touch the

item, then select the percentage.

4. To customize the alerts for each supply item, or to enable or disable an alert, touch the toggle button.

5. To return to the Supplies screen, touch XX.

6. To return to the Device screen, touch the back arrow.

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Setting Up Email Alerts

To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator

Guide at www.xerox.com/office/VLC71XXdocs.

1. To set up alerts to send to an email address, touch DDeevviiccee >> SSuupppplliieess >> EEmmaaiill AAlleerrttss.

2. To enter an email address, touch AAdddd EEmmaaiill, then touch EEnntteerr EEmmaaiill AAddddrreessss.

3. Use the touch screen keyboard to enter an email address, or select an entry from the Address Book, then touch

OOKK.

4. Add more email addresses if necessary.

5. To customize the alerts for each supply item, or to enable or disable an alert, touch the toggle button.

6. To exit the menu, touch OOKK.

7. To return to the Device screen, touch the back arrow.

BILLING AND USAGE COUNTERS

The Billing/Usage menu displays the total number of impressions that the printer generated or printed during its

lifetime. You cannot reset the counters. A page is counted as one side of a sheet of paper. For example, a sheet of

paper that is printed on two sides counts as two impressions.

To view the Billing and Usage Counters:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> BBiilllliinngg//UUssaaggee.

3. To view more details, touch UUssaaggee CCoouunntteerrss, then select an option.

• IImmpprreessssiioonn CCoouunntteerrss: This option provides the number of impressions made by the printer. The number of

impressions cannot equal the number of sheets counted, depending on the printer setup. If your printer is

set up to count large sheets as large impressions or as multiple smaller impressions, the number of

impressions can differ.

• SShheeeett CCoouunntteerrss: This option provides the number of impressions made by the printer. Impressions for 2-

Sided sheets are identified as a separate line from 1-Sided sheets.

• IImmaaggeess SSeenntt CCoouunntteerrss: This option provides the number of images sent using the Fax, Email, or Scan

features.

• FFaaxx IImmpprreessssiioonnss CCoouunntteerrss: This option provides the number of images sent using the Fax features. Each

fax feature is identified on a separate line.

• AAllll UUssaaggee CCoouunntteerrss: This option provides all printer usage information.

4. After viewing the usage readings, to return to the Home screen, press the HHoommee button.

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RESET TO FACTORY DEFAULTS

The non-volatile memory (NVRAM) stores printer settings, even after the power is turned off. The Reset to Factory

Defaults feature erases all settings and returns the printer to original factory state. All jobs, presets, Apps, and device

settings are reset. If the printer includes a hard disk, the disk is reinitialized. When complete, the printer restarts,

then displays the Install Wizard.

To reset the printer to factory defaults:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> RReesseettss >> RReesseett ttoo FFaaccttoorryy DDeeffaauullttss.

3. At the prompt, touch RReesseett.

4. When the process is complete, the printer restarts automatically.

REMOTE SERVICES

You can use the Remote Services option in the Embedded Web Server to send error and usage information to the

Xerox support team to help them resolve problems quickly.

For information about enabling Remote Services and uploading information to Xerox, refer to the System

Administrator Guide at www.xerox.com/office/VLC71XXdocs.

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Address Book

ADDRESS BOOK OVERVIEW

Use the Device Address Book to create individual contacts or group contacts for use with

the Email, Fax, and Scan To Apps. You can add contacts to the Device Address Book using

the control panel or the Embedded Web Server. This feature can also be used to scan to

the Address Book contacts.

The Device Address Book stores a maximum of 2000 contacts. If the Create New Contact button is unavailable, the

address book has reached capacity. The Device Address Book can also store up to 250 Fax Groups and 250 Email

Groups, and each Group can hold up to 500 members.

Before you can use this feature, the System Administrator must enable users to view and manage the Device

Address Book.

EDITING THE ADDRESS BOOK

You can create and save contact information for individual contacts or groups. You can manage address book

contacts at the control panel, or in the Embedded Web Server.

Adding or Editing Address Book Contacts at the Control Panel

Adding Contacts in the Address Book at the Control Panel

1. At the printer control panel, press the HHoommee button.

2. Touch AAddddrreessss BBooookk.

3. Touch the PPlluuss icon (++), then select AAdddd CCoonnttaacctt.

4. To enter a name, touch the EEnntteerr FFiirrsstt NNaammee, EEnntteerr LLaasstt NNaammee, or EEnntteerr CCoommppaannyy field, then enter the

information. To move to the next field, touch NNeexxtt. When finished, touch EEnntteerr.

5. Enter the contact details:

• To add an email address to the contact, touch AAdddd EEmmaaiill. Enter an email address, then touch EEnntteerr.

• To add a fax number to the contact, touch AAdddd FFaaxx. Enter a fax number, then touch EEnntteerr.

• To add an SMB scan location, touch AAdddd SSMMBB. Browse to the location required, then touch EEnntteerr.

• To add an FTP scan location, touch AAdddd FFTTPP. Browse to the FTP location or enter the FTP address, then

touch EEnntteerr.

Note: If authentication is required for scan locations, enter a valid login name and password.

6. To mark the email address or fax number as a favorite, touch the SSttaarr icon.

7. To save the contact, touch OOKK.

8. To return to the Home screen, press the HHoommee button.

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Editing or Deleting Contacts in the Address Book at the Control Panel

1. At the printer control panel, press the HHoommee button.

2. Touch AAddddrreessss BBooookk.

3. From the Address Book, touch a contact name, then touch EEddiitt.

4. To change contact information, touch the information that you want to update, edit as needed, then touch OOKK.

5. To save your contact changes, touch OOKK.

6. To delete a contact, touch DDeelleettee CCoonnttaacctt, then touch DDeelleettee.

7. To return to the Home screen, press the HHoommee button.

Adding or Editing Groups in the Address Book at the Control Panel

Adding Groups in the Address Book at the Control Panel

1. At the printer control panel, press the HHoommee button, then touch AAddddrreessss BBooookk.

2. Touch the PPlluuss icon (++), then select AAdddd GGrroouupp.

3. Select the group type.

4. To enter a group name, touch EEnntteerr GGrroouupp NNaammee, then enter a name using the touch screen keypad. Touch

EEnntteerr.

5. To add group members, touch AAdddd MMeemmbbeerr.

6. To add a contact name, from the Favorites or Contacts menu, select a contact.

7. To add more group members, touch AAdddd MMeemmbbeerr, then select a contact.

8. To mark the group as a favorite, touch the SSttaarr icon.

9. To save the group, touch OOKK.

10. To return to the Home screen, press the HHoommee button.

Editing or Deleting Groups in the Address Book at the Control Panel

1. At the printer control panel, press the HHoommee button.

2. Touch AAddddrreessss BBooookk.

3. From the Address Book, select a group, then touch EEddiitt.

4. To add group members, touch AAdddd MMeemmbbeerr.

5. To add a contact, from the Favorites or Contacts menu, select a contact.

6. To add more group members, touch AAdddd MMeemmbbeerr, then select a contact.

7. To remove group members, for each contact, touch the TTrraasshh icon. At the prompt, touch DDeelleettee.

8. To save the changes, touch OOKK.

9. To delete the group, touch DDeelleettee GGrroouupp, then touch DDeelleettee.

10. To return to the Home screen, press the HHoommee button.

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Adding or Editing Address Book Contacts in the Embedded Web Server

Adding Contacts in the Address Book in the Embedded Web Server

To add contacts:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click AAddddrreessss BBooookk.

3. Click AAdddd CCoonnttaacctt.

4. To enter a name, click the FFiirrsstt NNaammee, LLaasstt NNaammee, or CCoommppaannyy field, then enter the details.

5. Enter the contact details.

• To add an email address to the contact, click the EEmmaaiill Plus icon (++), then enter an email address.

• To add a fax number to the contact, click the FFaaxx Plus icon (++), then enter a fax number.

• To add an SMB scan location, click the (Network) SSMMBB Plus icon (++), then enter the SMB details. Click OOKK.

• To add an FTP scan location, click the FFTTPP Plus icon (++), then enter the FTP details. Click OOKK.

6. To mark the email address or fax number as a favorite, touch the SSttaarr icon.

7. To save the contact, click OOKK.

Editing or Deleting Contacts in the Address Book in the Embedded Web Server

To edit or delete contacts:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click AAddddrreessss BBooookk.

3. From the Address Book, select a contact.

4. To edit contact information, perform the following steps.

a. Click the contact name or contact information, then edit as needed.

b. To clear contact information, for the specific contact information, click the TTrraasshh icon.

c. To save the changes, click OOKK.

5. To remove the selected contact from the Address Book, click DDeelleettee. At the prompt, click DDeelleettee.

Adding or Editing Groups in the Address Book in the Embedded Web Server

Adding Groups in the Address Book in the Embedded Web Server

To add groups:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click AAddddrreessss BBooookk.

3. Click AAdddd GGrroouupp.

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4. For EEnntteerr GGrroouupp NNaammee, enter a name for the group.

5. From the menu, select the group type.

6. To add group members, for Members, click the PPlluuss icon (++).

7. To add contacts to the group, in the Add Members window, for each contact, select the check box. When you

are finished, click OOKK.

8. To save the group, click OOKK.

Editing or Deleting Groups in the Address Book in the Embedded Web Server

To edit or delete groups:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click AAddddrreessss BBooookk.

3. Within the address book, select a group.

4. To add group members:

a. For Members, click the PPlluuss icon (++).

b. In the Add Members window, select the check box for each required member.

c. To save the changes, click OOKK.

5. To remove group members:

a. For the required member, click the TTrraasshh icon.

b. At the prompt, click DDeelleettee.

c. Repeat the previous two steps for each member.

d. To save the changes, click OOKK.

6. To remove the selected group from the Address Book, click DDeelleettee. At the prompt, click DDeelleettee.

Advanced Settings

The Advanced option provides more settings for importing and exporting contact details and managing contacts.

You can use the Advanced option to set up a directory service.

For details about the Advanced options, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

CREATING AND MANAGING FAVORITES

You can mark contacts as Favorites. A star next to a contact in the list indicates a Favorite. You can mark a favorite

as a Global Favorite for all services or as a Favorite for email, fax, or scan-to destinations.

You can create Favorites as Public or Personal. Personal Favorites are created when a logged-in user adds one or

more address to the destination list of a Favorite. Once Personal Favorites are created, the Address Book displays

Personal Favorites instead of Public Favorites.

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Note: The maximum number of Personal Favorites that can be added for each user account is 25. Logged-in

users will not see any Favorites if there no Personal Favorites and the number of Public Favorites is greater

than 25.

Creating and Managing Favorites at the Control Panel

1. At the printer control panel, press the HHoommee button, then touch AAddddrreessss BBooookk.

2. Select a contact, then touch EEddiitt.

3. To make the contact a Global Favorite, for the contact name, touch the SSttaarr icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination:

a. For each desired feature, touch the SSttaarr icon.

b. To save changes, touch OOKK.

5. To clear a contact marked as a Favorite:

a. To remove the contact as a Global Favorite, for the contact name, touch the SSttaarr icon.

b. To remove the contact from the Favorite list for a selected feature, for the selected feature, touch the SSttaarr

icon.

c. To save changes, touch OOKK.

6. To return to the Home screen, press the HHoommee button.

Creating and Managing Favorites in the Embedded Web Server

1. In the Embedded Web Server, click AAddddrreessss BBooookk.

2. Select a contact.

3. To make the contact a Global Favorite, click the Global Favorite SSttaarr icon.

4. To mark a contact as a Favorite for email, fax, or a scan-to destination, for each feature, click the SSttaarr icon.

5. To remove a contact marked as a Favorite, for Global Favorite or the selected feature, touch the SSttaarr icon. The

contact is removed from the Global Favorite list, or the Favorite list for the selected feature.

6. To save changes, click OOKK.

Creating and Managing Personal Favorites

Personal Favorites can be created for individual apps when you are logged in to your user account on the device.

You can set up Personal Favorites in the Scan To, Email, and Fax Apps. Each app can store up to 25 Personal

Favorites for each user account. You can select and create Personal Favorites from the local Address Book for the

device.

By default, there are no Personal Favorites set up. Personal Favorites are created when you log in and add one or

more addresses to the destination list of your Favorites. After you create your Personal Favorites, they are shown in

your Favorites list each time you log in and use the device.

When a change is made to a contact in the Address Book, the information is also updated for your Personal

Favorite. When you remove a contact or address from the Address Book, the entry is also removed from your

Personal Favorites.

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When you use the Embedded Web Server Cloning feature, you can import and export Personal Favorites. For details,

refer to the System Administrator Guide at www.xerox.com/office/VLC71XXsupport.

• When you reach the limit of 25 Personal Favorites within an app, you are required to delete a Personal Favorite

before you can add a new one.

• Only an address registered in the Address Book for a particular app, can be set up as a Personal Favorite within

the app. For example, if a contact only has an email address entered, then it can only added as a Personal

Favorite in the Email App.

• Before you can create Personal Favorites, the System Administrator is required to give you permission to view

and manage the Device Address Book, and to Customize Features Within Apps.

Creating Personal Favorites

To create a Personal Favorite:

1. At the printer control panel, press the HHoommee button.

2. Touch LLooggiinn, then enter a valid login name and password.

3. Load the original documents.

4. Touch the app required.

5. Touch the address book icon, then touch CCoonnttaaccttss. To add a recipient, select a recipient from the list.

6. Select the job settings.

For details about available features, refer to Apps Features.

7. Scroll to the bottom, then touch CCuussttoommiizzee.

8. Touch FFaavvoorriitteess, then touch AAdddd FFaavvoorriittee.

A list of contacts appears.

9. Touch the contact to add to your Personal Favorites, then touch DDoonnee.

10. To complete the job, touch SSeenndd or SSccaann.

When you log in to your user account again, the Personal Favorite is available.

Using Personal Favorites

To use a Personal Favorite:

1. At the printer control panel, press the HHoommee button.

2. Touch LLooggiinn, then enter a valid login name and password.

3. Load your original documents.

• For single pages or paper that cannot be fed using the duplex automatic document feeder, use the

document glass. Lift the document feeder, then place the original document face down in the upper-left

corner of the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and

paper clips from the pages. Insert the original documents face up in the document feeder, with the top of

the page entering the feeder first. Adjust the paper guides so that they fit against the documents.

4. Touch the app required.

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5. To select a Personal Favorite, touch the AAddddrreessss BBooookk icon, then touch FFaavvoorriitteess.

A list of Personal Favorites appears for the app.

6. To add the recipient or scan destination details, touch the Personal Favorite required. Repeat the procedure to

add more recipients or destinations.

7. If you are scanning from 2-sided original documents, touch 22--SSiiddeedd SSccaannnniinngg, then select an option.

8. Adjust the job settings as needed.

For details about available features, refer to Apps Features.

9. Touch SSeenndd or SSccaann.

10. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the app, touch DDoonnee.

• To scan another page, load a new original document on the document glass, then touch AAdddd PPaaggee.

• To delete the scan and return to the app, touch CCaanncceell, then touch DDeelleettee.

Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

11. To return to the Home screen, press the HHoommee button.

Deleting a Personal Favorite using the Control Panel

To delete a Personal Favorite:

1. At the printer control panel, press the HHoommee button.

2. Touch LLooggiinn, then enter a valid login name and password.

3. Touch the app required.

4. Scroll to the bottom, then touch CCuussttoommiizzee.

5. Touch FFaavvoorriitteess, then touch the TTrraasshh icon that corresponds with the Personal Favorite that you want to

delete.

6. Touch DDoonnee.

Removing Personalizations using the Embedded Web Server

Note: Personalizations include your customized Home screen, Personal 1-Touch Apps, and Personal Favorites.

This procedure removes all personalizations from your User Account.

To remove all personalizations from your User Account:

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click LLoogg IInn, then click on your user account. If required, enter your password and

click LLoogg IInn.

3. To access your User Profile, click on your User Account name shown in the top right corner, then click MMyy

PPrrooffiillee.

All personalizations you have configured for your User Account are displayed.

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4. To remove all personalizations, click RReesseett. To confirm, click RReesseett.

All the personalizations configured for your User Account are removed.

5. To log out, click on your User Account name shown in the top right corner, then click LLoogg OOuutt.

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Jobs

JOBS OVERVIEW

Use Jobs to view current jobs, print saved, personal, and secure jobs, and view details of

completed jobs. You can pause, delete, print, or view job progress or job details for a

selected job.

MANAGING JOBS

From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs. You can pause,

delete, print, or view job progress or job details for a selected job. From the Jobs window in the Embedded Web

Server, you can view a list of active and completed print jobs. For more information, refer to Managing Jobs Using

the Embedded Web Server.

A print job can be held by the printer when it is unable to complete a print job. For example, when the printer needs

attention, paper, or supplies. When the condition is resolved, the printer automatically resumes printing. When you

send a Secure Print job, the job is held until you release it by typing a passcode at the control panel. For more

information, refer to Printing Special Job Types.

Pausing the Print Job with the Option to Delete It

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss, then touch the name of the print job.

3. Do one of the following:

• To pause the print job, touch PPaauussee. To resume the print job, touch RReessuummee.

• To delete the print job, touch DDeelleettee. At the prompt, touch DDeelleettee.

Note: If you do not make a selection within 60 seconds, the job resumes automatically.

4. To return to the Home screen, press the HHoommee button.

Viewing, Printing, or Deleting Saved and Secure Jobs

The system administrator can restrict users from deleting jobs. If a system administrator has restricted job deletion,

you can view the jobs, but not delete them. Only the user that sent the job or the system administrator can delete a

Secure Print job.

1. At the printer control panel, press the HHoommee button.

2. To view a list of active and completed jobs, touch JJoobbss.

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3. To view a list of specific job types, touch an option.

• To view Saved Jobs, touch SSaavveedd JJoobbss. To print the job, touch the job, enter the quantity, then touch OOKK. To

delete the job, touch the TTrraasshh icon, then touch DDeelleettee.

• To view Personal jobs, touch PPeerrssoonnaall && SSeeccuurree JJoobbss. To print the jobs, touch the folder, then touch PPrriinntt

AAllll, or DDeelleettee AAllll.

• For Secure Jobs, touch PPeerrssoonnaall && SSeeccuurree JJoobbss. Touch the folder, enter the passcode number, then touch

OOKK. To print a Secure Job, touch the job. To print or delete all the jobs in the folder, touch PPrriinntt AAllll, or

DDeelleettee AAllll.

4. To view details about a job, touch the job.

5. To return to the Home screen, press the HHoommee button.

Printing a Job Held for Resources

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss.

3. From the jobs list, touch the held job name. The resources required for the job appear on the control panel.

4. Do one of the following:

• To print the job, replenish the resources required. The job resumes automatically when the required

resources are available. If the job does not print automatically, touch RReessuummee. Select from the following

options:

• DDeelleettee JJoobb: To delete the print job that is on hold, touch DDeelleettee.

• RReellooaadd MMeeddiiaa: To load recommended media in the feeder, touch RReellooaadd MMeeddiiaa.

• CChhaannggee MMeeddiiaa: If the recommended media is unavailable, to print on alternate media, touch CChhaannggee

MMeeddiiaa.

Note: If the new media size is smaller than the size specified in original print job, valid data outside the

printable area of the new media will be cut off.

• To delete the print job, touch DDeelleettee. At the prompt, touch DDeelleettee.

5. To return to the Home screen, press the HHoommee button.

MANAGING SPECIAL JOB TYPES

Special job types allow you to send a print job from your computer, then print it from the printer control panel.

Select special job types in the print driver, Printing Options tab, under Job Type.

Saved Jobs

Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any user can print

or delete a Saved Job.

To print a Saved Job, refer to Printing a Saved Job.

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Printing a Saved Job

1. In your software application, access the print settings. For most software applications, press CCTTRRLL++PP for

Windows or CCMMDD++PP for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button can vary.

• For Macintosh, in the Print window, click PPrriinntt OOppttiioonnss, then select XXeerrooxx FFeeaattuurreess.

3. For Job Type, select SSaavveedd JJoobb.

4. Type a job name or select a name from the list, then click OOKK.

5. Select any other required printing options.

• For Windows, click OOKK, then click PPrriinntt.

• For Macintosh, click PPrriinntt.

Releasing a Saved Job

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss.

3. To view Saved Jobs, touch SSaavveedd JJoobbss.

4. To print a Saved Job, touch the job name, enter the quantity, then touch OOKK.

5. To delete the document after printing, for that job, touch the TTrraasshh icon, then at the prompt, touch DDeelleettee.

6. To return to the Home screen, press the HHoommee button.

Secure Print

Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the printer until

you enter your passcode at the printer control panel.

To print a Secure Print job, refer to Printing a Secure Print Job.

Printing a Secure Print Job

1. In your software application, access the print settings. For most software applications, press CCTTRRLL++PP for

Windows or CCMMDD++PP for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

• For Macintosh, in the Print window, click PPrreevviieeww, then select XXeerrooxx FFeeaattuurreess.

3. For Job Type, select SSeeccuurree PPrriinntt.

4. Type the passcode, confirm the passcode, then click OOKK.

5. Select any other required printing options.

• For Windows, click OOKK, then click PPrriinntt.

• For Macintosh, click PPrriinntt.

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Releasing a Secure Print job

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss.

3. To view Secure Print jobs, touch PPeerrssoonnaall && SSeeccuurree JJoobbss.

4. Touch your folder.

5. Enter the passcode number, then touch OOKK.

6. Select an option:

• To print a Secure Print job, touch the job.

• To print all the jobs in the folder, touch PPrriinntt AAllll.

• To delete a Secure Print job, touch the TTrraasshh icon. At the prompt, touch DDeelleettee.

• To delete all the jobs in the folder, touch DDeelleettee AAllll.

Note: After a Secure Print job is printed, it is deleted automatically.

7. To return to the Home screen, press the HHoommee button.

Printing a Personal Print Job

1. In your software application, access the print settings. For most software applications, click FFiillee >> PPrriinntt or for

Windows, press CCTTRRLL++PP.

2. Select your printer, then click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

3. For Job Type, select PPeerrssoonnaall PPrriinntt.

4. Select any other required printing options, then click OOKK.

5. To send the job to the printer, click PPrriinntt.

Printing Using Personal Print

1. In your software application, access the print settings. For most software applications, click FFiillee or for Windows,

press CCTTRRLL++PP.

2. Select your printer, then click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

3. For Job Type, select PPeerrssoonnaall PPrriinntt.

4. Select any other required printing options, then click OOKK.

5. To send the job to the printer, click PPrriinntt.

Releasing a Personal Print Job

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss.

3. To view Personal Print jobs, touch PPeerrssoonnaall && SSeeccuurree JJoobbss.

4. Touch your folder.

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5. If prompted for a passcode, touch SSkkiipp.

Note: When your folder contains Secure Print jobs and Personal Print jobs, the passcode prompt appears.

6. Select an option.

• To print a Personal Print job, touch the job.

• To print all the jobs in the folder, touch PPrriinntt AAllll.

• To delete all the jobs in the folder, touch DDeelleettee AAllll.

7. To return to the Home screen, press the HHoommee button.

Sample Set

The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining copies. After

reviewing the sample set, you can either print the remaining copies or delete them at the printer control panel.

Sample Set is a type of saved job with these features:

• A Sample Set job appears in a folder named after the user ID associated with the print job.

• A Sample Set job does not use a passcode.

• Any user can print or delete a Sample Set job.

• A Sample Set prints one copy of a job to allow you to proofread the job before printing any remaining copies.

After a Sample Set job is printed, it is deleted automatically.

To print a Sample Set, refer to Printing a Sample Set.

Printing a Sample Set

1. In your software application, access the print settings. For most software applications, press CCTTRRLL++PP for

Windows or CCMMDD++PP for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

• For Macintosh, in the Print window, click PPrreevviieeww, then select XXeerrooxx FFeeaattuurreess.

3. For Job Type, select SSaammppllee SSeett.

4. Select any other required printing options.

• For Windows, click OOKK, then click PPrriinntt.

• For Macintosh, click PPrriinntt.

Releasing a Sample Set

1. At the printer control panel, press the HHoommee button.

2. To view available jobs, touch JJoobbss.

3. Touch the Sample Set job.

Note: The Sample Set file description shows the job as Held for Future Printing, and shows the number of

remaining copies of the job.

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4. Select an option.

• To print the remaining copies of the job, touch RReelleeaassee.

• To delete the remaining copies of the job, touch DDeelleettee.

5. To return to the Home screen, press the HHoommee button.

MANAGING JOBS USING THE EMBEDDED WEB SERVER

You can view a list of active jobs and delete print jobs from the Active Jobs list in the Embedded Web Server. You

can use the Embedded Web Server to submit jobs for printing at the device. You can print *.pdf, *.ps, *.pcl,

*.prn, *.xps, *.jpg, *.tif and *.txt files directly from the Embedded Web Server without opening another

application or the print driver. The files can be stored on a local computer hard drive, mass storage device, or

network drive.

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click JJoobbss.

3. Click the job name.

4. Do one of the following:

• To pause the print job, click PPaauussee. To resume the print job, click RReessuummee.

• To delete the print job, click DDeelleettee. At the prompt, click DDeelleettee.

5. To return to the Home screen, click HHoommee.

Submitting Jobs for Printing Using the Embedded Web Server

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

2. In the Embedded Web Server, click HHoommee.

3. In the Quick Links area, click SSuubbmmiitt FFiillee.

4. Click the SSuubbmmiitt field.

5. In the selection window, select a file to print, then click OOppeenn.

6. To print the document, click SSuubbmmiitt.

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Copy

COPY OVERVIEW

To make a copy, the device scans your original documents and temporarily stores the

images. The image print based on the options selected.

If Authentication or Accounting has been enabled on your device, enter your login details to access Copy features.

You can adjust various settings for individual Copy jobs and save settings as Presets for future jobs. The list of

features can be customized, and some features could be hidden from view when the app is installed. To view all

available features and to find out more about customizing the Copy App, refer to Customize and Personalize.

For information about all the app features and available settings, refer to Apps Features.

MAKING A COPY

To make a copy:

1. At the printer control panel, press the HHoommee button.

2. To clear previous app settings, touch RReesseett.

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3. Load your original documents.

• For single pages or paper that cannot be fed using the duplex automatic document feeder, use the

document glass. Lift the document feeder cover, then place the original document face down in the upper-

left corner of the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and

paper clips from the pages. Insert the original documents face up in the document feeder, with the top of

the page entering the feeder first. Adjust the paper guides so that they fit against the original documents.

4. Touch CCooppyy, then enter the number of copies needed.

Note: To amend the number of copies entered, touch the XX button, then enter the required quantity.

5. If scanning from 2-sided original documents, touch 22--SSiiddeedd, then select an option.

6. Adjust copy settings as needed.

For details about available features, refer to Apps Features.

7. Touch SSttaarrtt. If you placed documents in the feeder, scanning continues until the feeder is empty.

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8. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Copy App, touch DDoonnee.

• To scan another page, load a new original document on the document glass, then touch AAdddd PPaaggee.

• To delete the scan and return to the Copy App, touch CCaanncceell JJoobb, then touch DDeelleettee.

Note: If you are scanning a document from the duplex automatic document feeder, a prompt does not

appear.

9. To return to the home screen, press the HHoommee button.

COPY WORKFLOWS

Some features are hidden from view when the Copy App is installed. For more information refer to Customize and

Personalize.

Changing the Page Layout

You can use Page Layout to place a defined number of pages on one or both sides of the paper.

To change the page layout:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch PPaaggee LLaayyoouutt.

4. Select the required number of pages per side.

5. To change the Original Orientation, touch PPaaggee LLaayyoouutt, then touch MMoorree. Select PPoorrttrraaiitt or LLaannddssccaappee.

Note: The Original Orientation option is only available when the selected number of pages per slide is 2, 4,

or 8.

6. To change the Image Order, touch PPaaggee LLaayyoouutt, then touch MMoorree. Select one of the following options.

• RRiigghhtt tthheenn DDoowwnn: This option prints the images across the page, row by row.

• DDoowwnn tthheenn RRiigghhtt: This option prints the images down the page, column by column.

Note: The Image Order option is only available when the selected number of pages per slide is 4 or 8.

7. Touch OOKK.

Adjusting Contrast Settings

You can adjust the variation between light and dark areas of your copy using the Contrast feature. You can reduce

the sensitivity of the printer to variations in light background colors using Auto Background Suppression.

To adjust the Auto Background Suppression and Contrast:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch IImmaaggee EEnnhhaanncceemmeenntt.

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4. To enable Auto Background Suppression, touch the AAuuttoo BBaacckkggrroouunndd SSuupppprreessssiioonn toggle button.

5. To enable Auto Contrast, touch the AAuuttoo CCoonnttrraasstt toggle button.

6. To adjust the Contrast manually, ensure that the Auto Contrast toggle button is off, then move the slider to

increase or decrease the contrast.

7. Touch OOKK.

Adjusting Color Settings

If you have a color original image, you can adjust several aspects of the color output before printing your copy. You

can adjust the balance of colors, color saturation, or even apply special color effects, such as Lively or Warm.

Adjusting Color Balance

If you have a color original image, you can adjust the balance of the printing colors between cyan, magenta,

yellow, and black before printing your copy.

To adjust the Color Balance:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch CCoolloorr BBaallaannccee.

4. To adjust the highlight, midtone, and shadow density levels by color, touch the color that you want to adjust,

then move the sliders to increase or decrease the density levels.

5. Touch OOKK.

Adjusting Saturation

Adjusting the saturation makes the image colors more vivid or pastel.

To adjust the Saturation:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch SSaattuurraattiioonn.

4. To adjust the saturation, move the slider.

5. Touch OOKK.

Adding Color Effects

If you have a color original, you can adjust the color of the copy using preset color effects. For example, you can

adjust colors to be brighter or cooler.

To add Color Effects:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch CCoolloorr EEffffeeccttss.

4. Select the required option. A confirmation message appears.

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5. To accept the new color settings, touch AAppppllyy.

Book Copying

You can use the Book Copying feature to copy books, magazines, or other bound documents. You can use this

feature to copy images for different results.

• Copy either the left or right page onto a single sheet of paper.

• Copy both the left and right pages onto individual sheets of paper.

• Copy both the left and right pages as a single image onto one sheet of paper.

• Copy either the top or bottom page onto a single sheet of paper.

• Copy both the top and bottom pages onto individual sheets of paper.

• Copy both the top and bottom pages as a single image onto one sheet of paper.

Note: To make copies from books, magazines, or other bound documents, use the document glass only. Do

not place bound original documents in the duplex automatic document feeder.

To set up book copying:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch BBooookk CCooppyyiinngg.

4. Touch MMooddee, then select the typical page-reading order for the document, if needed. OOffff is the default setting.

5. Touch PPaaggeess, then select the pages that you want to copy.

Note: Available options vary, based on the Mode selection you have chosen.

6. To reduce the amount of white space in copies near the binding, touch BBiinnddiinngg EEddggee EErraassee, then move the

slider to the right to erase up to 50 mm (2 in).

7. Touch OOKK.

Shifting the Image

You can change the placement of an image on the copy page. This is useful if the image is smaller than the page

size. For image shift to work correctly, position original documents as follows:

• DDooccuummeenntt FFeeeeddeerr: Position original documents face up, short edge entering the feeder first.

• DDooccuummeenntt GGllaassss: Position original documents face down, in the upper-left corner of the document glass, short

edge to the left.

To change the placement of the image:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch IImmaaggee SShhiifftt.

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4. Select one of the following options.

• OOffff: This option is the default setting.

• AAuuttoo CCeenntteerr: This option centers the image on the page.

• SSnnaapp ttoo EEddggee: This option shifts the image to the edge of the document. Select one of the image-position

options.

• MMiirrrroorr SSiiddee 11: This option allows you to set the Image Shift for Side 1, and matches the Side 2 Image

Shift accordingly. To move the image to the required edge of the page, touch the appropriate arrow.

• IInnddeeppeennddeenntt SSiiddeess: This option allows you to position the images on Side 1 and Side 2 independently

of each other. To move each image to the required edge of the page, touch the appropriate arrow.

• MMaannuuaall: This option allows you to specify the amount of Image Shift required. Select one of the image-

position options.

• MMiirrrroorr SSiiddee 11: This option allows you to set the Image Shift for Side 1, and matches the Side 2 Image

Shift accordingly. Touch the appropriate fields. To adjust the image shift, move the slider.

• IInnddeeppeennddeenntt SSiiddeess: This option allows you to position the images on Side 1 and Side 2 independently

of each other. Touch the appropriate fields. To adjust the image shift, move the slider.

5. To specify the orientation of the original document, touch OOrriiggiinnaall OOrriieennttaattiioonn, then select an option.

6. Touch OOKK.

Creating a Booklet

The booklet feature reduces the original page images to fit two images on each side of the printed page. You can

print copies in booklet format.

• In Booklet mode, the printer scans all the original documents before it prints the copies.

• This feature is only available if a hard drive is installed.

To create a booklet:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch BBooookklleett CCrreeaattiioonn.

• If you adjusted the Reduce/Enlarge setting, a message appears that confirms that Reduce/Enlarge changed

to AAuuttoo%%.

• If you set Paper Supply to AAuuttoo SSeelleecctt, a message appears that confirms that the paper supply changed to

Tray 1.

4. Touch the BBooookklleett CCrreeaattiioonn toggle button.

5. Touch OOrriiggiinnaall DDooccuummeenntt, then select the option that matches your original documents.

• 11--SSiiddeedd OOrriiggiinnaall: This option scans only one side of the original image and produces 1-sided output files.

• 22--SSiiddeedd OOrriiggiinnaall: This option scans both sides of the original image.

• 22--SSiiddeedd,, RRoottaattee SSiiddee 22: This option scans both sides of the original image, rotating the second side.

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6. If a cover sheet is required, touch the CCoovveerr toggle button, then adjust PPaappeerr SSuuppppllyy and PPrriinntt OOnn CCoovveerr as

needed.

7. If your printer has a finisher installed, select a staple or fold option.

8. To increase or reduce the amount of white space in the margin between the two pages, touch GGuutttteerr MMaarrggiinn,

then touch the PPlluuss icon (++) or the MMiinnuuss icon (--).

9. To print booklets containing an odd number of pages, touch OOdddd PPaaggee MMaannaaggeemmeenntt. To specify the location

of extra blank pages, touch BBllaannkk PPaaggee FFrroonntt or BBllaannkk PPaaggee BBaacckk, as needed.

10. To set the number of sheets in the booklet, touch the SShheeeettss ppeerr SSiiggnnaattuurree toggle button. To adjust the

number of sheets, touch PPlluuss icon (++) or MMiinnuuss icon (--), as needed.

11. Touch OOKK.

Adding a Front Cover

You can print the first page of your copy job on different paper, such as colored or heavyweight paper. The printer

selects the special paper from a different tray. The cover can be blank or printed.

Note: This feature is only available if a hard drive is installed.

To add a front cover to your copy job:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Touch FFrroonntt CCoovveerr.

4. Touch the FFrroonntt CCoovveerr toggle button.

Note: If Paper Supply is set to AAuuttoo SSeelleecctt, a notification appears confirming that the Paper Supply has

been changed to Tray 1.

5. Touch PPrriinnttiinngg OOppttiioonnss, then select an option.

• BBllaannkk: This option inserts a blank front cover.

• PPrriinntt oonn SSiiddee 11 OOnnllyy: This option prints on the front side of the cover only.

• PPrriinntt oonn SSiiddee 22 OOnnllyy: This option prints on the back side of the cover only.

• PPrriinntt oonn BBootthh SSiiddeess: This option prints on both sides of the cover.

6. Touch PPaappeerr SSuuppppllyy, then select the required paper source.

7. Touch OOKK.

Erasing the Edges of Copies

You can erase content from the edges of your copies using the Edge Erase feature. You can specify the amount to

erase on the right, left, top, and bottom edges.

To erase the edges of copies:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

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3. Touch EEddggee EErraassee.

4. Select one of the following options.

• AAllll EEddggeess: This option erases all four edges by the same amount. To adjust the amount to erase, move the

slider.

• PPrriinntt ttoo EEddggee: This option prints with no edge erase.

• IInnddiivviidduuaall EEddggeess: This option allows you to specify different amounts to erase from the edges. Select an

erase option.

• MMiirrrroorr EEddggeess: This option allows you to set the Edge Erase for Side 1, and matches the Side 2 Edge

Erase accordingly. To adjust the edge erase, move the slider.

• IInnddeeppeennddeenntt EEddggeess: This option allows you to set the Edge Erase on Side 1 and Side 2 independently

of each other. Touch the appropriate field. To adjust the Edge Erase, move the slider.

5. To specify the orientation of the original document, touch OOrriiggiinnaall OOrriieennttaattiioonn, then select an option.

6. Touch OOKK.

Printing a Sample Copy

Sample Copy allows you to print a test copy of a job to inspect before printing multiple copies. This feature is useful

for complex or high-volume jobs. After you print and inspect the test copy, you can choose to print or cancel the

remaining copies.

To print a sample copy of your job:

1. At the printer control panel, press the HHoommee button.

2. Touch CCooppyy.

3. Adjust the copy settings as needed.

4. Enter the number of copies needed.

5. Touch the SSaammppllee CCooppyy toggle button.

6. Touch the SSttaarrtt button. The sample copy prints.

7. Inspect the sample copy, then select one of the following options.

• If the copy is unsatisfactory, touch DDeelleettee. The job is canceled and no more copies are printed.

• If the copy is satisfactory, touch RReelleeaassee. The remaining copies are printed.

8. To return to the home screen, press the HHoommee button.

Adding Annotations

You can use the Annotations feature to add a page number, comment, date, or Bates Stamp to your copies.

• If Booklet Creation is selected, you cannot add Annotations.

• This feature is only available if a hard drive is installed.

To add annotations:

1. At the printer control panel, press the HHoommee button.

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2. Touch CCooppyy.

3. Touch AAnnnnoottaattiioonnss.

4. To insert page numbers:

a. Select the required page location, then touch PPaaggee NNuummbbeerr.

b. Enter the starting page number.

c. To adjust which pages contain the selected annotation, touch AAppppllyy TToo, then select AAllll PPaaggeess or AAllll PPaaggeess

EExxcceepptt FFiirrsstt.

d. Touch OOKK.

5. To insert a comment:

a. Select the required page location, then touch CCoommmmeenntt.

b. Select the required entry, then touch OOKK.

Note: To create a prefix, touch the edit icon for NNoott iinn UUssee. Enter the required text, then touch OOKK.

c. To adjust which pages contain the selected annotation, touch AAppppllyy TToo, then select the required option.

d. Touch OOKK.

6. To insert the current date:

a. Select the required page location, then touch DDaattee SSttaammpp.

b. Touch FFoorrmmaatt, then select the required date format.

c. To adjust which pages contain the selected annotation, touch AAppppllyy TToo, then select the required option.

d. Touch OOKK.

7. To insert a Bates Stamp:

a. Select the required page location, then touch BBaatteess SSttaammpp.

b. Touch PPrreeffiixx, then select the required entry. Touch OOKK.

Note: To create a prefix, touch the edit icon for NNoott iinn UUssee. Enter the required text, then touch OOKK.

c. Touch SSttaarrttiinngg NNuummbbeerr. Enter the required starting number, then touch OOKK.

d. Touch NNuummbbeerr ooff DDiiggiittss, then select the required option.

e. To adjust which pages contain the selected annotation, touch AAppppllyy TToo, then select the required option.

f. Touch OOKK.

8. To change the text formatting, touch FFoorrmmaatt && SSttyyllee. Adjust the settings as required, then touch OOKK

9. Touch OOKK.

10. If necessary, to remove all entered annotations, touch DDeelleettee AAllll.

Note: Not all annotations are available in all page locations.

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ID Card Copy

ID CARD COPY OVERVIEW

You can use the ID Card Copy App to copy both sides of an ID card or small document

onto one side of paper. To copy the card, place each side in the upper-left corner of the

document glass. The printer stores both sides of the document, then prints them side by

side on the paper.

The ID Card Copy App is hidden from view on initial device setup. The list of features can be customized, and some

features can be hidden from view. For more information about adding and customizing apps, refer to Customizing

or Personalizing the Feature List.

For information about all the app features and available settings, refer to Apps Features.

COPYING AN ID CARD

To copy an ID card:

1. At the printer control panel, press the HHoommee button.

2. To clear previous app settings, touch RReesseett.

3. Lift the automatic document feeder, then place the original document in the upper-left corner of the document

glass.

4. Touch IIDD CCaarrdd CCooppyy.

5. Adjust the settings as required.

6. Touch SSccaann.

7. When scanning is finished, lift the automatic document feeder. Flip the original document, then place it in the

upper-left corner of the document glass.

8. To scan the second side of the original document and print the copies, touch SSccaann.

9. To return to the home screen, press the HHoommee button.

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For information on previewing and building jobs, refer to Previewing and Building Jobs.

EMAIL OVERVIEW

You can use the Email app to scan images and attach them to emails. You can specify the

file name and format of the attachment, and include a subject heading and message for

the email.

Note: Before using Email, set up and configure the Email features on the printer.

For details, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

You can adjust various settings for individual Email jobs and save settings as Presets for future jobs. The list of

features can be customized, and some features could be hidden from view when the app is installed. To view all

available features and to find out more about customizing the Email App, refer to Customizing or Personalizing the

Feature List.

For information about all the app features and available settings, refer to Apps Features.

SENDING A SCANNED IMAGE IN AN EMAIL

To send a scanned image in an email:

1. At the printer control panel, press the HHoommee button.

2. To clear previous App settings, touch RReesseett.

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3. Load your original documents.

• For single pages or paper that cannot be fed using the duplex automatic document feeder, use the

document glass. Lift the document feeder cover, then place the original document face down in the upper-

left corner of the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and

paper clips from the pages. Insert the original documents face up in the document feeder, with the top of

the page entering the feeder first. Adjust the paper guides so that they fit against the original documents.

4. Touch EEmmaaiill.

5. Enter recipients:

• To enter the email address manually into the To field, type the address using the touch screen keypad.

Touch EEnntteerr.

• To select a contact or group from the Address Book, touch the AAddddrreessss BBooookk icon. Touch FFaavvoorriitteess or

CCoonnttaaccttss, then select a recipient.

• If you have created Personal Favorites, to select a Personal Favorite, log in with your user credentials. Touch

the AAddddrreessss BBooookk icon. Touch FFaavvoorriitteess, then select a Personal Favorite from the list.

For details about using the Address Book and managing and creating Favorites and Personal Favorites, refer

to Address Book.

6. If scanning from 2-sided original documents, touch 22--SSiiddeedd SSccaannnniinngg, then select an option.

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7. Adjust the email settings as needed:

• To save the scanned document with a specific file name, touch the attachment file name, enter a new

name using the touch screen keypad, then touch EEnntteerr.

• To save the scanned document with a specific file format, touch the attachment file format, then select the

required format.

To create a searchable file or to add password protection, select MMoorree from the file format.

• To change the subject line, touch SSuubbjjeecctt, enter a new subject line using the touch screen keypad, then

touch EEnntteerr.

• To change the email body message, touch MMeessssaaggee, enter a new message, then touch OOKK.

For details about available features, refer to Apps Features.

8. To start the scan, touch SSeenndd.

9. If you are scanning from the document glass, when prompted, to finish, touch DDoonnee, or to scan another page,

load a new original document on the document glass, then touch AAdddd PPaaggee. Alternatively you can touch

CCaanncceell JJoobb.

Note: If you are scanning a document from the duplex automatic document feeder, a prompt does not

appear.

10. To return to the Home screen, press the HHoommee button.

PREVIEWING AND BUILDING JOBS

Use the Preview option to view and check scanned images, or to build jobs that contain more than 50 original

documents.

If you are using Preview to build a job, divide your job into segments of 50 or fewer pages. After all the segments

are scanned and previewed, the job is processed and sent as a single job.

If the Preview option is hidden from view, refer to Customize and Personalize.

1. At the printer control panel, press the HHoommee button.

2. To clear previous app settings, touch RReesseett.

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3. Load your original documents.

• Use the document glass for single pages, or for paper that cannot be fed using the duplex automatic

document feeder. Lift the automatic document feeder, then place the original document face down in the

upper-left corner of the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and

paper clips from the pages. Insert the original documents face up in the automatic document feeder, with

the top of the page that entersthe feeder first. Adjust the paper guides so that they fit against the

documents.

• For jobs that contain more than 50 original documents, divide the documents into segments of 50 or fewer

pages. Load segment one into the duplex automatic document feeder.

• Thin paper: 38–49 g/m

, and a maximum of 130 sheets. Standard paper: 50–80 g/m

, and a maximum

of 130 sheets.

• Heavyweight paper: 81–128 g/m

, and a maximum of 85 sheets.

Note: If you are scanning multiple segments, use the same input area for each segment. Scan all segments

using the document glass, or scan all segments using the automatic document feeder.

4. Touch the app required.

5. Select the job settings.

6. Touch PPrreevviieeww.

7. If you are scanning from 2-sided original documents, touch 22--SSiiddeedd SSccaannnniinngg, then select an option.

8. To start scanning, touch PPrreevviieeww.

The original documents are scanned and preview images appear on the screen.

9. Scroll through and check the preview images. To change the view orientation, touch RRoottaattee. Do one of the

following.

• To scan more original documents, continue scanning your original documents using the same input area.

After you finish scanning, scroll to the end of the preview images, then touch the PPlluuss icon (++). Continue

this procedure until you have scanned all the original documents.

• To process the job and send the scanned images, touch SSeenndd.

• To discard the job, touch XX, then touch DDeelleettee aanndd CClloossee.

10. To return to the Home screen, press the HHoommee button.

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Scan To

For information on previewing and building jobs, refer to Previewing and Building Jobs.

SCAN TO OVERVIEW

The Scan To feature provides several methods for scanning and storing an

original document. The scanning procedure using your printer differs from that

of desktop scanners. The printer is connected typically to a network rather than

a single computer, so you select a destination for the scanned image at the

printer.

The printer supports the following scanning functions:

• Scan original documents to an email address.

• Scan original documents to your home folder.

• Scan original documents to a shared network location using SMB and FTP transfer protocols.

The printer supports scanning to and from a USB. For more information, refer to USB.

Scan destinations and email addresses can be added to the device Address Book and set up as Favorites and

Personal Favorites. For details about using the Address Book and managing and creating Favorites and Personal

Favorites, refer to Address Book.

You can adjust various settings for individual Scan To jobs, and save settings as Presets for future jobs. You can

customize the features list. When the Scan To App is installed, some features can be hidden from view. To view all

available features and to find out more about customizing the Scan To App, refer to Customize and Personalize.

For information about all app features and available settings, refer to Apps Features.

SCANNING TO AN EMAIL ADDRESS

Before you scan to an email address, ensure that you configure the printer with the email server information. For

details, refer to the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

To scan an image and send it to an email address:

1. Load the original document on the document glass or into the duplex automatic document feeder.

2. At the control panel, touch the HHoommee button.

3. Touch SSccaann TToo.

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4. Enter recipients.

• To enter the email address manually, touch EEmmaaiill, then enter an email address. Touch EEnntteerr.

• To select a contact or group from the Address Book, touch the AAddddrreessss BBooookk icon. Touch FFaavvoorriitteess or

CCoonnttaaccttss, then select a recipient.

• If you have created Personal Favorites, to select a Personal Favorite, log in with your user credentials. Touch

the AAddddrreessss BBooookk icon. Touch FFaavvoorriitteess, then select a Personal Favorite from the list.

For details about using the Address Book and managing and creating Favorites and Personal Favorites, refer

to Address Book.

5. To save the scanned document as a specific file name, touch the attachment file name. To enter a new name,

use the touch screen keypad. Touch EEnntteerr.

6. To save the scanned document as a specific file format, touch the attachment file format, then select the

required format.

Note: To make scanned documents searchable, your system administrator can enable the Searchable

feature.

7. Adjust scanning options as needed.

8. To change the subject line, from Email Features, touch SSuubbjjeecctt. To enter a new subject line, use the touch

screen keypad. Touch EEnntteerr.

9. To change the email body message, from Email Features, touch MMeessssaaggee, then enter a new message. Touch

OOKK.

10. To begin the scan, touch SSccaann.

11. If you are scanning from the document glass, when prompted to finish, touch DDoonnee. To scan another page,

load a new original document on the document glass, then touch AAdddd PPaaggee.

Note: If you are scanning a document from the duplex automatic document feeder, a prompt does not

appear.

12. To return to the Home screen, press the HHoommee button.

SCANNING TO A USER HOME FOLDER

Scan to Home allows you to scan documents that are saved to a home directory on an external server. The home

directory is distinct for each authenticated user. The directory path is established through LDAP.

Before You Begin

To scan to the home folder defined in an LDAP directory, first ensure that the home folder locations are defined for

each user.

If you want to scan to a shared folder on the network, create a shared folder on your network with read and write

access privileges.

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Scanning to a Home Folder

Note: If LDAP Network Authentication is configured, the Home button appears as an option that you can

select on the Scan To screen.

1. Load the original document on the document glass or into the duplex automatic document feeder.

2. At the printer control panel, press the HHoommee button.

3. To log in to the printer, touch LLoogg IInn.

4. Enter your user name, then touch NNeexxtt.

5. Enter your password, then touch OOKK.

6. To scan to a home folder, select an option:

• Touch SSccaann TToo. On the Scan To screen, touch HHoommee.

• Touch MMyy FFoollddeerr.

7. To save the scanned document as a specific file name, touch the attachment file name, enter a new name

using the touch screen keypad, then touch EEnntteerr.

8. To save the scanned document as a specific file format, touch the attachment file format, then select the

desired format.

9. Adjust scanning options as needed.

10. To begin the scan, press SSccaann.

If you are scanning from the document glass, when prompted, to finish, touch DDoonnee, or to scan another page,

touch AAdddd PPaaggee.

Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

11. To return to the Home screen, press the HHoommee button.

SCANNING TO A USB FLASH DRIVE

You can scan a document and store the scanned file on a USB Flash drive. The Scan to USB function produces scans

in .jpg, .pdf, .pdf (a), .xps, and .tif file formats.

• If the device is in Power Saver mode, press the PPoowweerr//WWaakkee button.

• Only USB Flash drives formatted to the typical FAT32 file system are supported.

To scan to a USB Flash drive:

1. Load the original document on the document glass or in the duplex automatic document feeder.

2. At the printer control panel, press the HHoommee button.

3. Insert your USB Flash drive into the USB memory port on the front of the printer.

4. When the USB Flash drive is detected, touch SSccaann ttoo UUSSBB.

Note: If this feature does not appear, enable the feature or contact the system administrator. To save the

scanned file to a folder on the USB Flash drive, navigate to the desired directory. Touch OOKK.

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5. To save the scanned document with a specific file name, touch the attachment file name. To enter a new file

name, use the touch screen keypad. Touch EEnntteerr.

6. To save the scanned document to as a specific file format, touch the attachment file format, then select the

required format.

7. Adjust scanning features as needed.

8. To begin the scan, press SSccaann.

The printer scans your images to the folder that you specified.

9. If you are scanning from the document glass, when prompted to finish, touch DDoonnee. To scan another page,

load a new original document on the document glass, then touch AAdddd PPaaggee.

Note: If you are scanning a document from the duplex automatic document feeder, a prompt does not

appear.

CCaauuttiioonn:: Do not remove the USB Flash drive while the device is scanning and processing the job. If you

remove the Flash drive before the transfer is complete, the file can become unusable and other files on

the drive can be damaged.

10. To return to the Home screen, press the HHoommee button.

SCAN TO DESKTOP

Before you begin:

• Before scanning, ensure that your computer and the printer are plugged in, powered on, and connected to an

active network.

• On your computer, ensure that you have the correct print driver software installed. For details, refer to Installing

the Software.

• On your computer, ensure that the printer is installed using WSD. For details, refer to Installing the Software.

• On your printer, ensure that WSD is enabled. Enable the feature or contact the system administrator.

To use the Scan to Desktop feature:

1. Load the original document on the document glass or into the duplex automatic document feeder.

2. At the printer control panel, press the HHoommee button.

3. Touch SSccaann ttoo DDeesskkttoopp.

4. To select a destination, touch the computer address.

5. To begin the scan, press SSccaann.

The Windows Fax and Scan application opens on your PC desktop. The image file of your scan is saved to the

Scanned Documents folder.

6. If you are scanning from the document glass, when prompted, to finish, touch DDoonnee, or to scan another page,

touch AAdddd PPaaggee.

Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

7. To return to the Home screen, press the HHoommee button.

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SCANNING TO AN FTP OR SFTP SERVER

To scan an image and send it to an FTP or SFTP server:

1. Load the original document on the document glass or into the duplex automatic document feeder.

2. At the control panel, press the HHoommee button.

3. Touch SSccaann TToo.

4. Touch FFTTPP or SSFFTTPP, then enter the server address.

5. If prompted, enter a valid user name and password, then touch EEnntteerr.

6. Select a folder location for your scanned document, then touch OOKK.

7. To save the scanned document as a specific file name, touch the attachment file name. Enter a new name

using the touch screen keypad, then touch EEnntteerr.

8. To save the scanned document as a specific file format, touch the attachment file format, then select the

required format.

9. Adjust scanning options as needed.

10. To begin the scan, touch SSccaann.

The printer scans your images to the folder that you specified.

11. If you are scanning from the document glass, when prompted, to finish, touch DDoonnee, or to scan another page,

touch AAdddd PPaaggee.

Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

12. To return to the Home screen, press the HHoommee button.

SCANNING TO A SHARED FOLDER ON A NETWORK COMPUTER

Before you can use the printer as a scanner on a network:

• Create a shared folder on your computer hard drive.

• Access the Embedded Web Server, then create an address that points the scanner to the computer.

Sharing a Folder on a Windows Computer

1. Open Windows Explorer.

2. Right-click the folder you want to share, then select PPrrooppeerrttiieess.

3. Click the SShhaarriinngg tab, then click AAddvvaanncceedd SShhaarriinngg.

4. Select SShhaarree tthhiiss ffoollddeerr.

5. Click PPeerrmmiissssiioonnss.

6. Select the EEvveerryyoonnee group, and verify that all permissions are enabled.

7. Click OOKK.

Note: Remember the Share name for later use.

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8. Click OOKK again.

9. Click CClloossee.

Sharing a Folder in macOS Version 10.15 and Later

1. From the Apple menu, select SSyysstteemm PPrreeffeerreenncceess.

2. From the Internet & Wireless menu, select SShhaarriinngg.

3. From the Service menu, select FFiillee SShhaarriinngg.

4. At the bottom of the Shared Folders list, click the PPlluuss icon (++).

5. Browse to the folder that you want to share on the network, then click AAdddd.

6. To modify access rights for your folder, select the folder. The users become available for selection.

7. From the Users list, click EEvveerryyoonnee, then use the arrows to select RReeaadd && WWrriittee.

8. Click OOppttiioonnss.

9. To share the folder, select SShhaarree ffiilleess aanndd ffoollddeerrss uussiinngg SSMMBB.

10. To share the folder with specific users, next to the user name, select OOnn.

11. Click DDoonnee.

12. Close the System Preferences window.

Note: When you open a shared folder, a Shared Folder banner appears in the Finder for the folder and

subfolders.

Adding an SMB Folder as an Address Book Entry from the Embedded Web Server

1. At your computer, open a Web browser. In the address field, type the IP address of the printer, then press EEnntteerr

or RReettuurrnn.

Note: If you do not know the IP address for your printer, refer to Finding the IP Address of Your Printer.

2. Click AAddddrreessss BBooookk, then click AAdddd CCoonnttaacctt.

3. For Network (SMB), click the plus icon (++), then enter the following information:

• NNiicckknnaammee: Enter the name that you want to appear in the Address Book.

• TTyyppee: Select the network connection type.

• IIPP AAddddrreessss: Port: Enter the IP address of your computer, then enter the default port number.

• SShhaarree: Enter a name for the directory or folder. For example, to save scanned files to a shared folder named

scans, type scans.

• DDooccuummeenntt PPaatthh: Enter the path of the folder on the SMB server. For example, to save the scanned files to a

folder named colorscans inside the scans folder, type colorscans.

• LLooggiinn NNaammee: Enter your computer user name.

• PPaasssswwoorrdd: Enter your computer login password.

• RReettyyppee PPaasssswwoorrdd: Enter your login password again.

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4. To save your network information, click OOKK.

5. To save your contact, click OOKK.

Adding a Folder as an Address Book Entry Using the Control Panel

1. At the printer control panel, touch the HHoommee button.

2. Touch AAddddrreessss BBooookk.

3. Touch the PPlluuss icon (++), then select AAdddd CCoonnttaacctt.

4. Enter the name to appear in the address book.

5. Touch AAdddd ((SSMMBB)), then navigate to the desired folder.

Note: Login credentials are required for computers on secured networks.

6. To save changes, touch OOKK.

Scanning to a Shared Folder on a Networked Computer

1. Load the original document on the document glass or into the duplex automatic document feeder.

2. At the printer control panel, press the HHoommee button.

3. Touch SSccaann TToo.

4. Touch CCoonnttaaccttss.

5. From the Contacts list, select the shared folder.

6. To save the scanned document as a specific file name, touch the attachment file name, enter a new name

using the touch screen keypad, then touch EEnntteerr.

7. To save the scanned document as a specific file format, touch the attachment file format, then select the

desired format.

8. Adjust scanning options as needed.

9. To begin the scan, press SSccaann.

10. If you are scanning from the document glass, when prompted, to finish, touch DDoonnee, or to scan another page,

touch AAdddd PPaaggee.

Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

11. To return to the Home screen, press the HHoommee button.

SCANNING IMAGES INTO AN APPLICATION ON A CONNECTED COMPUTER

You can import images directly from the scanner into a folder on your computer. With a Macintosh

computer and

some Windows

applications, you can import the images directly into an application.

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Scanning an Image into an Application

Note: Some Windows applications, including Microsoft Office 2007 and newer, no longer support scanning

an image into an application using this process.

1. Load the original document on the document glass or in the duplex automatic document feeder.

2. At your computer, open the application into which you want to scan the image.

3. In the application, select the menu item to acquire the image.

4. From the Paper Source menu in Windows, or from the Scan From menu on a Macintosh

computer, select one

of the following:

• For the Document Glass, select FFllaattbbeedd.

• For the Duplex Automatic Document Feeder, select DDooccuummeenntt FFeeeeddeerr.

5. Specify other scan driver settings as needed.

6. To begin the scan, click SSccaann.

The printer scans the document and places the image in your application.

Scanning Using the Windows Web Services on Devices Application

Before you begin:

• On your computer, ensure that the printer is installed using WSD and is available for use on the network. For

details, refer to Installing the Software.

• On your printer, ensure that WSD is enabled. For details, refer to the System Administrator Guide at www.xerox.

com/office/VLC71XXdocs.

1. Load the original document on the document glass or in the duplex automatic document feeder.

2. On your computer, select the WWiinnddoowwss FFaaxx aanndd SSccaann application, then click RRuunn.

3. Click NNeeww SSccaann.

4. To choose the device, click CChhaannggee. From the list, select your device.

5. In the New Scan window, click the PPrrooffiillee list. Depending on the type of documents that you are scanning,

choose an option.

• For text-based documents or documents containing line art, choose DDooccuummeennttss.

• For documents containing graphic images, or for photographs, choose PPhhoottoo.

The default settings for scanning a document or photo appear automatically.

6. Adjust scanning options as needed.

7. To view how your document appears when scanned, click PPrreevviieeww.

8. To scan the original document, click SSccaann.

The scanned image is stored in the default Documents folder, in the Scanned Documents subfolder.

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9. You can forward scanned images to an email address or a network folder automatically. To choose a forwarding

option, click TToooollss, then click SSccaann RRoouuttiinngg. Select your preferred option, enter the destination details, then

click SSaavvee.

The scanned images are forwarded to the specified destination.

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Fax

For information on previewing and building jobs, refer to Previewing and Building Jobs.

FAX OVERVIEW

When you send a fax from the printer control panel, the document is scanned and

transmitted to a fax machine, using a dedicated telephone line. You can use the Fax

feature to fax documents to a fax number, an individual contact, or to a group of

contacts.

You can use the Fax feature to do the following tasks.

• Delay the send of your fax job for up to 24 hours.

• Send a fax from your computer.

• Forward fax documents to an email address.

• Print a fax from a secure folder.

The fax function works with analog phone lines. The printer supports faxing on Voice Over Internet Protocol (VoIP)

network phone systems when you use an optional Fax Kit. Before you send a fax, configure the Fax Settings to

ensure that the settings are compatible with your local fax connection and regulations. The Fax Settings include

optional features you can use to configure the printer for faxing.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model,

configuration, operating system, or print driver type.

For details, refer to the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

You can adjust settings for individual fax jobs, save settings as Presets for future jobs, and customize fax features.

Some features are hidden from view when the app is installed. To view all available features and to find out more

about customizing the Fax App, refer to Customize and Personalize.

For information about all the app features and available settings, refer to Apps Features.

SENDING A FAX

To send a fax:

1. At the printer control panel, press the HHoommee button.

2. To clear previous app settings, touch RReesseett.

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3. Load your original documents.

• Use the document glass for single pages or paper that cannot be fed using the duplex automatic document

feeder. Lift the document feeder cover, then place the original document face down in the upper-left corner

of the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and

paper clips from the pages. Insert the original documents face up in the document feeder, with the top of

the page entering the feeder. Adjust the paper guides so that they fit against the original documents.

4. Touch FFaaxx.

5. Enter recipients:

• To enter a recipient fax number, use the touch screen keypad, then touch EEnntteerr.

Note: To insert a pause as needed, touch the SSppeecciiaall CChhaarraacctteerrss icon, then touch DDiiaall PPaauussee. To enter

longer pauses, touch DDiiaall PPaauussee multiple times.

• To select a contact or group from the Address Book, touch the AAddddrreessss BBooookk icon. Touch FFaavvoorriitteess or

CCoonnttaaccttss, then select a recipient.

• If you have created Personal Favorites, to select a Personal Favorite, log in with your user credentials. Touch

the AAddddrreessss BBooookk icon. Touch FFaavvoorriitteess, then select a Personal Favorite from the list.

For details about using the Address Book and managing and creating Favorites and Personal Favorites, refer

to Address Book.

6. If you are scanning from 2-sided original documents, touch 22--SSiiddeedd SSccaannnniinngg, then select an option.

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7. Adjust fax settings as needed.

For details about available features, refer to Apps Features.

8. Touch SSeenndd.

9. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Fax App, touch DDoonnee.

• To scan another page, load a new original document on the document glass, then touch AAdddd PPaaggee.

• To delete the scan and return to the Fax App, touch CCaanncceell, then touch DDeelleettee.

Note: If you are scanning a document from the duplex automatic document feeder, a prompt does not

appear.

10. To return to the Home screen, press the HHoommee button.

FAX WORKFLOWS

Sending a Delayed Fax

You can set a time in the future for the printer to send your fax job. You can delay the send of your fax job for up to

24 hours.

Note: Before you use this feature, ensure that the printer is set to the current time. For details, refer to the

System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

To specify the time to send your fax:

1. At the printer control panel, press the HHoommee button.

2. Touch FFaaxx.

3. To add a recipient fax number, use the touch screen keypad, or, to add a contact from the Address Book, touch

the AAddddrreessss BBooookk icon.

4. Load original documents into the printer, then adjust the settings as needed. For details, refer to Sending a Fax.

5. Touch DDeellaayy SSeenndd.

6. Touch SSppeecciiffiicc TTiimmee, enter the required time, then touch OOKK.

7. Touch SSeenndd. The fax is scanned and saved, then sent at the time that you specified.

8. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Fax App, touch DDoonnee.

• To scan another page, load a new original document on the document glass, then touch AAdddd PPaaggee.

• To delete the scan and return to the Fax App, touch CCaanncceell, then touch DDeelleettee.

Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

9. To return to the Home screen, press the HHoommee button.

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Sending a Cover Sheet with a Fax

You can send an automatically generated cover sheet with your fax. The cover sheet lists recipient information from

the fax address book, and sender information from the Company Name Fax Line setting.

To send a cover sheet with a fax:

1. At the printer control panel, press the HHoommee button, then touch FFaaxx.

2. Add fax recipient names and adjust fax settings, as needed. For details, refer to Sending a Fax.

3. Touch CCoovveerr SShheeeett.

4. Touch AAdddd CCoovveerr SShheeeett.

5. To add predefined comments in the From or To fields, touch BBllaannkk CCoommmmeenntt, then select from the list of

predefined comments.

Note: If no predefined comments have been added, the list is unavailable. To populate the list with

predefined comments, refer to Adding Predefined Comments.

6. Touch OOKK.

Adding Predefined Comments

To add a predefined comment:

1. At the printer control panel, press the HHoommee button.

2. Log in as Admin.

Note: For information on logging in as a system administrator, refer to the System Administrator Guide at

www.xerox.com/office/VLC71XXdocs.

3. Touch DDeevviiccee >> AAppppss >> FFaaxx.

4. Touch CCoovveerr SShheeeett CCoommmmeennttss.

5. Select a NNoott iinn UUssee comment.

6. Enter up to 18 characters of text, then touch OOKK.

7. To return to the Home screen, press the HHoommee button.

Forwarding a Fax to an Email Address

You can configure the device to forward faxes to an email address. You can specify the types of faxes to forward, for

example, received faxes, sent faxes, or sent and received faxes. Up to five email addresses can be set as forwarding

addresses.

Note: Before you can forward a fax to an email address, ensure that the following items are set up:

• Email service is available.

• The SMTP server is identified within the Device App software.

• The Default From address is identified within the Device App software.

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• The Fax Forwarding feature is enabled.

The SMTP server and Device Email address can be set up using the Embedded Web Server or the device Control

Panel Connectivity option.

For details about configuring Fax Forwarding, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

To forward a fax to an email address:

1. At the printer control panel, press the HHoommee button.

2. Log in as Admin.

Note: For information on logging in as a system administrator, refer to the System Administrator Guide at

www.xerox.com/office/VLC71XXdocs.

3. Touch DDeevviiccee >> AAppppss >> FFaaxx.

4. Touch FFaaxx FFoorrwwaarrddiinngg >> FFaaxx FFoorrwwaarrddiinngg.

5. Select OOffff, RReecceeiivvee OOnnllyy, SSeenndd OOnnllyy, or SSeenndd && RReecceeiivvee.

6. Touch AAdddd EEmmaaiill. To enter an email address, use the touch screen keypad, or select a contact from the Address

Book.

7. To add a subject line, touch SSuubbjjeecctt, enter your subject line text, then touch OOKK.

8. To add a filename for attachments, touch AAttttaacchhmmeenntt, then enter a filename.

9. To change the file format for attachments, touch the current format extension, then select a new format.

Note: The default file format is ..ppddff.

10. To save the settings, touch OOKK.

11. For the new settings to take effect, press the HHoommee button. At the prompt, touch RReessttaarrtt NNooww.

Printing a Secure Fax

When the Fax Secure Receive option is enabled, all faxes that the device receives are held in the Jobs list until you

enter a passcode. After you enter the passcode, the faxes are released and printed.

Note: Before you can receive a Secure Fax, ensure that the Secure Fax Receive feature is enabled. For details,

refer to the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

To print a secure fax:

1. At the printer control panel, press the HHoommee button, then touch JJoobbss.

2. Touch PPeerrssoonnaall && SSeeccuurree JJoobbss.

3. Touch your assigned private folder.

4. Enter your passcode, then touch OOKK.

5. Select a job to print, or touch PPrriinntt AAllll.

6. To return to the Home screen, press the HHoommee button.

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Sending a Fax Manually

You can use the Manual Send feature to enable the fax modem speaker temporarily. This feature is helpful to dial

international numbers, or to use phone systems that require you to wait for a specific audio tone.

To send a fax manually:

1. At the printer control panel, press the HHoommee button, then touch FFaaxx.

2. Adjust the fax settings as needed.

3. Touch MMaannuuaall SSeenndd.

Note: To display the menu without entering a fax number, at the top of the screen, touch FFaaxx.

4. Touch DDiiaall, then enter a fax number using the touch screen keypad.

5. To send the fax, touch SSccaann.

6. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Fax App, touch DDoonnee.

• To scan another page, load a new original document on the document glass, then touch AAdddd PPaaggee.

• To delete the scan and return to the Fax App, touch CCaanncceell, then touch DDeelleettee.

Note: If you are scanning a document from the duplex automatic document feeder, a prompt does not

appear.

7. To return to the Home screen, press the HHoommee button.

Polling a Remote Fax Machine

Fax Polling allows the printer to retrieve a fax stored on another fax machine that supports fax polling.

Note: This feature is hidden from view when the Fax App is installed, for more information refer to

Customize and Personalize.

To poll a remote fax machine:

1. At the printer control panel, press the HHoommee button, then touch FFaaxx.

2. Touch PPoolllliinngg.

Note: To display the menu without entering a fax number, at the top of the screen, touch FFaaxx.

3. Enter the fax number of the fax machine that you want to poll.

• To enter a fax number manually, touch EEnntteerr FFaaxx NNuummbbeerr.

• To add a number from the fax address book, touch the AAddddrreessss BBooookk icon.

4. To initiate the polling process, touch RReettrriieevvee.

5. To return to the Home screen, press the HHoommee button.

Sending a Fax From Your Computer

You can send a fax to the printer from an application on your computer.

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Sending a Fax from Windows Applications

You can use the print driver to send a fax from Windows applications.

You can use the fax window to enter recipients, create a cover page with notes, and set options. You can send a

confirmation sheet, set the send speed, resolution, send time, and dialing options.

To send a fax from Windows applications:

1. With the desired document or image open in your application, open the Print dialog box. For most software

applications, click FFiillee >> PPrriinntt or press CCTTRRLL++PP.

2. Select the required printer. To open the print driver dialog box, click PPrriinntteerr PPrrooppeerrttiieess.

3. On the PPrriinnttiinngg OOppttiioonnss tab, from the Job Type list, select FFaaxx.

4. In the Fax window, click the RReecciippiieennttss tab.

5. To add recipients manually:

a. Click the AAdddd RReecciippiieenntt icon.

b. Type the recipient name and fax number, then add other information as required.

c. Click OOKK.

d. To add more recipients, repeat this procedure.

6. To add existing contacts from a phonebook:

a. Click the AAdddd FFrroomm PPhhoonneebbooookk icon.

b. Select the required phonebook from the list.

c. Select names from the list, or search for a contact using the search bar.

d. To add the selected contacts to the Fax Recipients list, click the DDoowwnn AArrrrooww.

e. Click OOKK.

f. To add more recipients, repeat this procedure.

7. To include a cover sheet, click the CCoovveerr SShheeeett tab. From the Cover Sheet Options list, select PPrriinntt aa CCoovveerr

SShheeeett. Enter the details as needed, then click OOKK.

8. On the Options tab, select the required options, then click OOKK.

9. To save your settings and return to the main print dialog page, click OOKK.

10. Click PPrriinntt. In the Fax Confirmation window, click OOKK.

Sending a Fax from Macintosh Applications

You can use the fax driver to send a fax from many Macintosh applications. To install the fax driver, refer to

Installing the Software.

To send a fax from Macintosh applications:

1. With the desired document or image open in your application, open the Print dialog box. For most software

applications, click FFiillee >> PPrriinntt or press CCMMDD++PP.

2. Select the required printer.

3. To access the fax driver settings, click PPrreevviieeww, select XXeerrooxx FFeeaattuurreess, then from Job Type list, select FFaaxx.

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4. To add a recipient, in the Fax window, click the RReecciippiieennttss tab, then click the AAdddd RReecciippiieenntt icon.

5. Type the recipient name and fax number, add other information as needed, then click OOKK.

6. To add more recipients, repeat this procedure.

7. To include a cover sheet, click the CCoovveerr SShheeeett tab.

8. From the Cover Sheet list, select PPrriinntt aa CCoovveerr SShheeeett, then enter the details as needed.

9. On the Options tab, select the required options. To save your settings and return to the main print dialog

window, click OOKK.

10. To send the fax, click PPrriinntt.

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Server Fax

For information on previewing and building jobs, refer to Previewing and Building Jobs.

SERVER FAX OVERVIEW

Server Fax allows you to send a fax over a network to a fax server. The fax server

sends the fax to a fax machine over a phone line.

Before you can send a server fax, configure a fax filing repository or filing location. The fax server retrieves the

documents from the filing location, then transmits the files over the telephone network. You can print a

confirmation report.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model,

configuration, operating system, or print driver type.

For details, refer to the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

You can adjust settings for individual server fax jobs, save settings as Presets for future jobs, and customize server

fax features. Some features are hidden from view when the app is installed. To view all available features and to

find out more about customizing the Server Fax App, refer to Customize and Personalize.

For information about all the app features and available settings, refer to Apps Features.

SENDING A SERVER FAX

To send a server fax:

1. At the printer control panel, press the HHoommee button.

2. To clear previous app settings, touch RReesseett.

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3. Load your original documents.

• Use the document glass for single pages or paper that cannot be fed using the duplex automatic document

feeder. Lift the document feeder, then place the original document face down in the upper-left corner of

the document glass.

• For single, multiple, or 2-sided pages, use the duplex automatic document feeder. Remove any staples and

paper clips from the pages. Insert the original documents face up in the document feeder, with the top of

the page entering the feeder first. Adjust the paper guides so that they fit against the documents.

4. Touch SSeerrvveerr FFaaxx.

5. Enter recipients:

• To enter a recipient fax number, use the touch screen keypad, then touch EEnntteerr.

Note: To insert a pause as needed, touch the SSppeecciiaall CChhaarraacctteerrss icon, then touch DDiiaall PPaauussee. To enter

longer pauses, touch DDiiaall PPaauussee multiple times.

• To select a contact or group from the Address Book, touch the AAddddrreessss BBooookk icon. Touch FFaavvoorriitteess or

CCoonnttaaccttss, then select a recipient.

For details about using the Address Book and managing and creating Favorites, refer to Address Book.

6. If scanning from 2-sided original documents, touch 22--SSiiddeedd SSccaannnniinngg, then select an option.

7. Adjust server fax settings as needed.

For details about available features, refer to Apps Features.

8. Touch SSeenndd.

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9. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Server Fax App, touch DDoonnee.

• To scan another page, load a new original document on the document glass, then touch AAdddd PPaaggee.

• To delete the scan and return to the Server Fax App, touch CCaanncceell, then touch DDeelleettee.

Note: If you are scanning a document from the automatic document feeder, a prompt does not appear.

10. To return to the Home screen, press the HHoommee button.

SENDING A DELAYED SERVER FAX

You can set a time in the future for the printer to send your server fax job. You can delay the send of your server fax

job for up to 24 hours.

Note: Delaying the send of your server fax job is not possible if the transfer protocol is SMTP.

Note: Before you use this feature, ensure that the printer is set to the current time. For details, refer to the

System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

To specify the time to send your server fax:

1. At the printer control panel, press the HHoommee button.

2. Touch SSeerrvveerr FFaaxx.

3. To add a recipient fax number, use the touch screen keypad. To add a contact from the Address Book, touch the

AAddddrreessss BBooookk icon.

4. Load original documents into the printer, then adjust the settings as needed. For details, refer to Sending a

Server Fax.

5. Touch DDeellaayy SSeenndd.

6. Touch SSppeecciiffiicc TTiimmee. Set the numbers to the correct time, then touch OOKK.

7. Touch SSeenndd. The server fax is scanned, saved, then sent at the time that you specified.

8. If you are scanning from the document glass, when prompted, do one of the following:

• To complete the job and return to the Server Fax App, touch DDoonnee.

• To scan another page, load a new original document on the document glass, then touch AAdddd PPaaggee.

• To delete the scan and return to the Server Fax App, touch CCaanncceell, then touch DDeelleettee.

Note: If you are scanning a document from the duplex automatic document feeder, a prompt does not

appear.

9. To return to the Home screen, press the HHoommee button.

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USB

USB OVERVIEW

Use the Print from USB feature to print jobs already stored on a USB drive. Jobs in a print-

ready format, such as PDF, TIFF, or JPEG, can be printed.

To create a print-ready file, select the Print to File option when you print your documents from programs such as

Microsoft Word. From advanced publishing programs, there may be several methods to create print-ready files.

PRINTING FROM A USB FLASH DRIVE

You can print a file stored on a USB Flash drive. The USB port is on the front of the printer.

• If the device is in Power Saver mode, before proceeding with the Print job, to wake the device, press the PPoowweerr//

WWaakkee button.

• Only USB Flash drives formatted to the typical FAT32 file system are supported.

1. Insert the USB Flash drive into the USB memory port on the printer.

2. At the USB Drive has been detected screen, touch PPrriinntt ffrroomm UUSSBB.

Note: If this feature does not appear, enable the feature or contact the system administrator. For more

information, see the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

3. Add files using the Browse USB screen.

• To print a group of print-ready files, for the USB drive or folder, touch the SSeelleecctt AAllll icon. Verify that your

files are selected.

• To print a specific file, browse to that file, then touch the file name or icon.

4. Touch OOKK.

5. Confirm that the required files are listed.

• To select more files, touch AAdddd DDooccuummeennttss, then touch OOKK.

• To remove a file name from the list, touch the file name, then touch RReemmoovvee.

6. Select the paper supply, quantity, output color, and 2-sided printing options.

7. Touch PPrriinntt.

8. When you are finished, remove the USB Flash drive.

PRINTING FROM A USB FLASH DRIVE ALREADY INSERTED IN THE PRINTER

1. If the USB Flash drive is already in the USB memory port, press the HHoommee button.

2. Touch PPrriinntt ffrroomm UUSSBB.

Note: If this feature does not appear, enable the feature or contact the system administrator. For more

information, see the System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

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3. Add files using the Browse USB screen.

• To print a group of print-ready files, for the USB drive or folder, touch the SSeelleecctt AAllll icon. Verify that your

files are selected.

• To print a specific file, browse to that file, then touch the file name or icon.

4. Touch OOKK.

5. Confirm that the desired documents appear. If the documents do not appear, touch AAdddd DDooccuummeennttss, select

additional documents, then touch OOKK.

6. Select the paper supply, quantity, output color, and 2-sided printing options.

7. Touch PPrriinntt.

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@PrintByXerox

@PRINTBYXEROX OVERVIEW

You can use the Xerox

@PrintByXerox App to print email attachments and documents sent

to your printer from mobile devices.

When your Xerox device is connected to the Internet, the @PrintByXerox App works with the

Xerox

Workplace Cloud for simple email-based printing.

Note: The @PrintByXerox App and Xerox

Workplace Cloud software require specific licenses, configuration

settings, and minimum system specifications. For details, refer to the Xerox

@PrintByXerox App Quick Start

Guide available at www.xerox.com/XeroxAppGallery.

PRINTING WITH THE @PRINTBYXEROX APP

1. Send an email with an attachment containing a supported file type to [email protected].

First-time users receive a response email with a user ID and password.

2. At the Xerox device control panel, press the HHoommee button.

3. Touch @@PPrriinnttBByyXXeerrooxx.

4. Enter your email address, then touch SSaavvee.

5. On the Enter password screen, use the onscreen keyboard to enter your password, then touch SSaavvee.

6. Select the documents that you want to print.

7. Touch PPrriinntt SSeettttiinnggss, then touch OOKK.

8. Touch PPrriinntt.

• The Submitting Jobs to Print message and conversion state appears.

• When the documents begin to print, a green check mark appears.

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Xerox

Connect for XMPie

XEROX

CONNECT FOR XMPIE APP OVERVIEW

The Xerox

Connect for XMPie app, provides instant access to 50 or more templates. With

one touch, you can create personalized content from your printer.

Use the Xerox

Connect for XMPie app for free access to templates, with the ability to

personalize them for immediate printing.

To configure the Connect for XMPie app on your printer, contact your system administrator or refer to www.xerox.

com/XeroxAppGallery.

You can use the Xerox

App Gallery to browse and install the Connect for XMPie app on your device control panel.

For more information, refer to Installing or Updating an App from the Xerox

App Gallery.

To use the Connect for XMPie app from the Home screen, touch CCoonnnneecctt ffoorr XXMMPPiiee. The main screen displays

Featured Products and Product Categories. You can browse the categories for the products that you want to create.

Follow the instructions on screen to create a job with customized fields. You can preview and print as needed. For

more information on XMPie, go to www.support.xerox.com and in the Search box, type XMPie.

If Authentication or Accounting is enabled on your device, to access features, enter your login details. For details

about Personalization for logged-in users, refer to Customize and Personalize.

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Connect for DocuShare

XEROX

CONNECT FOR DOCUSHARE

GO APP OVERVIEW

The Connect for DocuShare

Go App can connect Xerox

ConnectKey

Technology-enabled

multifunction printers to their DocuShare

Go account directly and securely.

The Connect for DocuShare

Go App helps to find files or folders and allows you to print or

scan documents in a few clicks.

Utilizing the Image Capture Recognition (ICR), or Optical Character Recognition (OCR) features of DocuShare

Go,

you can tag scanned documents with key metadata, and recognize handwritten text automatically.

You can print documents from any location where the Connect for DocuShare

Go app is installed. This app makes

printing secure, and on-demand. This app also helps you to print only what is needed, to avoid sensitive documents

being left on output trays.

The supported file formats for the Connect for DocuShare

Go App are:

• For print: Microsoft

Office, PDF, Apache

™

, OpenOffice

™

, TIFF, JPEG, PNG, GIF, TXT, RTF, EML, XPS, PS, and PCL

• For scan: PDF, PDF/A, XPS, TIFF, JPEG, DOCX, XLSX, PPTX.

To configure the Connect for DocuShare

Go app on your printer, contact your system administrator or refer to

www.xerox.com/XeroxAppGallery.

You can use the Xerox

App Gallery to browse and install the Connect for DocuShare

Go app on your device

control panel. For more information, refer to Installing or Updating an App from the Xerox

App Gallery.

If Authentication or Accounting is enabled on your device, to access features, enter your login details. If

Personalization is enabled for logged-in users, you can personalize your Home screen, personalize your default app,

create personalized 1–Touch Apps, and more. For more information, refer to Customize and Personalize.

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Printing

This chapter contains:

Printing Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Selecting Printing Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Print Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Printing Features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Using Custom Paper Sizes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 155

Printing Overview

Before you print, ensure that your computer and the printer are plugged in, powered on, and connected to an active

network. Ensure that you have the correct print driver software installed on your computer. For details, refer to

Installing the Software.

• Not all options described are supported on all printers. Some options apply only to a specific printer model,

configuration, operating system, print driver type.

• The Windows PostScript print driver and the Macintosh print driver provide the widest range of features.

To send a job to the printer:

1. Select the appropriate paper.

2. Load paper in the appropriate tray. At the printer control panel, specify the paper size, color, and type.

3. Access the print settings in your software application. For most software applications, press CCTTRRLL++PP for

Windows, or CCMMDD++PP for Macintosh.

4. Select your printer.

5. To access the print driver settings, for Windows, select PPrriinntteerr PPrrooppeerrttiieess, PPrriinntt OOppttiioonnss, or PPrreeffeerreenncceess. For

Macintosh, select XXeerrooxx FFeeaattuurreess. The title of the button can vary depending on your application.

6. Modify the print driver settings as necessary, then click OOKK.

7. To send the job to the printer, click PPrriinntt.

NNoottee:: To print a file stored on a USB Flash drive, refer to Printing from a USB Flash Drive.

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Selecting Printing Options

Printing options, also called print driver software options, are specified as Printing preferences in Windows and

Xerox

Features in Macintosh. Printing options include settings for 2-sided printing, page layout, and print quality.

Printing options that are set from Printing preferences within the Devices and Printers window become the default

setting. Printing options that are set from within the software application are temporary. The application and the

computer do not save the settings after the application is closed.

PRINT DRIVER HELP

Xerox

print driver software Help information is available from the Printing Preferences window. To see the help,

click the HHeellpp ((??)) button in the bottom-left corner of the Printing Preferences window.

Information about Printing Preferences appears in the Help window. From there, you can select by topic, or use the

search field to find the information or function you need.

WINDOWS PRINTING OPTIONS

Setting Default Printing Options for Windows

When you print from any software application, the printer uses the print job settings specified in the Printing

Preferences window. You can specify your most common printing options and save them so that you do not have to

change them every time you print.

For example, if you want to print on both sides of the paper for most jobs, specify 2-sided printing in Printing

Preferences.

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1. Navigate to the list of printers on your computer:

• For Windows Server 2008 and later, click SSttaarrtt >> SSeettttiinnggss >> PPrriinntteerrss.

• For Windows 7, click SSttaarrtt >> DDeevviicceess aanndd PPrriinntteerrss.

• For Windows 8, click SSttaarrtt >> CCoonnttrrooll PPaanneell >> DDeevviicceess aanndd PPrriinntteerrss.

• For Windows 10, click SSttaarrtt >> SSeettttiinnggss >> DDeevviicceess >> PPrriinntteerrss && ssccaannnneerrss. Scroll down in the window, then

under Related settings, click DDeevviicceess aanndd pprriinntteerrss.

Note: If you are using a custom Start Menu application, it can change the navigation path to your list of

printers.

2. For your printer, select PPrriinnttiinngg pprreeffeerreenncceess:

• For Windows Server 2008 or later, Windows 7, or Windows 8, right-click the icon for your printer, then click

PPrriinnttiinngg pprreeffeerreenncceess.

• For Windows 10, click the icon for your printer, then click MMaannaaggee >> PPrriinnttiinngg pprreeffeerreenncceess.

3. In the Printing Preferences window, click a tab, then select the options. To save the settings, click OOKK.

Note: For more information about Windows print driver options, click the HHeellpp button (??) in the Printing

Preferences window.

Selecting Printing Options for an Individual Job for Windows

To use special printing options for a particular job, you can change the Printing Preferences before sending the job

to the printer.

1. With the document open in your software application, access the print settings. For most software applications,

click FFiillee >> PPrriinntt or press CCTTRRLL++PP.

2. Select your printer and click the PPrrooppeerrttiieess or PPrreeffeerreenncceess button to open the Printing Preferences window.

The title of the button can vary depending on your application.

3. Click a tab in the Printing Preferences window, then make selections.

4. To save and close the Printing Preferences window, click OOKK.

5. To send the job to the printer, click PPrriinntt.

Selecting Finishing Options for Windows

If your printer has a finisher installed, you can select finishing options in the Properties window of the print driver.

Finishing options allow you to select how your document is delivered. For example, you can select hole-punching,

stapling, folding, or printing in a booklet format.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model,

configuration, operating system, or print driver type.

To select finishing options in the PostScript and PCL print drivers:

1. In the print driver, click the PPrriinnttiinngg OOppttiioonnss tab.

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2. To select a finishing option, for Finishing, click the arrow.

Note: The print driver displays stapling positions for paper fed on the long edge. If paper feeds on the short

edge instead of the long edge, the finisher can insert the staple in the wrong location.

3. To select the output tray, for Output Destination, click the arrow, then select an option.

• AAuuttoommaattiicc: Use this option to have the printer determine the output destination based on the number of

sets and the stapling option selected. The printer sends multiple sets or stapled sets to the finisher output

tray.

• CCeenntteerr TTrraayy: Use this option to select the output tray in the center of the printer.

• CCeenntteerr TToopp TTrraayy: Use this option to select the upper output tray in the center of the printer.

• CCeenntteerr BBoottttoomm TTrraayy: Use this option to select the lower output tray in the center of the printer.

• FFiinniisshheerr TTrraayy: Use this option to select the output tray on the right side of the Office Finisher or the Office

Finisher with Booklet Maker.

4. To send the job to the printer, click OOKK, then click PPrriinntt.

Selecting Printing Defaults in Windows for a Shared Network Printer

1. Navigate to the list of printers on your computer:

• For Windows Server 2008 and later, click SSttaarrtt >> SSeettttiinnggss >> PPrriinntteerrss.

• For Windows 7, click SSttaarrtt >> DDeevviicceess aanndd PPrriinntteerrss.

• For Windows 8, click SSttaarrtt >> CCoonnttrrooll PPaanneell >> DDeevviicceess aanndd PPrriinntteerrss.

• For Windows 10, click the Windows SSttaarrtt >> SSeettttiinnggss >> DDeevviicceess >> PPrriinntteerrss && SSccaannnneerrss. Scroll down in the

window, then under Related settings, click DDeevviicceess aanndd pprriinntteerrss.

Note: If the Control Panel icon does not appear on the desktop, right-click the desktop, then select

PPeerrssoonnaalliizzee >> CCoonnttrrooll PPaanneell HHoommee >> DDeevviicceess aanndd PPrriinntteerrss.

2. For your printer, select PPrriinntteerr pprrooppeerrttiieess:

• For Windows Server 2008 or later, Windows 7, or Windows 8, right-click the icon for your printer, then click

PPrriinntteerr pprrooppeerrttiieess.

• For Windows 10, click the icon for your printer, then click MMaannaaggee >> PPrriinntteerr pprrooppeerrttiieess.

3. In the printer Properties dialog box, click the AAddvvaanncceedd tab.

4. On the Advanced tab, click PPrriinnttiinngg DDeeffaauullttss.

5. Make your selections on the print driver tabs as needed, then click AAppppllyy.

6. To save the settings, click OOKK.

Saving a Set of Commonly Used Printing Options for Windows

You can define and save a set of options, so that you can apply them to future print jobs. In Xerox

App Gallery,

you can save an app as default, so you can have app-by-app default settings for printing.

To save a set of printing options:

1. With the document open in your application, click FFiillee >> PPrriinntt.

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2. To open the Printing Preferences window, select your printer, then click PPrrooppeerrttiieess or PPrreeffeerreenncceess.

3. In the Printing Properties window, click the tabs, then select the required settings.

4. In the Printing Properties window, click SSaavveedd SSeettttiinnggss or PPrreesseettss, then click SSaavvee AAss.

5. Type a name for the saved setting or preset, then choose preset options, if available:

a. Choose an icon for the preset.

b. To enable the preset as 1–Touch, select 11––TToouucchh PPrreesseett.

c. To share the preset in all print drivers, select SShhooww tthhiiss PPrreesseett iinn AAllll DDrriivveerrss.

6. Click OOKK.

7. To print with these settings:

a. From the Saved Settings or Presets list, select the name of the preset.

b. For a 1–Touch preset, click 11––TToouucchh, then click the required 1–Touch preset.

MACINTOSH PRINTING OPTIONS

Selecting Printing Options for Macintosh

To use specific printing options, change the settings before sending the job to the printer.

1. With the document open in your application, click FFiillee >> PPrriinntt.

2. Select your printer.

3. In the Print Options menu, select XXeerrooxx FFeeaattuurreess.

Note: To see all printing options, click SShhooww DDeettaaiillss.

4. Select any other required printing options from the lists.

5. To send the job to the printer, click PPrriinntt.

Selecting Finishing Options for Macintosh

If your printer has a finisher installed, select finishing options in the Xerox

Features of the print driver.

To select finishing options in the Macintosh print driver:

1. Open the Print dialog box, then click SShhooww DDeettaaiillss. Click the application menu for your current application,

then select XXeerrooxx FFeeaattuurreess.

2. To select stapling options, for Finishing, click the arrow, then select an option.

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3. To select the output tray, for Output Destination, click the arrow, then select an option.

• AAuuttoommaattiicc: Use this option to have the printer determine the output destination based on the number of

sets and the stapling option selected. The printer sends multiple sets or stapled sets to the finisher output

tray.

• CCeenntteerr TTrraayy: Use this option to select the output tray in the center of the printer.

• CCeenntteerr TToopp TTrraayy: Use this option to select the upper output tray in the center of the printer.

• CCeenntteerr BBoottttoomm TTrraayy: Use this option to select the lower output tray in the center of the printer.

• FFiinniisshheerr TTrraayy: Use this option to select the output tray on the right side of the Office Finisher or the Office

Finisher with Booklet Maker.

4. To send the job to the printer, click PPrriinntt.

Saving a Set of Commonly Used Printing Options for Macintosh

You can define and save a set of options, so that you can apply them to future print jobs.

To save a set of printing options:

1. With the document open in your application, click FFiillee >> PPrriinntt.

2. Select your printer from the Printers list.

3. Select the required printing options from the lists in the Print dialog box.

Note: To see all printing options, click SShhooww DDeettaaiillss.

4. Click PPrreesseettss >> SSaavvee CCuurrrreenntt SSeettttiinnggss aass PPrreesseett.

5. Type a name for the printing options. To save the set of options in the Presets list, click OOKK.

6. To print using these options, select the name from the Presets list.

UNIX, LINUX, AND AS/400 PRINTING

The Xerox

Print Driver package provides tools for you to manage printers connected in UNIX and Linux

environments.

To provide printer spooling and network print server functionality, UNIX-based printing uses LPD/LPR port 515 or lp

to port 9100. Xerox printers can communicate using either protocol.

Xerox

Printer Manager

Xerox

Printer Manager is an application that allows you to manage and print to multiple printers in UNIX and

Linux environments.

Xerox

Printer Manager allows you to:

• Configure and check the status of network connected printers.

• Set up a printer on your network, and monitor the operation of the printer once installed.

• Perform maintenance checks, and view supplies status at any time.

• Provide a common look and feel across the many different suppliers of UNIX and Linux operating systems.

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Installing Xerox

Printer Manager

Before you begin, ensure that you have root or superuser privileges to install Xerox

Printer Manager.

To install Xerox

Printer Manager:

1. Download the appropriate package for your operating system. To locate print drivers for your printer, go to

www.xerox.com/office/VLC71XXdrivers.

2. On the print driver website, navigate to your printer model.

3. For your printer model, click DDrriivveerrss && DDoowwnnllooaaddss.

4. From the Operating System menu, select your operating system.

5. To identify the print driver for your printer model, review the list of available print drivers.

Note: For additional information on each driver, click DDeessccrriippttiioonn.

6. To select the print driver for your printer model and operating system, click the print driver name.

7. To begin the download, read the End User License Agreement, then click AAcccceepptt.

The file automatically downloads to the default location for your computer file downloads.

8. To install the Xerox

Print Driver package:

a. Open the package with your OS package manager.

b. To install using a command-line utility, change to the directory where you downloaded the file. To run the

installer, type the appropriate command-line utility for your operating system. For example:

• RReedd HHaatt: rpm -U <filename>.rpm

• DDeebbiiaann--bbaasseedd LLiinnuuxx: dpkg -i <filename>.deb

• AAIIXX: rpm -U <filename>.rpm

• HHPPUUXX: <filename>.depot.gz

• SSoollaarriiss: pkgadd -d <filename>.pkg

Note: Most installations create a Xerox directory in /opt/Xerox/prtsys. For additional information about

utilities included in the OS package manager, refer to the manual included with the package. For example,

man xeroxprtmgr.

Launching Xerox

Printer Manager

To launch Xerox

Printer Manager, do one of the following tasks.

• For UNIX, log in as root. From a terminal window, type xosdprtmgr, then press EEnntteerr or RReettuurrnn.

• For Linux, type sudo xeroxprtmgr, then press EEnntteerr or RReettuurrnn.

Printing with xeroxprint

Xerox has its own print command. You can use the following command:

xxeerrooxxpprriinntt --dd<<SSoommee__QQuueeuuee >> --oo[[OOppttiioonnss]] <<SSoommeeffiillee

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Printing from a Linux Workstation

To print from a Linux workstation, install either a Xerox

print driver for Linux or a CUPS (Common UNIX Printing

System) print driver. You do not need both drivers.

Xerox recommends that you install one of the full-featured custom print drivers for Linux. To locate drivers for your

printer, go to www.xerox.com/drivers.

If you use CUPS, ensure that CUPS is installed and running on your workstation. For instructions to install and build

CUPS, refer to Easy Software Products in the CUPS Software Administrators Manual. For complete information on

CUPS printing capabilities, refer to the CUPS Software Users Manual available from www.cups.org/documentation.

php.

Installing the PPD File on the Workstation

1. On the Xerox Support website, from the Drivers and Downloads page, download the Xerox

PPD for CUPS

(Common UNIX Printing System).

2. Copy the PPD file to the CUPS ppd/Xerox folder on your workstation. If you are unsure of the folder location,

use the FFiinndd command to find the folder.

3. Follow the instructions that are included with the PPD file.

Adding the Printer

1. Verify that the CUPS (Common UNIX Printing System) daemon is running.

2. Open a Web browser, type http://localhost:631/admin, then press EEnntteerr or RReettuurrnn.

3. For User ID, type root. For password, type the root password.

4. Click AAdddd PPrriinntteerr, then follow the onscreen prompts to add the printer to the CUPS printer list.

Printing with CUPS (Common UNIX Printing System)

CUPS supports the use of both the System V (lp) and Berkeley (lpr) printing commands.

1. To print to a specific printer in System V, type lp -dprinter filename, then press EEnntteerr.

2. To print to a specific printer in Berkeley, type lpr -Pprinter filename, then press EEnntteerr.

AS/400

Xerox provides Work Station Customization Object (WSCO) files to support IBM i V6R1 or later. A Work Station

Customization Object is a lookup table that the host print transform (HPT) uses to translate AS/400 commands to

the equivalent PCL code that is specific to a particular printer. A WSCO file can modify many print features,

including: paper input tray, 2-sided printing, characters per inch, lines per inch, orientation, fonts, and margins.

The XTOOLS library provides a source WSCO file for each supported Xerox

printer or device. The library and

installation instructions are available from www.support.xerox.com.

To install the XTOOLS library, select the downloadable files for the IBM AS/400 operating system, unzip the

downloaded XTOOLSxxxx.zip file, then follow the instructions to install the library. Download and install the

library only once.

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• The host print transform works only on AFPDS and SCS files. To use the WSCO for printing, convert IPDS-

formatted printer files to AFPDS files.

• Administrator credentials with IOSYSCFG permissions are required to create a device description or a remote

queue.

• For details on AS/400, refer to the IBM AS/400 Printing V, (Red Book), available on the IBM website.

MOBILE PRINTING OPTIONS

This printer can print from iOS and Android mobile devices.

Printing with Wi-Fi Direct

You can connect to your printer from a Wi-Fi mobile device, such as a tablet, computer, or smartphone, using Wi-Fi

Direct.

For details on using Wi-Fi Direct, refer to the documentation provided with your mobile device.

Note: Depending on which mobile device you are using, the printing procedure varies.

Printing with AirPrint

You can print directly from your iPhone, iPad, iPod touch, or Mac using AirPrint

. To enable AirPrint

for your printer,

refer to Configuring AirPrint. To use AirPrint

, ensure that your mobile device is connected to the same wireless

network as the printer.

To print with AirPrint

1. Open the email, photograph, website page, or document that you want to print.

2. Tap the AAccttiioonn icon.

3. Tap PPrriinntt.

4. Select your printer, then set the printer options.

5. Tap PPrriinntt.

Printing from a MOPRIA-Enabled Mobile Device

MOPRIA

™

is a software feature that enables users to print from mobile devices without requiring a print driver. You

can use MOPRIA

™

to print from your mobile device to MOPRIA

™

-enabled printers.

• MOPRIA

™

and all of its required protocols are enabled by default.

• Ensure that you have the latest version of the MOPRIA

™

Print Service installed on your mobile device. You can

obtain a free download from the Google Play Store.

• Wireless devices must join the same wireless network as the printer.

• The name and location of your printer appears in a list of MOPRIA

™

-enabled printers on connected devices.

To print using MOPRIA

™

, follow the directions provided with your mobile device.

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Print Jobs

MANAGING JOBS

From the Jobs window in the Embedded Web Server, you can view a list of active and completed print jobs.

From the control panel Jobs menu, you can view lists of active jobs, secure jobs, or completed jobs. You can pause,

delete, print, or view job progress or job details for a selected job. When you send a secure print job, the job is held

until you release it by typing a passcode at the control panel. For more information, see Printing Special Job Types.

PRINTING SPECIAL JOB TYPES

Special job types allow you to send a print job from your computer, then print it from the printer control panel. To

select special job types from the print driver, select PPrriinnttiinngg OOppttiioonnss >> JJoobb TTyyppee.

Saved Jobs

Saved Jobs are documents sent to the printer and, unless deleted, are stored there for future use. Any user can print

or delete a Saved Job.

To print a Saved Job, refer to Printing a Saved Job.

Printing a Saved Job

1. In your software application, access the print settings. For most software applications, press CCTTRRLL++PP for

Windows or CCMMDD++PP for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button can vary.

• For Macintosh, in the Print window, click PPrriinntt OOppttiioonnss, then select XXeerrooxx FFeeaattuurreess.

3. For Job Type, select SSaavveedd JJoobb.

4. Type a job name or select a name from the list, then click OOKK.

5. Select any other required printing options.

• For Windows, click OOKK, then click PPrriinntt.

• For Macintosh, click PPrriinntt.

Releasing a Saved Job

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss.

3. To view Saved Jobs, touch SSaavveedd JJoobbss.

4. To print a Saved Job, touch the job name, enter the quantity, then touch OOKK.

5. To delete the document after printing, for that job, touch the TTrraasshh icon, then at the prompt, touch DDeelleettee.

6. To return to the Home screen, press the HHoommee button.

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Secure Print

Use Secure Print to print sensitive or confidential information. After you send the job, it is held at the printer until

you enter your passcode at the printer control panel.

To print a Secure Print job, refer to Printing a Secure Print Job.

Printing a Secure Print Job

1. In your software application, access the print settings. For most software applications, press CCTTRRLL++PP for

Windows or CCMMDD++PP for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

• For Macintosh, in the Print window, click PPrreevviieeww, then select XXeerrooxx FFeeaattuurreess.

3. For Job Type, select SSeeccuurree PPrriinntt.

4. Type the passcode, confirm the passcode, then click OOKK.

5. Select any other required printing options.

• For Windows, click OOKK, then click PPrriinntt.

• For Macintosh, click PPrriinntt.

Releasing a Secure Print job

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss.

3. To view Secure Print jobs, touch PPeerrssoonnaall && SSeeccuurree JJoobbss.

4. Touch your folder.

5. Enter the passcode number, then touch OOKK.

6. Select an option:

• To print a Secure Print job, touch the job.

• To print all the jobs in the folder, touch PPrriinntt AAllll.

• To delete a Secure Print job, touch the TTrraasshh icon. At the prompt, touch DDeelleettee.

• To delete all the jobs in the folder, touch DDeelleettee AAllll.

Note: After a Secure Print job is printed, it is deleted automatically.

7. To return to the Home screen, press the HHoommee button.

Printing a Personal Print Job

1. In your software application, access the print settings. For most software applications, click FFiillee >> PPrriinntt or for

Windows, press CCTTRRLL++PP.

2. Select your printer, then click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

3. For Job Type, select PPeerrssoonnaall PPrriinntt.

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4. Select any other required printing options, then click OOKK.

5. To send the job to the printer, click PPrriinntt.

Printing Using Personal Print

1. In your software application, access the print settings. For most software applications, click FFiillee or for Windows,

press CCTTRRLL++PP.

2. Select your printer, then click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

3. For Job Type, select PPeerrssoonnaall PPrriinntt.

4. Select any other required printing options, then click OOKK.

5. To send the job to the printer, click PPrriinntt.

Releasing a Personal Print Job

1. At the printer control panel, press the HHoommee button.

2. Touch JJoobbss.

3. To view Personal Print jobs, touch PPeerrssoonnaall && SSeeccuurree JJoobbss.

4. Touch your folder.

5. If prompted for a passcode, touch SSkkiipp.

Note: When your folder contains Secure Print jobs and Personal Print jobs, the passcode prompt appears.

6. Select an option.

• To print a Personal Print job, touch the job.

• To print all the jobs in the folder, touch PPrriinntt AAllll.

• To delete all the jobs in the folder, touch DDeelleettee AAllll.

7. To return to the Home screen, press the HHoommee button.

Sample Set

The Sample Set job type prints one copy of a multiple-copy print job before printing the remaining copies. After

reviewing the sample set, you can either print the remaining copies or delete them at the printer control panel.

Sample Set is a type of saved job with these features:

• A Sample Set job appears in a folder named after the user ID associated with the print job.

• A Sample Set job does not use a passcode.

• Any user can print or delete a Sample Set job.

• A Sample Set prints one copy of a job to allow you to proofread the job before printing any remaining copies.

After a Sample Set job is printed, it is deleted automatically.

To print a Sample Set, refer to Printing a Sample Set.

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Printing a Sample Set

1. In your software application, access the print settings. For most software applications, press CCTTRRLL++PP for

Windows or CCMMDD++PP for Macintosh.

2. Select your printer, then open the print driver.

• For Windows, click PPrriinntteerr PPrrooppeerrttiieess. Depending on your application, the title of the button varies.

• For Macintosh, in the Print window, click PPrreevviieeww, then select XXeerrooxx FFeeaattuurreess.

3. For Job Type, select SSaammppllee SSeett.

4. Select any other required printing options.

• For Windows, click OOKK, then click PPrriinntt.

• For Macintosh, click PPrriinntt.

Releasing a Sample Set

1. At the printer control panel, press the HHoommee button.

2. To view available jobs, touch JJoobbss.

3. Touch the Sample Set job.

Note: The Sample Set file description shows the job as Held for Future Printing, and shows the number of

remaining copies of the job.

4. Select an option.

• To print the remaining copies of the job, touch RReelleeaassee.

• To delete the remaining copies of the job, touch DDeelleettee.

5. To return to the Home screen, press the HHoommee button.

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Printing Features

SELECTING PAPER OPTIONS FOR PRINTING

There are two ways to select the paper for your print job. You can let the printer select which paper to use based on

the document size, paper type, and paper color you specify. You can also select a specific tray loaded with the

desired paper.

Scaling

Scaling reduces or enlarges the original document to match the selected output paper size.

• For Windows, the scale options are on the Printing Options tab, in the Paper field.

• For Macintosh, the scale options are in the Print window. To view more printing options, click SShhooww DDeettaaiillss.

The following scaling options are available:

• AAuuttoommaattiiccaallllyy SSccaallee scales the document to fit the selected Output Paper Size. The scaling amount appears in

the percentage box below the sample image.

• NNoo SSccaalliinngg does not change the size of the page image printed on the output paper, and 100% appears in the

percentage box. If the original size is larger than the output size, the page image is cropped. If the original size

is smaller than the output size, extra space appears around the page image.

• MMaannuuaallllyy SSccaallee scales the document by the amount entered in the percentage box below the preview image.

PRINTING ON BOTH SIDES OF THE PAPER

Printing a 2-Sided Document

If your printer supports Automatic 2-Sided Printing, the options are specified in the print driver. The print driver uses

the settings for portrait or landscape orientation from the application for printing the document.

Note: Ensure that the paper size and weight are supported. For details, refer to Supported Standard Paper

Sizes.

2-Sided Page Layout Options

You can specify the page layout for 2-sided printing, which determines how the printed pages turn. These settings

override the application page orientation settings.

• 11--SSiiddeedd PPrriinntt: This option prints on one side of the media. Use this option when printing on envelopes, labels,

or other media that cannot be printed on both sides.

• 22--SSiiddeedd PPrriinntt: This option prints the job on both sides of the paper to allow binding on the long edge of the

paper. The following illustrations show the result for documents with portrait and landscape orientation,

respectively:

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• 22--SSiiddeedd PPrriinntt,, FFlliipp oonn SShhoorrtt EEddggee: This option prints on both sides of the paper. The images print to allow

binding on the short edge of the paper. The following illustrations show the result for documents with portrait

and landscape orientations, respectively:

Note: 2-Sided Printing is part of the Earth Smart settings.

To change your default print driver settings, refer to Setting Default Printing Options for Windows.

XEROX BLACK AND WHITE

You can select printing in color or black and white.

• OOffff ((uussee DDooccuummeenntt CCoolloorr)): Use this option to print in color.

• OOnn: Use this option to print in black and white.

PRINT QUALITY

PostScript print-quality modes:

• Standard print-quality mode: 600 x 600 dpi

• Enhanced print-quality mode: 1200 x 2400 dpi

• Photo Mode: 1200 x 2400 dpi

PCL print-quality mode:

• Standard print-quality mode: 1200 x 2400 dpi

Note: Enhanced and Photo Mode are not available with the PCL driver.

IMAGE OPTIONS

Image Options controls how the printer uses color to produce your document. The Windows PostScript print driver

and the Macintosh print drivers provide the widest range of color controls and corrections on the Image Options

tab.

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Image Shift

Image Shift allows you to modify the location of the image on the page. You can shift the printed image along the

X and Y axes of each sheet of paper.

Color Correction

Color Correction matches printer colors on PostScript jobs to colors on other devices, such as your computer screen

or a printing press.

Color Correction options:

• Xerox Black and White: This option converts all color in the document to black and white, or shades of gray.

• Xerox Automatic Color: This option applies the best color correction to text, graphics, and images. Xerox

recommends this setting.

There are more Color Correction options, including Vivid RGB and Commercial.

Color Adjustments

Use Color Adjustments to adjust particular characteristics of the printed color. Characteristics include lightness,

contrast, saturation, and color cast.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model,

configuration, operating system, or driver type.

Lightness

The Lightness feature allows you to adjust the overall lightness or darkness of the text and images in your printed

job.

Contrast

You can use the Contrast feature to adjust the variation between light and dark areas of the print job.

Saturation

Saturation allows you to adjust the color strength and the amount of gray in the color.

Color Cast

Use Color Cast settings to adjust the amount of a selected color in the print job while preserving lightness.

The following options are available:

• The Cyan to Red option allows you to adjust the color balance between cyan and red. For example, when you

increase the cyan levels, the red levels decrease.

• The Magenta to Green option allows you to adjust the color balance between magenta and green. For example,

when you increase the magenta levels, the green levels decrease.

• The Yellow to Blue option allows you to adjust the color balance between yellow and blue. For example, when

you increase the yellow levels, the blue levels decrease.

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PRINTING MULTIPLE PAGES TO A SINGLE SHEET

When printing a multiple-page document, you can print more than one page on a single sheet of paper.

To print 1, 2, 4, 6, 9, or 16 pages per side, select PPaaggeess PPeerr SShheeeett on the Pages Per Sheet Page Layout tab.

• For Windows, Page Layout is on the Document Options tab.

• For Macintosh, in the Print window, Layout is on the Preview list.

To print a border around each page, select PPaaggee BBoorrddeerrss.

PRINTING BOOKLETS

With 2-sided printing, you can print a document in the form of a small booklet. You can create booklets from any

paper size that is supported for 2-sided printing.

The print driver automatically reduces each page image and prints four page images per sheet of paper, two page

images on each side. The pages are printed in the correct order so that you can fold and staple the pages to create

the booklet.

• For Windows, Booklet Layout is on the Page Layout tab. Page Layout is on the Document Options tab.

• For Macintosh, in the Print window, in Xerox Features, Booklet Layout is on the Paper/Output list.

When you print booklets using the Windows PostScript or Macintosh driver, you can specify the gutter and creep.

• GGuutttteerr: Specifies the horizontal distance in points between the page images. A point is 0.35 mm (1/72 in.).

• CCrreeeepp: Specifies how much the page images shift outward in tenths of a point. Shifting compensates for the

thickness of the folded paper, which can cause the page images to shift outward slightly when folded. You can

select a value from zero to 1 point.

Gutter

Creep

USING SPECIAL PAGES

The Special Pages options control how covers, inserts, and exception pages are added to your printed document.

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• For Windows, the Special Pages tab is on the Document Options tab.

• For Macintosh, in the Print window, in Xerox Features, Special Pages is in the Paper field for Paper/Output.

Printing Cover Pages

A cover page is the first or last page of a document. You can select paper sources for the cover pages that are

different from the source used for the body of a document. For example, you can use your company letterhead for

the first page of a document. You can also use heavyweight paper for the first and last pages of a report. You can

use any applicable paper tray as the source for printing cover pages.

Select one of these options for printing cover pages:

• NNoo CCoovveerrss: This option does not print cover pages. No cover pages are added to the document.

• FFrroonntt OOnnllyy: This option prints the first page on paper from the specified tray.

• BBaacckk OOnnllyy: This option prints the back page on paper from the specified tray.

• FFrroonntt aanndd BBaacckk:: SSaammee prints the front and back cover pages from the same tray.

• FFrroonntt aanndd BBaacckk:: DDiiffffeerreenntt prints the front and back cover pages from different trays.

After making a selection for printing the cover pages, you can select the paper for the front and back covers by size,

color, or type. You can also use blank or pre-printed paper, and you can print side one, side two, or both sides of the

cover pages.

Printing Insert Pages

You can add blank or pre-printed insert pages before page one of each document or after designated pages within

a document. Adding an insert after designated pages within a document separates sections, or acts as a marker or

placeholder. Ensure that you specify the paper to use for the insert pages.

• IInnsseerrtt OOppttiioonnss provides the options to place an insert After Page X, where X is the specified page, or Before

Page 1.

• IInnsseerrtt QQuuaannttiittyy specifies the number of pages to insert at each location.

• PPaaggeess: Specifies the page or range of pages that use the exception page characteristics. Separate individual

pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages

1, 6, 9, 10, and 11, type 11,,66,,99--1111.

• PPaappeerr: Displays the default size, color, and type of paper selected in Use Job Settings.

• JJoobb SSeettttiinngg: Displays the attributes of the paper for the remainder of the job.

Printing Exception Pages

Exception pages have different settings from the rest of the pages in the job. You can specify differences such as

page size, page type, and page color. You can also change the side of the paper on which to print as your job

requires. A print job can contain multiple exceptions.

For example, your print job contains 30 pages. You want five pages to print on only one side of a special paper, and

the remainder of the pages printed 2-sided on regular paper. You can use exception pages to print the job.

In the Add Exceptions window, you can set the characteristics of the exception pages and select the alternate

paper source:

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• PPaaggeess: Specifies the page or range of pages that use the exception page characteristics. Separate individual

pages or page ranges with commas. Specify pages within a range with a hyphen. For example, to specify pages

1, 6, 9, 10, and 11, type 1,6,9-11.

• PPaappeerr: Displays the default size, color, and type of paper selected in Use Job Settings.

• 22--SSiiddeedd PPrriinnttiinngg allows you to select 2-sided printing options. Click the DDoowwnn arrow to select an option:

– 11--SSiiddeedd PPrriinntt prints the exception pages on one side only.

– 22--SSiiddeedd PPrriinntt prints the exception pages on both sides of the paper and flips the pages on the long edge.

The job then can be bound on the long edge of the pages.

– 22--SSiiddeedd PPrriinntt,, FFlliipp oonn SShhoorrtt EEddggee prints the exception pages on both sides of the paper and flips the

pages on the short edge. The job then can be bound on the short edge of the pages.

– UUssee JJoobb SSeettttiinngg prints the job using the attributes shown in the Job Settings box.

• JJoobb SSeettttiinngg: Displays the attributes of the paper for the remainder of the job.

Note: Some combinations of 2-sided printing with certain paper types and sizes can produce unexpected

results.

PRINTING WATERMARKS FOR WINDOWS

A watermark is special-purpose text that can be printed across one or more pages. For example, you can add a word

like Copy, Draft, or Confidential as a watermark instead of stamping it on a document before distribution.

• This feature is available only on a Windows computer printing to a network printer.

• Not all options listed are supported on all printers. Some options apply only to a specific printer model,

configuration, operating system, or print driver type.

• Watermarks are not supported for some print drivers when booklet is selected or when more than one page is

printed on a sheet of paper.

To print a watermark:

1. In the print driver, click the DDooccuummeenntt OOppttiioonnss tab.

2. Click the WWaatteerrmmaarrkk tab.

3. From the Watermark menu, select the watermark. You can choose from preset watermarks, or create a

customized watermark. You can also manage watermarks from this menu.

4. Under Text, select an option:

• TTeexxtt: Enter the text in the field, then specify the font.

• TTiimmee SSttaammpp: Specify the date and time options, then specify the font.

• PPiiccttuurree: To locate the picture, click the BBrroowwssee icon.

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5. Specify the scaling angle and position of the watermark:

• Select the scaling option that specifies the size of the picture in relation to the original image. Use the

arrows to scale the image in increments of 1%.

• To define the angle of the image on the page, specify the position option or to rotate the image left or

right by increments of 1, use the arrows.

• To define the location of the image on the page, specify the position option, or to move the image in each

direction in increments of 1, use the arrows.

6. Under Layering, select how to print the watermark:

• PPrriinntt iinn BBaacckkggrroouunndd: This option prints the watermark behind the text and graphics in the document.

• BBlleenndd: This option combines the watermark with the text and graphics in the document. A blended

watermark is translucent, so you can see both the watermark and the document content.

• PPrriinntt iinn FFoorreeggrroouunndd: This option prints the watermark over the text and graphics in the document.

7. Click PPaaggeess, then select the pages to print the watermark:

• PPrriinntt oonn AAllll PPaaggeess: This option prints the watermark on all pages of your document.

• PPrriinntt oonn PPaaggee 11 OOnnllyy: This option prints the watermark only on the first page of the document.

8. If you select a picture as a watermark, specify the lightness settings for the image.

9. Click OOKK.

ORIENTATION

Orientation allows you to select the direction that the page prints.

• For Windows, the Orientation tab is on the Document Options tab.

Note: The orientation setting in your application print dialog box may override the orientation options in the

print driver.

• For Macintosh, Orientation options are in the Print window.

The following options are available:

• PPoorrttrraaiitt: Orients the paper so that the text and images print across the short dimension of the paper.

• LLaannddssccaappee: Orients the paper so that the text and images print across the long dimension of the paper.

• RRoottaatteedd LLaannddssccaappee: Orients the paper so that the content is rotated 180 degrees and with the long bottom

side up.

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Note: For Macintosh, to print portrait text and images in landscape orientation, clear the Auto Rotate

check box.

ADVANCED TAB

You can use the Advanced tab to set advanced printing options. Selections on this tab apply to all jobs that you

print with the print driver.

Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model,

configuration, operating system, or print driver type.

Job Identification

You can use the Job ID feature to change the job identification setting for your print job. You can print the job

identification on a separate banner page or on the pages of your document.

The following options are available:

• Disable Job ID: This option directs the printer not to print a banner page.

• Print ID on a Banner Page: This option prints the job identification on a banner page.

• Print ID in Margins - First Page Only: This option prints the job identification on the first page of the document

in the top-left margin.

• Print ID in Margins - All Pages: This option prints the job identification in the top-left margin on every page of

the document.

Printing Mirror Images

If the PostScript driver is installed, you can print pages as a mirror image. Images mirror left to right when printed.

Selecting Job Completion Notification for Windows

You can select to be notified when your job finishes printing. A message appears on your computer screen with the

name of the job and the name of the printer where it was printed.

Note: This feature is only available on a Windows computer printing to a network printer.

To select job completion notification from the Advanced tab:

1. Click NNoottiiffiiccaattiioonnss.

2. Click NNoottiiffyy ffoorr CCoommpplleetteedd JJoobbss, then select an option.

• EEnnaabblleedd: This option turns on notifications.

• DDiissaabblleedd: This option turns off the Notification feature.

3. Click OOKK.

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Using Custom Paper Sizes

You can print on custom paper sizes that are within the minimum and maximum size range supported by the

printer. For details, refer to Supported Paper.

DEFINING CUSTOM PAPER SIZES

To print on custom paper sizes, define the custom width and length of the paper in the print driver software and on

the printer control panel. When setting the paper size, ensure that you specify the same size as the paper in the

tray. Setting the wrong size can cause a printer error. Print driver settings override control panel settings when you

print using the print driver software on your computer.

Creating and Saving Custom Paper Sizes in the Print Driver

Custom-size paper settings are saved in the print driver and are available for you to select in all your applications.

Use the custom-size paper settings to define a custom paper size for long media, such as banner paper.

For details on supported paper sizes for each tray, refer to Supported Paper.

For further details about creating and saving custom paper sizes in the print driver, click the HHeellpp ((??)) button in the

bottom-left corner of the printer settings window.

Creating and Saving Custom Sizes for the Windows V3 Print Driver

To create and save custom paper sizes for the Windows V3 print driver, perform the following:

1. In the print driver, click the PPrriinnttiinngg OOppttiioonnss tab.

2. For Paper, click the arrow, then select OOtthheerr SSiizzee >> AAddvvaanncceedd PPaappeerr SSiizzee >> OOuuttppuutt PPaappeerr SSiizzee >> NNeeww.

3. In the New Custom Paper Size window, enter the height and width of the new size.

4. To specify the units of measurement, at the bottom of the window, click MMeeaassuurreemmeennttss, then select IInncchheess or

MMiilllliimmeetteerrss.

5. To save, in the Name field, type a title for the new size, then click OOKK.

Creating and Saving Custom Sizes for the Windows V4 Print Driver

To create and save custom paper sizes for the Windows V4 print driver, perform the following:

1. From Windows Control Panel, select DDeevviicceess aanndd PPrriinntteerrss.

2. Select the printer, then click PPrriinntt sseerrvveerr pprrooppeerrttiieess.

3. On the Forms tab, for Create a new form, click the check box.

4. For Form name, type a name for the new paper size.

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5. In the Form description (measurements) area, enter the settings:

• For Units, select MMeettrriicc or EEnngglliisshh.

• For Paper size, enter measurements for Width and Height.

• For Printer area margins, enter measurements for Left, Right, Top, and Bottom.

Note: Ensure that the measurements that you specify are within the supported ranges for the device.

6. Click OOKK.

The new paper size is added to the paper size list.

Creating and Saving Custom Sizes for Macintosh

1. In the application, click FFiillee >> PPrriinntt.

2. Click PPaappeerr SSiizzee, then select MMaannaaggee CCuussttoomm SSiizzeess.

3. To add a new size, in the Manage Paper Sizes window, click the plus sign (++).

4. Double-click UUnnttiittlleedd, then type a name for the new custom size.

5. Enter the height and width of the new custom size.

6. Click the arrow for the Non-Printable Area field, then select the printer from the list. Or, for User Defined

margins, set the top, bottom, right, and left margins.

7. To save the settings, click OOKK.

Defining a Custom Paper Size at the Control Panel

You can print on custom-size paper from any paper tray. Custom-size paper settings are saved in the print driver

and are available for you to select in all your applications. At the control panel, you can view the paper tray settings

from HHoommee >> DDeevviiccee >> PPaappeerr TTrraayyss.

To set up standard or custom-size paper for any tray, perform the following:

1. At the printer control panel, press the HHoommee button.

2. Open the required tray and load your paper.

3. When you close the tray, the Tray Settings menu appears at the control panel.

4. Touch the current paper size setting, then from the list, touch CCuussttoomm.

5. In the Custom Paper Size screen, enter the height and width of the new paper size.

6. To save the setting, touch OOKK.

7. From the Tray Settings menu, you can define your paper type and color.

a. For paper type: Touch the current settings, then from the list, touch your paper type. To enter a custom

paper type, touch CCuussttoomm TTyyppee.

b. For paper color: Touch the current settings, then from the list, touch your paper color. To enter a custom

color, touch CCuussttoomm.

c. To save the setting, touch OOKK.

8. To return to the Home screen, press the HHoommee button.

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PRINTING ON CUSTOM-SIZE PAPER

Note: Before you print on custom-size paper, define the custom width and length of the paper in the print

driver software and on the printer control panel. For more information, refer to Defining a Custom Paper Size

at the Control Panel.

Printing on Custom-Size Paper from the Windows V3 Print Driver

Note: Before you print on custom-size paper, define the custom size in the Printer Properties. For details, refer

to Creating and Saving Custom Sizes for the Windows V3 Print Driver.

1. Load the custom-size paper in the tray.

2. In the application, click FFiillee >> PPrriinntt, then select your printer.

3. In the Print dialog box, click PPrriinntteerr PPrrooppeerrttiieess.

4. On the Printing Options tab, from the Paper list, select the required custom paper size and type.

5. Select any other required options, then click OOKK.

6. In the Print dialog box, click PPrriinntt.

Printing on Custom-Size Paper from the Windows V4 Print Driver

Note: Before you print on custom-size paper, define and save the custom paper size as a Form. For details,

refer to Creating and Saving Custom Sizes for the Windows V4 Print Driver.

1. Load the custom-size paper in the tray.

2. In the application, click FFiillee >> PPrriinntt, then select your printer.

3. In the Print dialog box, click PPrriinntteerr PPrrooppeerrttiieess.

4. On the Printing Options tab, from the Paper list, select OOtthheerr SSiizzee.

5. To select a custom paper size, select FFiitt ttoo NNeeww PPaappeerr SSiizzee, then select the custom paper size.

6. Select any other required options, then click OOKK.

7. In the Print dialog box, click PPrriinntt.

Printing on Custom-Size Paper from Macintosh

1. Load the custom-size paper. For details, refer to Loading Paper.

2. In the application, click FFiillee >> PPrriinntt.

3. From the Paper Size list, select the custom paper size.

4. Click PPrriinntt.

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Paper and Media

This chapter contains:

Paper and Media Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Supported Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161

Paper Tray Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Loading Paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 171

Printing on Special Paper. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 182

Paper and Media Overview

The printer can have up to six paper trays, depending on the paper tray configuration.

1. Base Model

2. Configuration with Single Tray Module

3. Configuration with Single Tray with Stand

Module

4. Configuration with 3-Tray Module

5. Configuration with High-Capacity Tandem Tray

Module and High-Capacity Feeder

• For all configurations, Tray 1 is an adjustable paper tray for loading a range of paper sizes.

• For the Single Tray configuration, and Single Tray with Stand configuration, Tray 2 is an adjustable paper tray

similar to Tray 1.

• For the 3-Tray configuration, Trays 2–4 are adjustable trays, similar to Tray 1.

• For the Tandem Tray configuration, Tray 2 is an adjustable paper tray, similar to Tray 1. Trays 3–4 are high-

capacity trays that can hold A4, Letter, and Executive-size paper.

• The Bypass Tray is designed for loading small amounts of special paper.

– The optional Envelope Tray can replace Tray 1.

– Tray 6 is an optional external high-capacity paper tray that can hold A4, Letter, or Executive-size paper.

The printer can use various media types, such as plain, recycled, or colored paper, letterhead, pre-printed, cardstock,

labels, and envelopes. Ensure that you use the correct media for the tray that you are loading.

Labels are affixed inside each tray to show the correct orientation for loading certain types of media. The MAX label

shows the maximum fill line for the tray.

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Supported Paper

Your printer is designed to use various paper and other media types. To ensure the best print quality and to avoid

jams, follow the guidelines in this section.

For best results, use Xerox paper and media recommended for your printer.

ORDERING PAPER

To order paper or other media, contact your local reseller or visit www.xerox.com/office/VLC71XXsupplies.

GENERAL PAPER LOADING GUIDELINES

• Do not overfill the paper trays. Do not load paper above the maximum fill line in the tray.

• Adjust the paper guides to fit the paper size.

• Fan paper before loading it in the paper tray.

• If excessive jams occur, use paper or other approved media from a new package.

• Do not print on label media after a label has been removed from a sheet.

• Use only paper envelopes. Print envelopes 1-sided only.

PAPER THAT CAN DAMAGE YOUR PRINTER

Some paper and other media types can cause poor output quality, increased paper jams, or damage your printer.

Do not use the following:

• Rough or porous paper

• Inkjet paper

• Non-laser glossy or coated paper

• Paper that has been photocopied

• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

• Transparencies

CCaauuttiioonn:: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not cover

damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is

available in the United States and Canada. Coverage could vary outside these areas. Please contact your

local representative for details.

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PAPER STORAGE GUIDELINES

Storing your paper and other media properly contributes to optimum print quality.

• Store paper in dark, cool, relatively dry locations. Most paper is susceptible to damage from ultraviolet and

visible light. Ultraviolet light, from the sun and fluorescent bulbs, is particularly damaging to paper.

• Reduce the exposure of paper to strong lights for long periods of time.

• Maintain constant temperatures and relative humidity.

• Avoid storing paper in attics, kitchens, garages, or basements. These spaces are more likely to collect moisture.

• Store paper flat, either on pallets, cartons, shelves, or in cabinets.

• Avoid food or drinks in the area where paper is stored or handled.

• Do not open sealed packages of paper until you are ready to load the paper into the printer. Leave stored paper

in the original packaging. The paper wrapper protects the paper from moisture loss or gain.

• Some special media is packaged inside resealable plastic bags. Store the media inside the bag until you are

ready to use it. Keep unused media in the bag and reseal it for protection.

SUPPORTED PAPER TYPES AND WEIGHTS

TTRRAAYYSS PPAAPPEERR TTYYPPEESS WWEEIIGGHHTTSS

Trays 1–4 of all configurations Bond

Hole-Punched

Letterhead

Plain

Plain Reloaded

Pre-Printed

Recycled

Custom

60–105 g/m

Lightweight Cardstock

Lightweight Cardstock Reloaded

Lightweight Glossy Cardstock

Reloaded

106–169 g/m

Cardstock

Cardstock Reloaded

Glossy Cardstock

Glossy Cardstock Reloaded

170–216 g/m

Heavyweight Cardstock 217–256 g/m

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TTRRAAYYSS PPAAPPEERR TTYYPPEESS WWEEIIGGHHTTSS

Heavyweight Cardstock Reloaded

Heavyweight Glossy Cardstock

Reloaded

Labels

Heavyweight Labels

Extra Heavyweight Labels

106-169 g/m

170-216 g/m

217-256 g/m

Bypass Tray Bond

Hole-Punched

Letterhead

Plain

Plain Reloaded

Pre-Printed

Recycled

Custom

60–105 g/m

Lightweight Cardstock

Lightweight Cardstock Reloaded

Lightweight Glossy Cardstock

Reloaded

106–169 g/m

Cardstock

Cardstock Reloaded

Glossy Cardstock

Glossy Cardstock Reloaded

170–216 g/m

Labels

Heavyweight Labels

106-169 g/m

170-216 g/m

Envelopes 75–90 g/m

Tray 6 Bond

Hole-Punched

Letterhead

Plain

60–105 g/m

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TTRRAAYYSS PPAAPPEERR TTYYPPEESS WWEEIIGGHHTTSS

Plain Reloaded

Pre-Printed

Recycled

Custom

Lightweight Cardstock

Lightweight Cardstock Reloaded

Lightweight Glossy Cardstock

Reloaded

106–169 g/m

Cardstock

Cardstock Reloaded

Glossy Cardstock

Glossy Cardstock Reloaded

170–216 g/m

Labels

Heavyweight Labels

106-169 g/m

170-216 g/m

Envelope Tray Envelopes 75–90 g/m

SUPPORTED STANDARD PAPER SIZES

TTRRAAYY

EEUURROOPPEEAANN SSTTAANNDDAARRDD SSIIZZEESS

NNOORRTTHH AAMMEERRIICCAANN SSTTAANNDDAARRDD

SSIIZZEESS

Trays 1 and 2 in all configurations

Trays 3 and 4 in the 3-Tray module

A5 (148x210 mm, 5.8x8.3in.)

B5 (176x250 mm, 6.9 x 9.8 in.)

A4 (210x297 mm, 8.3x11.7in.)

B4 (250 x 353mm, 9.8 x 13.9 in.)

A3 (297 x 420mm, 11.7 x 16.5in.)

Statement (140x216mm, 5.5x8.5

in.)

Executive (184x267mm, 7.25x10.5

in.)

Letter (216x279mm, 8.5x11 in.)

US Folio (216 x 330 mm, 8.5 x 13

in.)

Legal (216x356mm, 8.5x14 in.)

Tabloid (432 x 279 mm, 17 x 11 in.)

Trays 3 and 4 in the Tandem Tray

Module

A4 (210 x 297 mm, 8.3 x 11.7 in.) Executive (184x267mm, 7.25x10.5

in.)

Letter (216x279mm, 8.5x11 in.)

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TTRRAAYY EEUURROOPPEEAANN SSTTAANNDDAARRDD SSIIZZEESS

NNOORRTTHH AAMMEERRIICCAANN SSTTAANNDDAARRDD

SSIIZZEESS

Bypass Tray A6 (105 x 148 mm, 4.1 x 5.8 in.)

A5 (148 x 210 mm, 5.8 x 8.3 in.)

A4 (210 x 297 mm, 8.3 x 11.7 in.)

A4 Oversized (223 x 297 mm,

8.8x11.7in.)

215 x 315 (215 x 315 mm,

8.5x12.4in.)

A3 (297 x 420 mm, 11.7 x 16.5 in.)

B6 (125x176 mm, 4.9 x 6.9 in.)

B5 (176x250 mm, 6.9 x 9.8 in.)

B4 (250 x 353mm, 9.8 x 13.9 in.)

Postcard (89 x 140mm, 3.5 x 5.5in.)

Postcard (102 x 152 mm, 4 x 6 in.)

5 x 7 (127 x 178 mm, 5 x 7 in.)

Statement (140x216mm, 5.5 x 8.5

in.)

Executive (184 x 267 mm, 7.25 x

10.5 in.)

8 x 10 (203 x 254 mm, 8 x 10 in.)

Letter (216 x 279 mm, 8.5 x 11 in.)

US Folio (216 x 330 mm, 8.5 x 13

in.)

Legal (216 x 356 mm, 8.5 x 14 in.)

Tabloid (279 x 432 mm, 11 x 17 in.)

DL envelope (110x220mm,

4.33x8.66in.)

C6 envelope (114 x 162 mm,

4.5x6.38in.)

C5 envelope (162 x 229 mm,

6.4x9in.)

Envelope (152 x 228 mm, 6 x 9 in.)

Envelope (228 x 305 mm, 9 x 12

in.)

Monarch envelope (98 x 190 mm,

3.9x7.5in.)

No. 9 envelope (98 x 225 mm, 3.9 x

8.9 in.)

No. 10 envelope (105 x 241 mm,

4.1x9.5in.)

Tray 6 A4 (210x297 mm, 8.3x11.7in.) Executive (184x267mm, 7.25x10.5

in.)

Letter (216x279mm, 8.5x11 in.)

Envelope Tray DL envelope (110x220mm,

4.33x8.66in.)

C5 envelope (162x229mm,

6.4x9in.)

Monarch envelope (98x190mm,

3.9x7.5in.)

No. 10 envelope (241x105mm,

4.1x9.5in.)

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SUPPORTED STANDARD PAPER SIZES FOR AUTOMATIC 2-SIDED PRINTING

EEUURROOPPEEAANN SSTTAANNDDAARRDD SSIIZZEESS NNOORRTTHH AAMMEERRIICCAANN SSTTAANNDDAARRDD SSIIZZEESS

A5 (148 x 210 mm, 5.8 x 8.3 in.)

A4 (210 x 297 mm, 8.3 x 11.7 in.)

A4 Oversized (223 x 297 mm, 8.8 x 11.7 in.)

215 x 315 (215 x 315 mm, 8.5 x 12.4 in.)

A3 (297 x 420 mm, 11.7 x 16.5 in.)

B5 (176 x 250 mm, 6.9 x 9.8 in.)

B4 (250 x 353 mm, 9.8 x 13.9 in.)

Statement (140 x 216 mm, 5.5 x 8.5 in.)

Executive (184 x 267 mm, 7.25 x 10.5 in.)

8 x 10 (203 x 254 mm, 8 x 10 in.)

Letter (216 x 279 mm, 8.5 x 11 in.)

8.5 x 13 (216 x 330 mm, 8.5 x 13 in.)

Legal (216 x 356 mm, 8.5 x 14 in.)

Ledger (432 x 279 mm, 17 x 11 in.)

Postcard (152 x 229 mm, 6 x 9 in.)

SUPPORTED PAPER TYPES AND WEIGHTS FOR AUTOMATIC 2-SIDED PRINTING

TTRRAAYYSS PPAAPPEERR TTYYPPEESS WWEEIIGGHHTTSS

Trays 1–4 of all configurations,

Bypass Tray, Tray 6

Bond

Hole-Punched

Letterhead

Plain

Pre-Printed

Recycled

Custom

60–105g/m²

Lightweight Cardstock 106–169 g/m²

SUPPORTED CUSTOM PAPER SIZES

TTRRAAYY NNUUMMBBEERR PPAAPPEERR SSIIZZEESS

Trays 1 and 2 in all configurations

Trays 3 and 4 in the 3-Tray Module

Minimum: 139.7 x 182 mm (5.5 x 8.3 in.)

Maximum: 297 x 432 mm (11.7 x 17 in.)

Bypass Tray Minimum: 105 x 135 mm (4.25 x 5.3 in.)

Maximum: 297 x 432 mm (11.7 x 17 in.)

Envelope Tray Minimum: 148 x 98 mm (5.8 x 3.9 in.)

Maximum: 241 x 162 mm (9.5 x 6.4 in.)

Note: Trays 3 and 4 in the Tandem Tray Module and Tray 6 do not support custom paper sizes.

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Paper Tray Settings

CONFIGURING TRAY SETTINGS

The system administrator can set Trays 1–4 of all configurations to Fully Adjustable mode or Dedicated mode.

When a paper tray is set to Fully Adjustable mode, you can change paper settings each time that you load the tray.

When a paper tray is set to Dedicated mode, the control panel prompts you to load a specific paper size, type, and

color.

Note: To configure tray settings, log in as the system administrator. For details, refer to the System

Administrator Guide at www.xerox.com/office/VLC71XXdocs.

To configure the tray settings:

1. At the printer control panel, touch DDeevviiccee.

2. Touch PPaappeerr TTrraayyss, then select the required tray.

• To set the mode, touch TTrraayy MMooddee, then select an option.

• To specify the paper settings for a dedicated tray, ensure that Tray Mode is set to Dedicated, then set the

paper size, type, and color.

• To configure the printer to select the tray automatically, touch the AAuuttoo SSeelleecctt toggle button.

• To set the priority for each tray, touch the PPlluuss icon (++) or the MMiinnuuss icon ( --). The printer uses paper from

the Priority 1 tray first. If that tray is empty, the printer uses paper from the Priority 2 tray.

3. Touch OOKK.

4. To return to the home screen, press the HHoommee button.

CONFIGURING TRAYS 3 AND 4 OF THE TANDEM TRAY MODULE

Trays 3 and 4 in the Tandem Tray Module are high-capacity paper trays. Configure Trays 3 and 4 to support the

paper in use.

If you are configuring the trays for the first time, configure them for the paper size that you need. If you change

the paper size, reconfigure the tray for the new paper size. For details on supported paper sizes, refer to Supported

Standard Paper Sizes.

To configure Trays 3 and 4 in the Tandem Tray Module:

Note: Before you make any tray adjustments, compare the paper size to the current Tray 3 and 4

configurations. If the paper size matches the tray configuration, no tray adjustment is needed.

1. Remove any paper from the tray.

2. Pinch the guide lock on the front paper guide, then slide the paper guide to the required paper size.

3. To lock the paper guides into place, release the guide lock.

Note: The paper guides lock into place only at the designated standard paper sizes.

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CONFIGURING TRAY 6

Tray 6 is a dedicated high-capacity feeder. You can configure Tray 6 to support the paper size that you will use. For

details on supported paper sizes, refer to Supported Standard Paper Sizes.

To configure Tray 6:

Note: Before you make any tray adjustments, compare the paper size to the current Tray 6 configuration. If

the paper size matches the tray configuration, no tray adjustment is needed.

1. Remove the screw that holds the spacer plate at the back of the tray.

2. To remove the spacer plate, grasp the spacer plate and lift upward.

3. Place the tabs at the bottom of the spacer plate into the slots in the bottom of Tray 6 that correspond with the

paper size.

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4. Slide the top of the spacer plate down to engage the peg on the back of the tray into the matching hole in the

plate.

5. Install the screw to secure the spacer plate.

6. Repeat these steps for the spacer plate at the front of Tray 6.

7. On the top of the side gate, locate the pin.

8. Lift the pin, then guide it to the desired paper size in the slot.

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9. Release the pin to lock the side gate into place.

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Loading Paper

LOADING PAPER IN TRAYS 1-4

You use the same method to load paper in Trays 1 and 2, and for Trays 3 and 4 when they are part of the 3-Tray

Module. For instructions on how to load paper in Trays 3 and 4 when they are part of the Tandem Tray Module,

refer to Loading Paper in Trays 3 and 4 of the Tandem Tray Module.

The system administrator can set Trays 1-4 to Fully Adjustable mode or Dedicated mode. Each time a tray is

opened and closed, the paper settings appear on the control panel.

• When trays are configured as Fully Adjustable, you can confirm or change the media settings. The tray guides

automatically detect the size of paper that is loaded.

• When trays are configured as Dedicated, the control panel displays the media settings for the tray. A warning

message appears on the control panel when the wrong media is loaded, or when the tray guides are set

incorrectly.

Note: Only the system administrator can change the media settings for a Dedicated tray. For details on

configuring tray settings, refer to Configuring Tray Settings.

When the paper in the tray is in short supply, or when a tray is empty, a warning message appears on the control

panel.

To load paper in Trays 1-4:

1. Pull out the tray until it stops.

2. Remove any paper that is a different size or type.

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3. To move out the length or width paper guides, pinch the guide locks, then slide out the length or width paper

guides.

4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This

procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it.

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5. Load paper in the tray. Do one of the following:

• For long-edge feed:

• Insert letterhead and pre-printed paper face up with the top edge toward the back.

• Load hole-punched paper with the holes to the left.

• For short-edge feed:

• Insert letterhead and pre-printed paper face up with the top edge to the left.

• Load hole punched paper with the holes toward the front of the printer.

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause paper jams.

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6. To adjust the length and width guides to fit the paper, pinch the guide locks, then slide the paper guides in until

they touch the paper.

7. Slide the tray back into the printer.

8. To change the settings to match the paper loaded in the tray, at the control panel, select the correct options for

paper size, type, and color.

9. To confirm the settings, touch OOKK.

To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray Settings.

LOADING PAPER IN TRAYS 3 AND 4 OF THE TANDEM TRAY MODULE

The control panel displays a warning message when the paper in the tray is in short supply, or when a tray is empty.

To change the paper size in Trays 3 and 4, refer to Configuring Trays 3 and 4 of the Tandem Tray Module.

To load paper in Trays 3 and 4 of the Tandem Tray Module:

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1. Pull out the tray until it stops. Wait for the tray to lower and stop.

2. Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper

that are stuck together and reduces the possibility of paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary.

3. Stack the paper against the left-rear corner of the tray.

• Insert letterhead and pre-printed paper face up with the top edge toward the back.

• Load hole-punched paper with the holes to the left.

Note: Do not load paper above the maximum fill line. Overfilling can cause paper jams.

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4. Slide the tray back into the printer.

5. To change the settings to match the loaded paper, at the control panel, select the correct options for paper

type and color.

6. To confirm the settings, touch OOKK.

To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray Settings.

LOADING PAPER IN THE BYPASS TRAY

The Bypass Tray supports the widest variety of media types. It is intended primarily for small-quantity jobs that use

special media.

To load paper in the bypass tray:

1. Open the bypass tray. If the bypass tray is loaded with paper already, remove any paper that is a different size

or type.

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2. Pull out the extension tray for larger sizes.

3. Move the width guides to the edges of the tray.

4. Flex the sheets back and forth and fan them, then align the edges of the stack on a level surface. This

procedure separates any sheets that are stuck together and reduces the possibility of jams.

Note: To avoid jams and misfeeds, do not remove paper from its packaging until you are ready to use it.

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5. Load the paper in the tray.

• For long-edge feed:

• For 1-sided printing, load letterhead or pre-printed paper face down with the top edge toward the back.

Load hole-punched paper with the holes to the right.

• For 2-sided printing, load letterhead or pre-printed paper face up with the top edge toward the back.

Load hole-punched paper with the holes to the left.

• For short-edge feed:

• For 1-sided printing, load letterhead or pre-printed paper face down with the top edge to the right. Load

hole-punched paper with the holes toward the front.

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• For 2-sided printing, load letterhead or pre-printed paper face up with the top edge to the left. Load

hole-punched paper with the holes toward the front.

Note: Do not load paper above the maximum fill line on the width guides. Overfilling the tray can cause the

printer to jam.

6. Adjust the width guides until they touch the edges of the paper.

7. To change the settings to match the loaded paper, at the control panel, select the correct options for paper

size, type, and color.

8. To confirm the settings, touch OOKK.

LOADING PAPER IN TRAY 6

The control panel displays a warning message when the paper in the tray is in short supply, or when the tray is

empty.

To change the paper size in Tray 6, refer to Configuring Tray 6.

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1. Pull out Tray 6 from the high-capacity feeder until it stops. Open the side gate until it stops.

2. Wait for the tray to lower and stop.

3. The control panel displays the paper tray settings. Ensure that you load the correct paper type into the tray.

Note: Do not load custom-size paper into Tray 6.

4. Fan the edges of the paper before loading it into the paper trays. This procedure separates any sheets of paper

that are stuck together and reduces the possibility of paper jams.

Note: To avoid paper jams and misfeeds, do not remove paper from its packaging until necessary.

5. Load the paper against the right side of the tray.

• Place letterhead or pre-printed paper face up with the top edge toward the back of the tray.

• Place hole-punched paper with the holes toward the left side of the tray.

Note: Do not load paper above the maximum fill line. Overfilling can cause paper jams.

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6. Close the side gate. Close Tray 6.

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Printing on Special Paper

To order paper or other media, contact your local reseller or visit www.xerox.com/office/VLC71XXsupplies.

For reference:

• www.xerox.com/rmlna Recommended Media List (United States)

• www.xerox.com/rmleu Recommended Media List (Europe)

ENVELOPES

You can print envelopes from the Bypass Tray. When the optional Envelope Tray is installed, you can print envelopes

from the Envelope Tray.

Guidelines for Printing Envelopes

• Use only paper envelopes.

• Do not use envelopes with windows or metal clasps.

• Print quality depends on the quality and construction of the envelopes. If you do not get the desired results, try

another envelope brand.

• Maintain constant temperatures and relative humidity.

• Store unused envelopes in their packaging to avoid excess moisture and dryness which can affect print quality

and cause wrinkling. Excessive moisture can cause the envelopes to seal before or during printing.

• Remove air bubbles from the envelopes before loading them into the tray by setting a heavy book on top of the

envelopes.

• In the print driver software, select Envelope as the paper type.

• Do not use padded envelopes. Use envelopes that lie flat on a surface.

• Do not use envelopes with heat-activated glue.

• Do not use envelopes with press-and-seal flaps.

Loading Envelopes in the Bypass Tray

1. Open the bypass tray.

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2. Move the width guides to the edges of the tray.

Note: If you do not load envelopes in the bypass tray right after they have been removed from the

packaging, they can bulge. To avoid jams, flatten the envelopes.

3. Load Number 10, C5, DL, or Monarch envelopes with flaps facing up and the long edge going into the printer

first.

Note: For envelopes to print correctly, when you load envelopes with the flaps open, in the print driver, set

the orientation as needed. To flip the images, in the print driver, select RRoottaattee IImmaaggee 118800 DDeeggrreeeess.

4. If the control panel prompts you, verify the size, type and color on the screen. If you are not prompted, change

the paper settings.

a. At the printer control panel, press the HHoommee button.

b. Touch DDeevviiccee >> PPaappeerr TTrraayyss.

c. In the Paper Trays menu, touch the bypass tray icon.

d. To select an envelope size, touch the current size setting, then select the required size.

Note: When you select an envelope size, the paper type defaults to Envelope.

e. To select an envelope color, touch the current paper color, then select an envelope color.

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f. To save the settings, touch OOKK..

5. To return to the Home screen, press the HHoommee button.

Loading the Envelope Tray

You can use the optional Envelope Tray in place of Tray 1. The Envelope Tray is a dedicated tray and holds the

following envelope sizes:

• Monarch and No.10

• DL and C5

To load the Envelope Tray:

1. Pull out the Envelope Tray until it stops.

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2. Load envelopes in the tray.

• For DL, Monarch, No. 10, and C5 envelopes with the flap on a long edge:

• Load envelopes face down with the flaps closed, and flaps toward the left.

• Adjust the paper guides so that they rest lightly against the edges of the envelopes. Ensure that the

maximum fill line is visible or that there are no more than 50 envelopes loaded in the tray.

• For C5 envelopes with the flap on a short edge:

• Load envelopes face down with the flap closed, and flap toward the left.

• Adjust the paper guides so that they rest lightly against the edges of the envelopes. Ensure that the

maximum fill line is visible or that there are no more than 50 envelopes loaded in the tray.

3. Close the tray.

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4. The control panel displays the Paper Settings.

• To select a new envelope size, touch SSiizzee.

• To select a new paper color, touch CCoolloorr.

Note: When you select an envelope size, the paper type defaults to Envelope.

5. To confirm the settings, touch CCoonnffiirrmm.

LABELS

You can print labels from any tray.

Guidelines for Printing Labels

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not feed a sheet of labels through the printer more than once.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels. Use full-sheet labels only.

• Store unused labels flat in their original packaging. Leave the label sheets inside the original packaging until

ready to use. Return any unused label sheets to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing labels in

extreme conditions can cause print-quality problems or cause labels to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the

printer.

• In the print driver software, select Label as the paper type.

• Before loading labels, remove all other paper from the tray.

WWaarrnniinngg:: Do not use any sheet where labels are missing, curled, or pulled away from the backing sheet.

It could damage the printer.

Loading Labels in Trays 1-4

1. Pull out the tray until it stops.

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2. Ensure that the paper guides are set in the correct position for the size labels you are loading.

3. Remove any paper that is a different size or type.

4. To move out the length or width paper guide, release the guide lock, then slide out the length or width paper

guide.

5. Load labels in the tray.

• For long-edge feed, insert labels face up with the top edge toward the back.

• For short-edge feed, insert labels face up with the top edge to the left

Note: Do not load paper above the maximum fill line. Overfilling the tray can cause paper jams.

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6. Adjust the length and width guides to fit the labels.

7. Slide the tray back into the printer.

8. At the control panel, select the correct paper size, type, and color. Ensure that the paper type is set to Labels.

Note: To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray

Settings.

9. To confirm the settings, touch OOKK.

10. To return to the Home screen, press the HHoommee button.

Loading Labels in Trays 3 and 4

1. Pull out Tray 3 or Tray 4 until it stops. Wait for the tray to lower and stop.

Note: Ensure that labels are the correct size for the tray. Do not load custom-size paper into Trays 3 or 4. To

change the paper size in Trays 3 and 4, refer to Configuring Trays 3 and 4 of the Tandem Tray Module.

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2. To load labels in the tray, insert labels face up with the top edge toward the back. Stack the labels against the

left-rear corner of the tray as shown.

3. Slide the tray back into the printer.

4. At the control panel, select the correct paper type and color. Ensure that the paper type is set to Labels.

Note: To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray

Settings.

5. To confirm the settings, touch OOKK.

6. To return to the Home screen, press the HHoommee button.

Loading Labels in the Bypass Tray

1. Open the bypass tray, then for larger sizes of paper, pull out the extension tray. Remove any paper that is a

different size or type.

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2. Move the width guides to the edges of the tray.

3. Load labels in the tray.

• For long-edge feed, load labels face down with the top edge toward the back of the printer.

• For short-edge feed, load labels face down with the top edge to the right.

Note: Do not load paper above the maximum fill line. Overfilling can cause paper jams.

4. Adjust the width guides until they touch the edges of the paper.

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5. At the control panel, select the correct paper size, type, and color. Ensure that the paper type is set to Labels.

Note: To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray

Settings.

6. To confirm the settings, touch OOKK.

7. To return to the Home screen, press the HHoommee button.

Loading Labels in Tray 6

1. Pull out Tray 6 from the high-capacity feeder until it stops. Open the side gate until it stops.

2. Wait for the tray to lower and stop.

Note: Ensure that labels are the correct size for the tray. Do not load custom-size paper into Tray 6.

3. To load labels in the tray, insert labels face up with the top edge toward the back. Stack the labels against the

right side of the tray as shown.

Note: Do not load paper above the maximum fill line. Overfilling can cause paper jams.

4. Close the tray door.

5. At the control panel, select the correct paper type and color. Ensure that the paper type is set to Labels.

Note: To change the paper settings when the tray is set to Dedicated mode, refer to Configuring Tray

Settings.

6. To confirm the settings, touch OOKK.

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7. To return to the Home screen, press the HHoommee button.

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Maintenance

This chapter contains:

General Precautions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 194

Cleaning the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195

Adjustments and Maintenance Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 203

Supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

Routine Maintenance Items. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 209

Managing the Printer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Moving the Printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219

General Precautions

WWaarrnniinngg:: Internal parts of the printer can be hot. Use caution when doors and covers are open.

WWaarrnniinngg:: Keep all cleaning materials out of the reach of children.

WWaarrnniinngg:: Do not use pressurized spray cleaning aids on or in the printer. Some pressurized sprays

contain explosive mixtures and are not suitable for use in electrical applications. Use of pressurized spray

cleaners increases the risk of fire and explosion.

WWaarrnniinngg:: Do not remove the covers or guards that are fastened with screws. You cannot maintain or

service any parts that are behind these covers and guards. Do not attempt any maintenance procedure

that is not described in the documentation supplied with your printer.

CCaauuttiioonn:: When cleaning your printer do not use organic or strong chemical solvents or aerosol cleaners.

Do not pour fluids directly into any area. Use supplies and cleaning materials only as directed in this

documentation.

CCaauuttiioonn:: Do not place anything on top of the printer.

CCaauuttiioonn:: Do not open covers and doors during printing. Do not leave the covers and doors open for any

length of time, especially in well-lighted places. Light exposure can damage the drum cartridges.

CCaauuttiioonn:: Do not tilt the printer while it is in use.

CCaauuttiioonn:: Do not touch the electrical contacts or gears. Doing so could damage the printer and cause the

print quality to deteriorate.

CCaauuttiioonn:: Ensure that any parts removed during cleaning are replaced before you plug in the printer.

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Cleaning the Printer

CLEANING THE EXTERIOR

Clean the exterior of the printer once a month.

• Wipe the paper tray, output tray, control panel, and other parts with a damp, soft cloth.

• After cleaning, wipe with a dry, soft cloth.

• For stubborn stains, apply a small amount of mild detergent to the cloth and gently wipe the stain off.

CCaauuttiioonn:: Do not spray detergent directly on the printer. Liquid detergent could enter the printer through

a gap and cause problems. Never use cleaning agents other than water or mild detergent.

Cleaning the Scanner

To ensure optimum print quality, clean the document glass regularly. Cleaning helps avoid output with streaks,

smears, and other marks that transfer from the glass while scanning documents.

1. Slightly dampen a soft, lint-free cloth with water.

2. Remove any paper or other media from the output tray.

3. Open the document cover.

4. Wipe the surfaces of the document glass and CVT glass until they are clean and dry.

Note: For best results, to remove marks and streaks, use Xerox

Glass Cleaner.

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5. Wipe the white underside of the document cover until it is clean and dry.

6. Close the document cover.

Cleaning the Second-Side Scanning Lens Assembly

The second-side scanning lens assembly allows you to make 2-sided scans and copies with a single pass of the

original document. The assembly is on the left side of the document cover and includes a mirrored glass strip, a

metal strip, a white-plastic strip, and rollers.

Note: It is recommended that you clean all parts of the second-side scanning lens assembly regularly.

Follow the below steps to clean the second-side scanning lens assembly

1. To access the second-side scanning lens assembly, do the following:

a. On the left side of the document cover, lower the lever.

b. Separate the left end of the document cover from the lens assembly, and continue to lower the lever.

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2. Using a soft, lint-free cloth moistened with water, wipe the mirrored glass, metal strip, both sides of the white-

plastic strip, and the rollers. If dirt is difficult to remove, moisten the cloth with a small amount of neutral

detergent, then wipe the parts dry with a dry, soft cloth.

CCaauuttiioonn:: To prevent damage to the film around the mirrored glass, do not press heavily on the mirrored

glass.

3. Return the document cover to the original position, and ensure that the lever is locked in place. If you touch the

document cover, before you close the document feeder, clean the cover.

Cleaning the Document Feeder Rollers

Ensure that you clean the Document Feeder Rollers when you clean the scanner.

1. Lift the lever, then open the top cover of the document feeder.

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2. With a clean, lint-free cloth moistened with water, wipe the feed rollers until they are clean.

3. Close the document feeder top cover.

CLEANING THE INTERIOR

Clean the interior of the printer regularly to prevent stains inside the printer that can deteriorate print quality. Clean

the printer interior whenever you replace a drum cartridge.

After clearing paper jams or replacing a toner cartridge, inspect inside the printer before closing the printer covers

and doors.

• Remove any remaining pieces of paper or debris. For details, refer to Clearing Paper Jams.

• Remove any dust or stains with a clean, dry, lint-free cloth.

WWaarrnniinngg:: Never touch a caution-labeled area in the fuser. You can get burned. If a sheet of paper is

wrapped around the inside of the fuser, do not try to remove it immediately. Power off the printer

immediately and wait 40 minutes for the fuser to cool. Try to remove the paper jam after the printer has

cooled. If the error persists, contact your Xerox representative.

Cleaning the Printhead Lenses

The printer is constructed with four printhead lenses. The printhead lenses require regular cleaning to maintain print

quality. Clean the printhead lens every time the associated drum cartridge is replaced, or if print quality starts to

degrade.

CCaauuttiioonn:: Do not perform this procedure when the printer is copying or printing.

1. Open the front door of the printer.

2. Remove the waste cartridge:

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a. To unlock the waste cartridge, rotate the waste cartridge lock lever 90 degrees counterclockwise.

b. To release the waste cartridge, press the orange tabs as shown.

c. Grasp the handle of the waste cartridge, then pull it out.

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d. Place the removed waste cartridge on a level surface, with the openings facing up.

CCaauuttiioonn:: To avoid toner spills or malfunction, do not lay the waste cartridge on its side.

3. Remove the printhead LED lens-cleaning rod from inside the front door.

4. Slowly push the cleaning rod into the printer until it stops, then pull it out. Repeat this action two more times.

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5. Return the cleaning rod to its original location.

6. To insert the waste cartridge:

a. Position the waste cartridge as shown.

b. Press the waste cartridge toward the printer, until it clicks into place.

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c. To lock the waste cartridge, rotate the waste cartridge lock lever 90 degrees clockwise.

7. Close the printer front door.

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Adjustments and Maintenance Procedures

COLOR REGISTRATION

The printer automatically adjusts the color registration when automatic adjustment is turned on. You can also

adjust color registration manually any time the printer is idle. You must adjust the color registration any time the

printer is moved. If you are having printing problems, adjust the color registration.

For more information, refer to Performing a Paper Registration Adjustment

COLOR CALIBRATION

Use Color Calibration to adjust colors that appear incorrect, or for composite grays that look neutral.

To perform a Color Calibration:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> SSuuppppoorrtt >> CCoolloorr CCaalliibbrraattiioonn.

3. To select a screen to use for your calibration, touch SSccrreeeenn TTyyppee, then select an option.

• To optimize color tones for copy jobs, touch CCooppyy JJoobb.

• To optimize color tones for Standard print-quality print jobs, touch PPrriinntt JJoobb 11.

• To optimize color tones for Enhanced print-quality print jobs, touch PPrriinntt JJoobb 22.

4. To select a target job type for your calibration, touch TTaarrggeett, then select the type of output you want

calibrated.

• To optimize color only for copy jobs, touch CCooppyy JJoobbss OOnnllyy.

• To optimize color only for print jobs, touch PPrriinntt JJoobbss OOnnllyy.

• To optimize color for both copy and print jobs, touch CCooppyy && PPrriinntt JJoobbss.

• If no adjustment is desired, touch NNoonnee.

5. To select the source paper tray, touch PPaappeerr SSuuppppllyy, then touch the desired tray.

6. To begin the color calibration, touch SSttaarrtt. Follow the onscreen instructions.

7. When finished, touch CClloossee.

8. To exit the menu, touch XX.

9. To return to the Home screen, press the HHoommee button.

Performing an Advanced Color Calibration

1. At the printer control panel, press the HHoommee button.

2. Log in as administrator. For details, refer to the System Administrator Guide, located at www.xerox.com/office/

VLC71XXdocs.

3. Touch DDeevviiccee >> SSuuppppoorrtt >> CCoolloorr CCaalliibbrraattiioonn -- AAddvvaanncceedd.

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4. To select a screen to use for your calibration, touch SSccrreeeenn TTyyppee, then select an option.

• To optimize color tones for copy jobs, touch CCooppyy JJoobb.

• To optimize color tones for Standard print-quality print jobs, touch PPrriinntt JJoobb 11.

• To optimize color tones for Enhanced print-quality print jobs, touch PPrriinntt JJoobb 22.

5. To select a target job type for your calibration, touch TTaarrggeett, then select the type of output you want

calibrated.

• To optimize color only for copy jobs, touch CCooppyy JJoobbss OOnnllyy.

• To optimize color only for print jobs, touch PPrriinntt JJoobbss OOnnllyy.

• To optimize color for both copy and print jobs, touch CCooppyy && PPrriinntt JJoobbss.

• If no adjustment is desired, touch NNoonnee.

6. To select the source paper tray, touch PPaappeerr SSuuppppllyy, then touch the required tray.

7. To begin the color calibration, touch SSttaarrtt. Follow the onscreen instructions.

8. When finished, touch CClloossee.

9. To exit the menu, touch XX.

10. To return to the Home screen, press the HHoommee button.

ADJUSTING PAPER REGISTRATION

Use Adjust Paper Registration to adjust the placement of the printed image on the page. The adjustment allows

you to place the top, bottom, left, and right margins exactly where you want. You can specify the image position on

both the front and back sides of the paper, for each installed paper tray.

Performing a Paper Registration Adjustment

1. At the control panel, press the HHoommee button.

2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

3. Touch DDeevviiccee >> SSuuppppoorrtt >> IImmaaggee PPoossiittiioonn.

4. To adjust registration, select the source paper tray.

a. Touch PPaappeerr SSuuppppllyy.

b. Touch the desired tray.

5. Using the chart printed in Verifying Paper Registration, select the side for registration.

a. For adjusting Side 1, touch AAddjjuusstteedd SSiiddee, then touch SSiiddee 11.

b. For adjusting Side 2, touch AAddjjuusstteedd SSiiddee, then touch SSiiddee 22.

6. To adjust the registration, touch LLeeaadd//SSiiddee RReeggiissttrraattiioonn.

a. To adjust the side-to-side registration, for SSiiddee RReeggiissttrraattiioonn, touch the PPlluuss icon (++) or the MMiinnuuss icon (--).

b. To adjust the top-to-bottom registration, for LLeeaadd RReeggiissttrraattiioonn, touch the PPlluuss icon (++) or the MMiinnuuss icon (--).

For reference, position the chart so that Side-1 or Side-2 dots are at the bottom of the page.

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• For Lead Registration, a positive value shifts the image down the page.

• For Side Registration, a positive value shifts the image to the left.

7. To save your settings, touch OOKK.

8. As needed, to enter additional values, repeat the previous steps.

9. Print another sample page, then repeat the process until you complete the registration corrections.

10. To return to the Home screen, press the HHoommee button.

Verifying Paper Registration

1. At the printer control panel, press the HHoommee button.

2. Log in as administrator. For details, refer to the System Administrator Guide at www.xerox.com/office/

VLC71XXdocs.

3. Touch DDeevviiccee >> SSuuppppoorrtt >> IImmaaggee PPoossiittiioonn.

4. Select the source paper tray for the registration print.

a. Touch PPaappeerr SSuuppppllyy.

b. Touch the desired tray.

5. If your printer has automatic 2-sided printing, select the sides that you want to optimize.

• To select a sample registration page for adjusting side 1, touch AAddjjuusstteedd SSiiddee, then touch SSiiddee 11.

• To select a sample registration page for adjusting both sides, touch AAddjjuusstteedd SSiiddee, then touch SSiiddee 22.

6. Specify the consecutive number of sample pages to print.

a. Touch PPrriinntt SSeettttiinnggss.

b. To increase or decrease the number of sample pages, for Quantity, touch the PPlluuss icon (++) or the MMiinnuuss icon

(--), then touch OOKK.

7. To print the sample pages, touch PPrriinntt SSaammppllee.

8. When printing is completed, touch CClloossee.

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9. On the sample pages, for Side 1, use a ruler to measure the distance of the printed image from the top, bottom,

left, and right edges.

Note: For identification, a single dot is printed on Side 1, and two dots are printed on Side 2.

10. For Side 2, measure the distance of the printed image from the top, bottom, left, and right edges.

11. If the image is centered, no adjustment is required. If the image is not centered, adjust the paper registration.

For more information, refer to Performing a Paper Registration Adjustment.

ADJUSTING THE ALTITUDE

Use Adjust Altitude to adjust the altitude to match that of the location where the printer is installed. If the altitude

setting is incorrect, it can cause print-quality problems.

To adjust the altitude:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> SSuuppppoorrtt >> AAllttiittuuddee AAddjjuussttmmeenntt.

3. Touch the altitude of the location of the printer, then touch OOKK.

4. To return to the Home screen, press the HHoommee button.

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Supplies

CONSUMABLES

Consumable supplies are printer supplies that become depleted during the operation of the printer. Consumable

supplies for this printer include the following:

• Genuine Xerox

Toner Cartridges in Cyan, Magenta, Yellow, and Black

• Staple Cartridges for the following finishers:

– The optional Integrated Office Finisher

– The optional Office Finisher

• Staple Cartridges for optional Office Finisher with Booklet Maker

• Each consumable includes installation instructions. To replace consumables, refer to the instructions included

with the consumable supply.

• Only install new cartridges in your printer. If a used toner cartridge is installed, then the toner remaining amount

displayed can be inaccurate.

• To ensure print quality, the toner cartridge is designed to cease functioning at a predetermined point.

CCaauuttiioonn:: Use of toner other than genuine Xerox

Toner can affect print quality and printer reliability.

Xerox

Toner is the only toner designed and manufactured under strict quality controls by Xerox for

specific use with this printer.

ORDERING SUPPLIES

When to Order Supplies

A warning appears on the control panel when supplies near their replacement time. Verify that you have

replacements on hand. It is important to order these items when the messages first appear to avoid interruptions to

your printing. An error message appears on the control panel when supplies must be replaced.

Order supplies from your local reseller or go to www.xerox.com/office/VLC71XXsupplies.

CCaauuttiioonn:: Use of non-Xerox supplies is not recommended. The Xerox Warranty, Service Agreement, and

Total Satisfaction Guarantee do not cover damage, malfunction, or degradation of performance caused

by use of non-Xerox supplies, or the use of Xerox supplies not specified for this printer. The Total

Satisfaction Guarantee is available in the United States and Canada. Coverage could vary outside these

areas. Please contact your Xerox representative for details.

Supply Status Information

You can check the supplies status, customize the alerts that appear on the control panel, and configure email alert

notifications.

To check the supplies status and set up alerts using the Embedded Web Server, refer to the System Administrator

Guide at www.xerox.com/office/VLC71XXdocs.

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Supplies Usage Report

The Supplies Usage Report provides coverage information and part numbers for reordering supplies. The date a

supply item was installed appears on the report.

To print the Supplies Usage Report:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> AAbboouutt >> IInnffoorrmmaattiioonn PPaaggeess.

3. Touch SSuupppplliieess UUssaaggee RReeppoorrtt.

4. To return to the Home screen, press the HHoommee button.

RECYCLING SUPPLIES

For more information on the Xerox

supplies recycling program, go to www.xerox.com/gwa.

TONER CARTRIDGES

General Precautions

WWaarrnniinngg:: When replacing a toner cartridge, be careful not to spill the toner. If any toner spills, avoid

contact with clothes, skin, eyes, and mouth. Do not inhale the toner dust.

WWaarrnniinngg:: Keep toner cartridges out of the reach of children. If a child accidentally swallows toner, have

the child spit out the toner, and rinse the mouth with water. Consult a physician immediately.

WWaarrnniinngg:: Use a damp cloth to wipe off spilled toner. Never use a vacuum cleaner to remove spills.

Electric sparks inside the vacuum cleaner can cause a fire or explosion. If you spill a large volume of toner,

contact your local Xerox representative.

WWaarrnniinngg:: Never throw a toner cartridge into an open flame. Remaining toner in the cartridge can catch

fire and cause burn injuries or an explosion.

Replacing a Toner Cartridge

A message appears on the control panel when a toner cartridge must be replaced.

Note: Each toner cartridge includes installation instructions.

PPRRIINNTTEERR SSTTAATTUUSS MMEESSSSAAGGEE CCAAUUSSEE AANNDD SSOOLLUUTTIIOONN

Reorder Toner The toner cartridge is low. Order a new toner cartridge.

Out of Toner The toner cartridge is empty. Replace the toner

cartridge with a new one.

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Routine Maintenance Items

Routine maintenance items are printer parts that have a limited life and require periodic replacement.

Replacements can be parts or kits. Routine maintenance items are typically customer replaceable.

Note: Each routine maintenance item includes installation instructions.

Routine maintenance items for this printer include the following:

• Cyan, Magenta, Yellow, and Black Drum Cartridges

• Waste Toner Container

• Hole-Punch Waste Container

• Staple Cartridge

• Booklet Staple Cartridge

REPLACING THE DRUM CARTRIDGE

WWaarrnniinngg:: Never throw drum cartridges into an open flame.

WWaarrnniinngg:: Never touch a labeled area on or near the heat roller in the fuser. You can get burned. If a

sheet of paper is wrapped around the heat roller, do not try to remove it immediately. Turn off the printer

immediately and wait 40 minutes for the fuser to cool. Try to remove the jam after the printer has cooled.

CCaauuttiioonn:: Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting. Do

not touch or scratch the surface of the drum.

When a drum cartridge requires replacement, a message appears on the control panel.

Note: Each drum cartridge includes installation instructions.

PPRRIINNTTEERR SSTTAATTUUSS MMEESSSSAAGGEE CCAAUUSSEE AANNDD SSOOLLUUTTIIOONN

Reorder Drum Cartridge The drum cartridge is nearing the end of its life. Order

a new drum cartridge.

Replace Drum Cartridge The drum cartridge has reached the end of its life.

Replace the drum cartridge with a new one.

REPLACING STAPLES IN THE INTEGRATED OFFICE FINISHER

If the printer has an optional finisher installed, the control panel displays a message when a staple cartridge is

empty and needs replacement. Locate then use the procedure for the finisher installed on your printer.

CCaauuttiioonn:: Do not perform this procedure while the printer is printing.

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1. Open the finisher front door.

2. To remove the staple cartridge, grasp the orange handle, then pull it firmly toward you.

3. Check inside the finisher for any loose staples and remove them.

4. Pinch both sides of the staple pack and remove the staple pack from the cartridge.

5. Insert the front side of the new staple pack into the staple cartridge, then push the rear side into the cartridge.

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6. Grasp the new staple cartridge by the orange handle, then insert the cartridge into the stapler until it clicks.

7. Close the finisher front door.

REPLACING STAPLES IN THE MAIN STAPLER OF THE OFFICE FINISHER

CCaauuttiioonn:: Do not perform this procedure while the printer is printing.

1. Open the finisher front door.

2. Reach into the finisher cabinet and pull the stapler toward you until it stops.

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3. Push the stapler assembly to the right, as shown.

4. To remove the staple cartridge, grasp the orange handle, then pull it firmly toward you.

5. Pinch both sides of the staple pack and remove the staple pack from the cartridge.

6. Insert the front side of the new staple pack into the staple cartridge, then push the rear side into the cartridge.

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7. Grasp the new staple cartridge by the orange handle, then insert the cartridge into the stapler assembly until it

clicks.

8. Close the finisher front door.

REPLACING STAPLES IN THE BOOKLET MAKER OF THE OFFICE FINISHER

CCaauuttiioonn:: Do not perform this procedure while the printer is printing.

1. Open the booklet maker side cover.

2. If the staple cartridges are not visible, grip the vertical panels at the left and right of the opening and slide the

panels to the center.

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3. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher.

4. Hold the tabs on both sides of the new staple cartridge and insert the cartridge into the original position in the

finisher.

Note: If you have trouble inserting the cartridge, ensure that the staples are positioned correctly in the

cartridge.

Note: The booklet maker uses two staple cartridges. Booklet stapling requires that both staple cartridges

contain staples.

5. Repeat the procedure for the other staple cartridge.

6. Close the booklet maker side cover.

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REPLACING STAPLES IN THE CONVENIENCE STAPLER

1. To open the stapler head, rotate the stapler head 180 degrees counterclockwise.

2. Grip the staple cartridge and pull it out of the stapler head.

3. Unpack the new staple cartridge. Remove any partial strips and any staple strips that are not flat.

4. Install the new staple cartridge in the stapler head. The staple cartridge clicks into place.

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5. To close the stapler head, rotate the stapler head 180 degrees clockwise.

EMPTYING THE HOLE PUNCH WASTE CONTAINER

When the hole punch waste container is full, a message appears on the control panel.

Emptying the Hole Punch Waste Container in the Office Finisher

CCaauuttiioonn:: Do not perform this procedure while the printer is printing.

1. Lift the finisher transport top cover.

2. Pull out the hole-punch waste container.

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3. Empty the container.

4. Insert the container all the way into the finisher.

5. Close the finisher transport top cover.

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Managing the Printer

VIEWING THE METER READING

The Billing/Usage menu displays the total number of impressions that the printer generated or printed during its

lifetime. You cannot reset the counters. A page is counted as one side of a sheet of paper. For example, a sheet of

paper that is printed on two sides counts as two impressions.

Note: If you provide regular billing information for your device, you can use the Remote Services Upload

feature to simplify the process. You can enable Remote Services to send billing meter readings to Xerox

automatically so that you do not have to collect the readings manually. For more information, refer to the

System Administrator Guide at www.xerox.com/office/VLC71XXdocs.

To view the billing information for your printer:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> BBiilllliinngg//UUssaaggee.

3. To view more details, touch UUssaaggee CCoouunntteerrss, then select an option.

4. After viewing the usage readings, to return to the Home screen, press the HHoommee button.

PRINTING THE BILLING SUMMARY REPORT

The Billing Summary Report provides information about the device and a detailed listing of the billing meters and

sheet counts.

To print the Billing Summary Report:

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> AAbboouutt >> IInnffoorrmmaattiioonn PPaaggeess.

3. Touch BBiilllliinngg SSuummmmaarryy RReeppoorrtt.

4. To return to the Home screen, press the HHoommee button.

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Moving the Printer

Before you move the printer:

• Ensure that you always power off the printer, and wait for it to shut down completely.

• Ensure that no jobs are in the print queue.

• Disconnect the power cord and other cables from the back of the printer.

WWaarrnniinngg:: To prevent electric shock, never touch the power plug with wet hands. When removing the

power cord, ensure that you pull the plug and not the cord. Pulling the cord can damage it, which can lead

to fire or electric shock.

Note:

• When moving the printer, do not tilt it more than 10 degrees in any direction. Tilting the

printer more than 10 degrees can cause toner spillage.

• When moving the printer over a long distance, remove the drum cartridge and toner

cartridge to prevent toner from spilling.

CCaauuttiioonn:: Do not expose the drum cartridge to direct sunlight or strong indoor fluorescent lighting. Do

not touch or scratch the surface of the drum.

CCaauuttiioonn:: Failure to repackage the printer properly for shipment can result in damage not covered by the

Xerox

Warranty, Service Agreement, or Total Satisfaction Guarantee. The Xerox

Warranty, Service

Agreement, or Total Satisfaction Guarantee do not cover damage to the printer caused by improper

moving.

After moving the printer:

1. Reinstall any parts that you removed.

2. Reconnect the printer to the cables and power cord.

3. Plug in and power on the printer.

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Troubleshooting

This chapter contains:

General Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 222

Paper Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

Clearing Finisher Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Clearing Staple Jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Clearing Hole Punch Jams in the Office Finisher. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Print-Quality Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Copy and Scan Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257

Fax Problems. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 260

General Troubleshooting

This section contains procedures to help you locate and resolve problems. Resolve some problems by simply

restarting the printer.

PRINTER DOES NOT POWER ON

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

The power switch is not switched on. Open the front door, then and check that the power

switch is in the On position.

At the printer control panel, press the PPoowweerr//WWaakkee

button. For details, refer to Powering On the Printer.

The power cord is not plugged into the outlet correctly. Power off the printer, then plug the power cord into the

outlet securely. Use the bracket provided with the

printer to secure the power cord in place.

The power cord is not secured in place correctly. Use the bracket provided with the printer to secure the

power cord in place.

Something is wrong with the outlet connected to the

printer.

Plug another electrical appliance into the outlet and

check if it operates properly.

Try a different outlet.

The printer is connected to an outlet with a voltage or

frequency that does not match the printer

specifications.

Use a power source with the specifications listed in the

Electrical Specifications.

CCaauuttiioonn:: Plug the three-wire cord with grounding prong directly into a grounded AC outlet.

PRINTER RESETS OR POWERS OFF FREQUENTLY

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

The power cord is not plugged into the outlet correctly. Power off the printer, confirm that the power cord is

plugged in correctly to the printer and the outlet, then

power on the printer.

A system error occurred. Power off the printer, then power on again. For more

information, refer to Printing the Error History Report. If

the error persists, contact your Xerox representative.

The printer is connected to an uninterruptible power

supply.

Power off the printer, then connect the power cord to a

suitable outlet.

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PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

The printer is connected to a power strip shared with

other high-power devices.

Plug the printer directly into the outlet or into a power

strip that is not shared with other devices.

The AAuuttoo PPoowweerr OOffff feature is enabled to save power. Increase the AAuuttoo PPoowweerr OOffff timer setting or disable

the AAuuttoo PPoowweerr OOffff feature. For more information,

refer to the System Administrator Guide at www.xerox.

com/office/VLC71XXdocs.

PRINTER DOES NOT PRINT

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

The printer is in Power Saver mode. On the control panel, press the PPoowweerr//WWaakkee button.

The printer has an error. If the Status LED is blinking amber, follow the

instructions on the control panel to clear the error. If

the error persists, contact your Xerox representative.

The printer is out of paper. Load paper into the tray.

The incorrect paper is loaded for the print job. Load the correct paper in the appropriate tray. At the

printer control panel, specify the correct paper size,

type and color.

The paper settings for the print job do not match any

paper loaded in the paper trays at the printer.

From the print driver, select a paper tray containing the

correct paper.

A toner cartridge is empty. Replace the empty toner cartridge.

No control panel indicators are lighted. Power off the printer, confirm that the power cord is

plugged in correctly to the printer and the outlet, then

power on the printer. If the error persists, contact your

Xerox representative.

The printer is busy.

• If the Status LED is flashing blue, a previous print

job could be the problem.

1 In the print driver, use the Printer Properties to

delete all print jobs in the print queue.

2 At the control panel, touch JJoobbss, then delete all

pending print jobs.

• Load the paper in the tray.

• If the Status LED does not flash once after you

send a print job, check the connection between the

printer and the computer. Power off the printer,

then power on the printer.

The printer cable is disconnected. If the Status LED does not flash once after you send a

print job, check the connection between the printer

and the computer.

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PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

There is a network-connectivity issue. If the printer is connected to a network:

1 Verify that the Ethernet cable is connected to the

printer.

2 On the printer Ethernet connector, verify that the

green LED is On. If the green LED is not lighted,

reseat both ends of the Ethernet cable.

3 Examine the TCP/IP address in the Communication

section of the Configuration Report. For more

information, refer to Printing the Configuration

Report.

4 If the TCP/IP address is 0.0.0.0, the printer needs

more time to acquire an IP address from the DHCP

server. Wait 2 minutes, then print the Configuration

Report again.

5 If the TCP/IP address is unchanged, or begins with

169, contact your network administrator.

There is a wireless network setup or connectivity issue. Verify that the Wireless Network Adapter is installed

and properly configured. For more information, refer to

Connecting to a Wireless Network.

PRINTING TAKES TOO LONG

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

The printer is set to a slower printing mode. For

example, the printer is set to print on Heavyweight

paper or Envelopes.

It takes more time to print on certain types of special

paper. Ensure that the paper type is set properly in the

print driver and at the printer control panel. For details,

refer to Print Speed.

The printer is in Power Saver mode. It takes time for printing to start when the printer is

coming out of Power Saver mode.

The way the printer was installed on the network could

be an issue.

Determine if a print spooler or a computer sharing the

printer is buffering all print jobs and then spooling

them to the printer. Spooling can slow print speeds. To

test the speed of the printer, print some information

pages such as the Demonstration Print. For details,

refer to Information Pages. If the page prints at the

rated speed of the printer, there could be a network or

printer installation issue. For more help, contact the

system administrator.

The job is complex. Wait. No action needed.

The print-quality mode in the driver is set to Enhanced. Change the print-quality mode in the print driver to

Standard.

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DOCUMENT PRINTS FROM WRONG TRAY

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

Application and print driver have conflicting tray

selections.

1 Check the tray selected in the print driver.

2 Access the page setup or printer settings of the

application from which you are printing.

3 Set the paper source to match the tray selected in

the print driver or set the paper source to

AAuuttoommaattiiccaallllyy SSeelleecctt.

4 Check that you have the latest print driver installed.

For details, go to www.xerox.com/office/

VLC71XXsupport.

Note: To have the print driver select the tray, set

the tray used as the paper source to AAuuttoo

SSeelleeccttiioonn EEnnaabblleedd.

AUTOMATIC 2-SIDED PRINTING PROBLEMS

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

Unsupported or incorrect paper. Ensure that you are using the correct paper. Do not use

transparencies, envelopes, labels, or reloaded paper for

automatic 2-sided printing. For details, see Supported

Standard Paper Sizes for Automatic 2-Sided Printing.

Incorrect setting. On the print driver Printing Options tab, select 22--ssiiddeedd

PPrriinnttiinngg.

PRINTER IS MAKING UNUSUAL NOISES

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

There is an obstruction or debris inside the printer. Power off the printer, then remove the obstruction

or debris. If you cannot remove the obstruction,

contact your Xerox representative.

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PAPER TRAY WILL NOT CLOSE

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

The paper tray does not fully close.

• If the tray is extended for legal-size paper, the tray

protrudes when it is inserted into the printer. For

more information, refer to Configuring Tray

Settings.

• Some debris or an object is blocking the tray.

• The tray is blocked by the table or shelf on which it

is located.

• If the paper lift plate at the back of the tray is not

locked down, replace the tray.

CONDENSATION HAS FORMED INSIDE THE PRINTER

Moisture can condense inside a printer where the humidity is above 85% or when a cold printer is located in a

warm room. Condensation can form in a printer after it has been sitting in a cold room that is heated quickly.

PPRROOBBAABBLLEE CCAAUUSSEESS SSOOLLUUTTIIOONNSS

The printer has been sitting in a cold room. Allow the printer to operate for several hours at room

temperature.

The relative humidity of the room is too high.

• Reduce the humidity in the room.

• Move the printer to a location where the

temperature and relative humidity are within the

operating specifications.

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Paper Jams

LOCATING PAPER JAMS

WWaarrnniinngg:: Never touch a caution-labeled area in the fuser. You can get burned. If a sheet of paper is

wrapped around the inside the fuser, do not try to remove it immediately. Power off the printer

immediately and wait 40 minutes for the fuser to cool. Try to remove the jam after the printer has cooled.

If the error persists, contact your Xerox representative.

CCaauuttiioonn:: Do not attempt to clear any paper jams using tools or instruments. This can permanently

damage the printer.

The following illustration shows where paper jams can occur along the paper path:

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1. Paper Tray Feed Area (Door B)

2. Bypass Tray (Tray 5)

3. Fuser Area (Door A)

4. Paper Output Area (Door C)

5. Duplex Automatic Document Feeder

6. Document Feeder Output Tray

7. Finisher Areas

8. Paper Trays 1–4

MINIMIZING PAPER JAMS

The printer is designed to function with minimal paper jams using Xerox-supported paper. Other paper types can

cause jams. If supported paper is jamming frequently in one area, clean that area of the paper path.

The following can cause paper jams:

• Selecting the incorrect paper type in the print driver

• Using damaged paper

• Using unsupported paper

• Loading paper incorrectly

• Overfilling the tray

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• Adjusting the paper guides improperly

Most jams can be prevented by following a simple set of rules:

• Use only supported paper. For more information, refer to Supported Paper.

• Follow proper paper handling and loading techniques.

• Always use clean, undamaged paper.

• Avoid paper that is curled, torn, moist, creased, or folded.

• To separate the sheets before loading into the tray, fan the paper.

• Do not load paper above the maximum fill line.

• After loading paper in the trays, adjust the paper guides in all trays. A guide that is not properly adjusted can

cause poor print quality, misfeeds, skewed prints, and printer damage.

• After loading paper in the trays, at the control panel, select the correct paper type and size.

• Before printing, select the correct paper type and size in the print driver.

• Store paper in a dry location.

The following can cause paper jams:

• Polyester-coated paper that is designed especially for inkjet printers

• Paper that is folded, wrinkled, or excessively curled

• Loading more than one type, size, or weight of paper in a tray at the same time

• Loading paper above the maximum fill line in the paper tray

• Allowing the output tray to become overfilled

For a detailed list of supported paper, refer to Supported Paper.

CLEARING PAPER JAMS

Clearing Jams in the Document Feeder

To resolve the error that appears on the control panel, remove all paper from the Duplex Automatic Document

Feeder areas.

1. Lift the lever, and open the top cover of the document feeder.

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2. If the original document is not caught in the entry to the document feeder, pull the document straight out in

the direction shown.

3. Close the top cover. To close the top cover, press it down until it clicks into place.

4. If the document is not visible when the top cover is opened, lift the document feeder. Remove any original

document from the document glass.

5. To access the second-side scanning lens assembly, on the left side of the document cover, lower the lever.

Remove the original document in the direction shown.

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6. If the original document is not visible when the document feeder is opened, close the document feeder. Lift the

document feeder tray, then remove the jammed paper.

7. Lower the document feeder tray.

8. If the original document is not wrinkled or torn, load document into the feeder again, following the instructions

on the control panel.

9. After clearing a paper jam from the Duplex Automatic Document Feeder, reload the entire original document,

including the pages already scanned. The printer automatically skips the scanned pages and scans the

remaining pages.

CCaauuttiioonn:: Torn, wrinkled, or folded original documents can cause jams and damage the printer. To copy

torn, wrinkled, or folded original documents, use the document glass.

Clearing Paper Jams from Trays 1–4

To resolve the error that appears on the control panel, clear all paper from the paper path.

1. Before removing the tray from the printer, review the paper jam message on the control panel. If another jam

error appears, clear that jam inside the printer first.

2. Pull out the tray until it stops.

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3. Remove the paper from the tray.

4. If the paper is torn, remove the tray completely and check inside the printer for torn pieces of paper.

5. Reload the tray with undamaged paper, then push the tray in until it stops.

6. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings.

• To confirm the same paper size, type, or color, touch OOKK.

• To select a new paper size, type, or color, touch the current setting, then select a new setting. When

finished, touch OOKK.

7. To return to the Home screen, press the HHoommee button.

Clearing Paper Jams from the Bypass Tray

To resolve the error that appears on the control panel, clear all paper from the paper path.

1. Remove the jammed paper from the tray. Ensure that the paper feed entrance where the tray connects to the

printer is clear.

2. If the paper is torn, check inside the printer for torn pieces of paper.

3. Before you reload the Bypass Tray, fan the paper, then ensure that all four corners are aligned.

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4. Insert the paper into the Bypass Tray with the print side face down. Ensure that the leading edge of the paper

lightly touches the paper-feed entrance.

5. When paper trays are set to Fully Adjustable, you are prompted to verify or change the paper settings.

• To confirm the same paper size, type, or color, touch OOKK.

• To select a new paper size, type or color, touch the current setting, then select a new setting. When finished,

touch OOKK.

6. To return to the Home screen, press the HHoommee button.

Clearing Paper Jams at Doors A, B and C

To resolve the error that appears on the control panel, clear all paper from the paper path.

Clearing Jams at Door A

1. Open the Bypass Tray and Door A.

WWaarrnniinngg:: The area around the Fuser can be hot. Use caution to avoid injury.

CCaauuttiioonn:: Do not touch the transfer roller. Touching the roller can reduce image quality.

a. Open the Bypass Tray.

b. Lift the release lever.

c. Open Door A.

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2. Remove the jammed paper.

3. If paper is jammed at the exit to the output tray, to remove it, carefully pull it straight out in the direction

shown.

Note: Toner can adhere to the transfer roller. This does not affect print quality.

4. If paper is jammed in the Fuser, remove the paper from areas A1 and A2 as shown.

Note: If the paper is torn, remove all torn pieces from the printer.

5. Close Door A and the Bypass Tray.

a. To close Door A, push the door up firmly until it clicks into place.

b. Close the Bypass Tray.

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Clearing Jams at Door B

1. Pull the release lever, then open Door B.

2. Remove the jammed paper from the paper tray feed area.

Note: If the paper is torn, remove all torn pieces from the printer.

3. For paper jammed in the upper position, look inside the printer, locate the jammed paper, then remove it.

Note: If the paper is inaccessible, refer to Clearing Jams at Door A.

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4. For paper jammed in the tray feed roller, open the tray, then remove the paper.

5. Close Door B.

Clearing Jams at Door C

1. Open the Bypass Tray and Door A.

WWaarrnniinngg:: The area around the Fuser can be hot. Use caution to avoid injury.

CCaauuttiioonn:: Do not touch the transfer roller. Touching the roller can reduce image quality.

a. Open the Bypass Tray.

b. Lift the release lever.

c. Open Door A.

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2. At Door C, lift the release lever, then open Door C.

3. Remove any jammed paper in the paper output area.

Note: If the paper is torn, remove all torn pieces from the printer.

4. To close Door C, push the door up firmly until it clicks into place.

5. Close Door A and the Bypass Tray.

a. To close Door A, push the door up firmly until it clicks into place.

b. Close the Bypass Tray.

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TROUBLESHOOTING PAPER JAMS

Multiple Sheets Pulled Together

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The paper tray is too full. Remove some of the paper. Do not load paper above the maximum

fill line.

The edges of the paper are not even. Remove the paper, align the edges, and then reload the paper.

The paper is moist from humidity. Remove the paper from the paper tray. Load new, dry paper into the

tray.

Too much static electricity is present. Load a new ream of paper.

Using unsupported paper. Use only Xerox

-approved paper. For details, refer to Supported Paper.

Humidity is too high for coated paper.

• Feed paper one sheet at a time.

• Try loading paper in the Bypass tray.

The feed rollers are dirty. With a clean, lint-free cloth moistened with water, wipe the feed

rollers until they are clean. For details, refer to Cleaning the Printer.

Tray is loaded with mixed paper. Load the tray with only one type and size of paper.

Paper Misfeeds

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The paper is not correctly positioned in the tray. Remove the misfed paper and reposition it properly in

the tray.

Adjust the paper guides in the tray to match the size of

the paper.

The paper tray is too full. Remove some of the paper. Do not load paper past the

fill line.

The paper guides are not correctly adjusted to the

paper size.

Adjust the paper guides in the tray to match the size of

the paper.

The tray contains warped or wrinkled paper. Remove the paper, smooth it out, and reload it. If it still

misfeeds, do not use that paper.

The paper is moist from humidity. Remove the moist paper and replace it with new, dry

paper.

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Using paper of the wrong size, thickness, or type. Use only Xerox approved paper. For details, refer to

Supported Paper

The feed rollers are dirty. With a clean, lint-free cloth moistened with water, wipe

the feed rollers until they are clean. For details, refer to

Cleaning the Printer.

Label and Envelope Misfeeds

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The label sheet is facing the wrong way

in the tray.

• Load label sheets according to the instructions from the

manufacturer.

• Load labels in the tray, face up.

• For more information, refer to Labels.

Labels are missing, curled, or pulled

away from the backing sheet.

Do not use any sheet where labels are missing, curled, or pulled away

from the backing sheet.

Envelopes are loaded incorrectly. You can print envelopes from the Bypass Tray or Tray 1.

For more information, refer to Envelopes.

Envelopes are wrinkling.

• The heat and pressure of the laser printing process can cause

wrinkling.

• Use supported envelopes. For more information, refer to Guidelines

for Printing Envelopes.

Note: When you load envelopes long-edge feed, ensure that

you specify landscape orientation in the print driver.

Paper Jam Message Stays On

Note: Check for, and remove, torn pieces of paper in the paper path.

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Some paper remains jammed in the

printer.

Recheck the paper path and make sure that you have removed all of

the jammed paper.

One of the printer doors is open. Check the doors on the printer. Close any door that is open.

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Jams During Automatic 2-Sided Printing

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Using paper of the wrong size,

thickness, or type.

Use paper of the correct size, thickness, or type. For more information,

refer to Supported Standard Paper Sizes.

Paper is loaded in the wrong tray. Ensure that paper is loaded into the correct tray. For more

information, refer to Supported Paper.

Tray is loaded with mixed paper. Load the tray with only one type and size of paper.

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Clearing Finisher Jams

CLEARING PAPER JAMS IN THE INTEGRATED OFFICE FINISHER

1. Open the finisher front door.

2. Carefully remove the jammed paper.

Note: If the paper is torn, remove all torn pieces of jammed paper from the printer.

3. Rotate the green knob in the direction shown, then carefully remove the jammed paper.

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4. Close the finisher front door.

CLEARING PAPER JAMS IN THE OFFICE FINISHER

Clearing Jams Under the Office Finisher Top Cover

1. Pull up the lever on the top cover, then open the top cover.

2. Remove the jammed paper.

Note: If the paper is torn, remove all torn pieces of the jammed paper from the finisher.

3. Close the top cover of the finisher.

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Clearing Jams in the Office Finisher Transport

1. Open the finisher transport cover.

2. Remove the jammed paper.

Note: If the paper is torn, remove all torn pieces of the jammed paper from the finisher.

3. Close the finisher transport cover.

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Clearing Staple Jams

CLEARING STAPLE JAMS IN THE INTEGRATED OFFICE FINISHER

CCaauuttiioonn:: Do not perform this procedure while the printer is printing.

1. Open the finisher front door.

2. To remove the staple cartridge, grasp the orange handle, then pull it firmly toward you.

3. Check inside the finisher for any loose staples, then remove the staples.

4. To open the clamp to gain access to the jammed staples, pull the clamp in the direction shown.

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5. Remove the jammed staples, then push the clamp in the direction shown until the clamp clicks into the locked

position.

WWaarrnniinngg:: The points of the jammed staples are sharp. Remove the jammed staples carefully.

6. Grasp the staple cartridge handle, then insert the cartridge into the stapler until the cartridge clicks into

position.

7. Close the finisher front door.

STAPLE JAMS IN THE OFFICE FINISHER

Clearing Staple Jams in the Office Finisher

CCaauuttiioonn:: Do not perform this procedure while the printer is printing.

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1. Open the finisher front door.

2. Pull the stapler assembly toward you until it stops.

3. Push the stapler assembly to the right, as shown.

4. To remove the staple cartridge, grasp the orange handle, then pull the handle toward you.

5. Check inside the finisher for any loose staples, then remove the staples.

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6. To open the staple cartridge clamp, pull the clamp in the direction shown.

7. Remove the jammed staples, then push the clamp in the direction shown until the clamp clicks into the locked

position.

WWaarrnniinngg:: The points of the jammed staples are sharp. Remove the jammed staples carefully.

8. Grasp the orange handle, then insert the cartridge into the stapler assembly until the cartridge clicks into place.

9. Close the finisher front door.

Clearing Booklet Staple Jams in the Office Finisher

CCaauuttiioonn:: Do not perform this procedure while the printer is printing.

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1. Open the booklet maker side cover.

2. If the staple cartridges are not visible, grip the vertical panels at the left and right of the opening and slide the

panels to the center.

3. Hold the tabs on both sides of the staple cartridge and pull the cartridge out of the finisher.

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4. To remove the jammed staples, pull the staples in the direction shown.

WWaarrnniinngg:: The points of the jammed staples are sharp. Remove the jammed staples carefully.

5. Hold the tabs on both sides of the staple cartridge and insert the cartridge into the original position in the

finisher.

Note: If you have trouble inserting the cartridge, ensure that the staples are positioned correctly in the

cartridge.

Note: The booklet maker uses two staple cartridges. Booklet stapling requires that both staple cartridges

contain staples.

6. Repeat the procedure for the other staple cartridge.

7. Close the booklet maker side cover.

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Clearing Hole Punch Jams in the Office Finisher

If the printer stops printing and reports a hole-punch jam, empty the hole-punch waste container. For details on the

finisher installed on your printer, refer to Emptying the Hole Punch Waste Container in the Office Finisher.

After you empty the hole-punch waste container, locate and remove any paper jams.

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Print-Quality Problems

Your printer is designed to produce consistently high-quality prints. If you observe print-quality problems, use the

information in this section to troubleshoot the problem. For more information, go to www.xerox.com/office/

VLC71XXsupport.

CCaauuttiioonn:: The Xerox Warranty, Service Agreement, or Xerox Total Satisfaction Guarantee does not cover

damage caused by using unsupported paper or specialty media. The Xerox Total Satisfaction Guarantee is

available in the United States and Canada. Coverage could vary outside these areas. Contact your local

Xerox representative for details.

• To ensure consistent print quality, the toner, print, and drum cartridges for many devices are designed to cease

functioning at a predetermined point.

• Grayscale images printed with the composite black setting increment the color pages counter, because color

consumables are used. Composite black is the default setting on most printers.

CONTROLLING PRINT QUALITY

Various factors can affect the quality of the output of your printer. For consistent and optimum print quality, use

paper designed for your printer, and correctly set the Print-Quality Mode and Color Adjustments. Follow the

guidelines in this section to maintain optimum print quality from your printer.

Temperature and humidity affect the quality of the printed output. The range for optimal print quality is 15–28ºC

(59–82ºF) and 20–70% relative humidity. However, print quality can be affected when operating near the limits for

both temperature and humidity.

PAPER AND MEDIA

Your printer is designed to use various paper and other media types. Follow the guidelines in this section for the best

print quality and to avoid jams:

• Use only Xerox-approved paper. For details, refer to Supported Paper.

• Use only dry, undamaged paper.

• Ensure that the paper type selected in your print driver matches the paper type on which you are printing.

• If you have the same size paper loaded in more than one tray, ensure that the proper tray is selected in the

print driver.

• Store your paper and other media properly for optimum print quality. For details, refer to Paper Storage

Guidelines.

CCaauuttiioonn:: Some paper and other media types can cause poor output quality, increased paper jams, or

damage your printer.

Do not use the following:

• Rough or porous paper

• Inkjet paper

• Paper that has been photocopied

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• Paper that has been folded or wrinkled

• Paper with cutouts or perforations

• Stapled paper

• Envelopes with windows, metal clasps, side seams, or adhesives with release strips

• Padded envelopes

• Plastic media

• Transparencies

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SOLVING PRINT-QUALITY PROBLEMS

When the print quality is poor, to correct the problem, select the closest symptom from the following table, then

refer to the corresponding solution. You can also print Support pages to help detect image-quality problems. For

details, refer to Information Pages.

If the print quality does not improve after performing the appropriate action, contact your Xerox representative.

NNoottee:: To maintain print quality, a warning message appears when the toner level is low or when the drum cartridge

is nearing the end of life. When the toner cartridge is empty, or when the drum cartridge has reached end of life, a

second message appears. The second message prompts you to replace the expired cartridge. The printer stops

printing until you install a new toner cartridge or drum cartridge.

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The output is too light.

• To check the toner level, check the control panel,

use the print driver, or the Embedded Web Server. If

the toner cartridge is near empty, replace it.

• Verify that the toner cartridge is approved for use in

this printer, and replace it as needed. For best

results, use a genuine Xerox toner cartridge.

• Replace the paper with a recommended size and

type, then confirm that your printer and print driver

settings are correct.

• Verify that the paper is dry and that supported

paper is used. If not, change the paper.

• Change the Paper Type settings in the print driver.

In the print driver, on the Printing Options tab,

select PPaappeerr, then change the OOtthheerr TTyyppee setting.

Only one color is faded.

Check the condition of the toner cartridge and replace

it if necessary.

Color around the edge of printing is incorrect. Adjust the color registration. For details, refer to Color

Registration.

White lines or streaks running through only one color. Clean the lens for the affected color. For details, refer to

Cleaning the Printhead Lenses.

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Toner smears or print rubs off.

The output has stains on the back side.

• Change the Paper Type settings in the print driver.

For example, change Plain to Lightweight

Cardstock. In the print driver, on the Printing

Options tab, select PPaappeerr, then change the OOtthheerr

TTyyppee setting.

• Verify that the paper is the correct size, type, and

weight. If not, change the paper settings.

• Verify that the printer is plugged into an outlet that

is providing the correct voltage and power. Review

the electrical specification of the printer with an

electrician if necessary. For details, refer to Electrical

Specifications.

Random spots on the output, or the image is blurry.

• Ensure that the toner cartridge is installed correctly.

• If you used a non-genuine brand toner cartridge,

install a genuine Xerox toner cartridge.

• Use the Rough paper type setting, or try a paper

with a smoother surface.

• Ensure that the humidity in the room is within

specifications. For details, refer to Relative Humidity.

The output is blank.

• Power off the printer, then power on again.

• If the error persists, contact your Xerox

representative.

Note: Check to see if the transfer belt is in the

locked position.

Black or color streaks appear in the output.

• Clean the printhead lens using the tool provided.

For details, refer to Cleaning the Printhead Lenses.

• Replace the Drum Cartridge.

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• If the error persists, contact your Xerox

representative.

The output has a mottled appearance.

• Verify that the paper is the correct size, type, and

weight. If not, change the paper settings.

• Ensure that the humidity in the room is within

specifications. For details, refer to Relative Humidity.

• Choose a different paper type at the control panel,

in the application, and in the print driver.

• Replace the paper.

Ghosting appears in the printed output.

• Verify that the paper is the correct size, type, and

weight. If not, change the paper settings.

• Change the Paper Type settings in the print driver.

In the print driver, on the Printing Options tab,

select PPaappeerr, then change the OOtthheerr TTyyppee setting.

• Replace the Drum Cartridge.

Auger marks appear on the printed output.

• To check the toner level, check the control panel,

use the print driver, or the Embedded Web Server. If

the toner cartridge is near empty, replace it.

• Verify that the toner cartridge is approved for use in

this printer, and replace it as needed. For best

results, use a genuine Xerox toner cartridge.

The output print is wrinkled or stained.

• Verify that the paper is the correct size, type, and

weight for the printer and that it is loaded properly.

If not, change the paper.

• Try a new ream of paper.

• Change the Paper Type settings in the print driver.

In the print driver, on the Printing Options tab,

select PPaappeerr, then change the OOtthheerr TTyyppee setting.

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Envelopes are wrinkled or creased when printed.

• Check if the crease is within 30 mm (1.2 in.) of the

four edges of the envelope.

• If yes, it is printing as expected. Your printer is not

faulty.

• If not, take the following actions:

Ensure that envelopes are loaded properly in the

bypass tray. For details, refer to Loading Envelopes

in the Bypass Tray.

Follow the guidelines for printing on envelopes. For

details, refer to Guidelines for Printing Envelopes.

If the problem persists, use a different size

envelope.

The top margin is incorrect.

• Ensure that the paper is loaded properly.

• Ensure that the margins are set correctly in the

application that you are using.

• Adjust the paper registration. For details, refer to

Adjusting Paper Registration.

The printed surface of the paper is bumpy.

1 Print a solid image over the entire surface of one

sheet of paper.

2 Load the printed sheet into the tray with the

printed side face down.

3 Print five blank pages to remove debris from the

fuser rollers.

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Copy and Scan Problems

If the copy or scan quality is poor, refer to the following table.

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Lines or streaks only present in copies made from the

document feeder.

There is debris on the CVT glass. When scanning, the

paper from the document feeder passes over the debris

on the glass surfaces, resulting in lines and streaks.

Clean all glass surfaces with a lint-free cloth dampened

with water. For details, refer to Cleaning the Scanner.

Spots present in copies taken from the document glass. There is debris on the document glass. When scanning,

the debris creates a spot on the image. Clean all glass

surfaces with a lint-free cloth dampened with water.

Image is too light or too dark. Adjust the lighten/darken setting.

Image quality is poor when scanning color original

documents.

For best results, select Black & White output.

Colors are inaccurate. Adjust color settings and confirm that the correct

Original Type is set.

Perform the Scan Color Consistency procedure. For

details, refer to Color Registration.

If the problem persists, for online support information, go to www.xerox.com/office/VLC71XXsupport.

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Fax Problems

Note: If you cannot send and receive faxes, make sure that you are connected to an approved analog

telephone line. The fax cannot send or receive when connected to a digital phone line.

If you cannot send or receive faxes correctly, refer to the following tables.

PROBLEMS SENDING FAXES

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The document is not scanned using

the document feeder.

The document is too thick, too thin,

or too small.

Use the document glass to send the

fax.

The document is scanned at an

angle.

The document feeder guides are

not adjusted to the width of the

document.

Adjust the document feeder guides

to fit the width of the document.

The fax received by the recipient is

blurry.

The document is positioned

incorrectly.

Position the document correctly.

The document glass is dirty. Clean the document glass.

The text in the document is too

light.

Adjust the resolution.

There is a problem with the

telephone connection.

Verify that the telephone line is

working, then send the fax again.

There is a problem with the fax

machine of the caller.

Make a copy to verify that your

printer is operating correctly. If the

copy was printed correctly, have the

recipient verify the condition of the

receiving fax machine.

The fax received by the recipient is

blank.

The document was loaded

incorrectly.

• Document feeder: Place the

original document face up.

• Document glass: Place the

original document face down.

Fax was not transmitted. The fax number is wrong. Verify the fax number.

The telephone line is connected

incorrectly.

Verify the telephone connection. If

it is disconnected, connect it.

There is a problem with the fax

machine of the recipient.

Contact the recipient.

The fax is not installed or is not

enabled.

Verify that the fax is installed and

enabled.

If the problem persists, for online support information, go to www.xerox.com/office/VLC71XXsupport.

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PROBLEMS RECEIVING FAXES

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The received fax is blank. There is a problem with the

telephone connection or with the

fax machine of the sender.

Verify that the printer can make

copies. Request that the sender

resent the fax.

The sender loaded the pages

incorrectly.

Contact the sender.

The printer answers the call, but

does not accept incoming data.

Not enough memory. If the job contains several graphics,

the printer could not have enough

memory. The printer does not

answer when memory is low. Delete

stored documents and jobs then

wait for the existing job to

complete. This increases available

memory.

The received fax size is reduced. The paper supply in the printer does

not match the document size sent.

Confirm the original size of the

documents. Documents could be

reduced based on the available

paper supply in the printer.

Faxes cannot be received

automatically.

The printer is set to receive faxes

manually.

Set the printer to automatic

reception.

The memory is full. Load paper if it is empty, and then

print the faxes stored in the

memory.

The telephone line is connected

incorrectly.

Verify the telephone line

connection. If it is disconnected,

connect it.

There is a problem with the fax

machine of the sender.

Make a copy to verify that your

printer is operating correctly. If the

copy prints correctly, have the

recipient verify that the receiving

fax machine is operating correctly.

If the problem persists, for online support information, go to www.xerox.com/office/VLC71XXsupport.

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Getting Help

Your printer includes utilities and resources to help you troubleshoot printing problems.

VIEWING WARNING MESSAGES ON THE CONTROL PANEL

When a warning condition occurs, the printer alerts you of the problem. A message appears on the control panel

and the LED status light on the control panel flashes amber or red. Warning alerts inform you about printer

conditions, such as low supplies or open doors, that require your attention. If more than one warning condition

occurs, only one warning message appears on the control panel at a time.

VIEWING CURRENT ERRORS ON THE CONTROL PANEL

When an error condition occurs, a message appears on the control panel to inform you of the problem. Error

messages warn you about printer conditions that prevent the printer from printing or degrade printing

performance. If more than one error occurs, only one is displayed on the control panel.

USING THE INTEGRATED TROUBLESHOOTING TOOLS

Your printer has a set of reports that you can print. These reports include the Demonstration Print page and the

Error History report that can assist you in troubleshooting certain problems. The Demonstration Print page prints an

image to show print quality. You can use this page to troubleshoot print-quality issues with the printer. The Error

History report prints information on the most recent printer errors.

For more information, refer to Printing Information Pages.

Printing Information Pages

1. At the printer control panel, press the HHoommee button.

2. Touch DDeevviiccee >> AAbboouutt >> IInnffoorrmmaattiioonn PPaaggeess.

3. To print an information page, touch the needed page.

4. To return to the Home screen, press the HHoommee button.

Printing the Error History Report

1. At the printer control panel, press the HHoommee button.

2. To print the Error History Report, touch DDeevviiccee >> SSuuppppoorrtt >> SSuuppppoorrtt PPaaggeess >> EErrrroorr HHiissttoorryy RReeppoorrtt.

3. To return to the Home screen, press the HHoommee button.

ONLINE SUPPORT ASSISTANT

The Online Support Assistant is a knowledge base that provides instructions and troubleshooting help to solve your

printer problems. You can find solutions for print-quality problems, paper jams, software installation issues, and

more.

To access the Online Support Assistant, go to www.xerox.com/office/VLC71XXsupport.

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MORE INFORMATION ABOUT YOUR PRINTER

To obtain more information about your printer, refer to More Information.

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Specifications

This appendix contains:

Printer Configurations and Options. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Performance Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Physical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 271

Environmental Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279

Electrical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Printer Configurations and Options

AVAILABLE CONFIGURATIONS

This printer is a network printer with copy, automatic 2-sided printing, scan functions, fax functions, and USB or

network connectivity.

Available configurations:

• Base Model; an optional second tray without stand is available

• Printer, additional trays with stand

• Printer, additional trays with Tandem Tray Module

• Printer, additional trays, and High-Capacity Feeder

• Printer, additional trays, and Integrated Office Finisher

• Printer, additional trays, High-Capacity Feeder, and Integrated Office Finisher

• Printer, additional trays, and Office Finisher

• Printer, additional trays, High-Capacity Feeder, and Office Finisher

• Printer, additional trays, and Office Finisher with Booklet Maker

• Printer, additional trays, High-Capacity Feeder, and Office Finisher with Booklet Maker

FEATURES

PPrriinntt SSppeeeedd ffoorr 11--SSiiddeedd,,

BBllaacckk aanndd WWhhiittee::

VVeerrssaaLLiinnkk

®®

CC77112200 VVeerrssaaLLiinnkk

®®

CC77112255 VVeerrssaaLLiinnkk

®®

CC77113300

A4 (210 x 297 mm),

Letter (8.5 x 11 in.)

20 ppm maximum 25 ppm maximum 30 ppm maximum

216 x 356 mm, Legal (8.5

x 14 in.)

16 ppm maximum 19 ppm maximum 23 ppm maximum

A3 (297 x 420 mm),

Tabloid (11 x 17 in.)

13 ppm maximum 16 ppm maximum 20 ppm maximum

PPrriinntt SSppeeeedd ffoorr 11--SSiiddeedd,,

CCoolloorr::

VVeerrssaaLLiinnkk

®®

CC77112200 VVeerrssaaLLiinnkk

®®

CC77112255 VVeerrssaaLLiinnkk

®®

CC77113300

A4 (210 x 297 mm),

Letter (8.5 x 11 in.)

20 ppm maximum 25 ppm maximum 30 ppm maximum

216 x 356 mm, Legal (8.5

x 14 in.)

16 ppm maximum 19 ppm maximum 23 ppm maximum

A3 (297 x 420 mm),

Tabloid (11 x 17 in.)

13 ppm maximum 16 ppm maximum 20 ppm maximum

PPrriinntt SSppeeeedd ffoorr 22--SSiiddeedd,,

BBllaacckk aanndd WWhhiittee::

VVeerrssaaLLiinnkk

®®

CC77112200 VVeerrssaaLLiinnkk

®®

CC77112255 VVeerrssaaLLiinnkk

®®

CC77113300

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Specifications

A4 (210 x 297 mm),

Letter (8.5 x 11 in.)

20 ppm maximum 25 ppm maximum 30 ppm maximum

216 x 356 mm, Legal (8.5

x 14 in.)

16 ppm maximum 19 ppm maximum 23 ppm maximum

A3 (297 x 420 mm),

Tabloid (11 x 17 in.)

9 ppm maximum 10 ppm maximum 12 ppm maximum

PPrriinntt SSppeeeedd ffoorr 22--SSiiddeedd,,

CCoolloorr::

VVeerrssaaLLiinnkk

®®

CC77112200 VVeerrssaaLLiinnkk

®®

CC77112255 VVeerrssaaLLiinnkk

®®

CC77113300

A4 (210 x 297 mm),

Letter (8.5 x 11 in.)

20 ppm maximum 25 ppm maximum 30 ppm maximum

216 x 356 mm, Legal (8.5

x 14 in.)

16 ppm maximum 19 ppm maximum 23 ppm maximum

A3 (297 x 420 mm),

Tabloid (11 x 17 in.)

9 ppm maximum 10 ppm maximum 12 ppm maximum

PPrriinntt oorr CCooppyy RReessoolluuttiioonn Standard Mode: 600 x 600 dpi

Enhanced Mode: 1200 x 2400 dpi

PPaappeerr CCaappaacciittyy::

VVeerrssaaLLiinnkk

®®

CC77112200//CC77112255//CC77113300

Bypass Tray 100 sheets, 80 g/m

Tray 1 520 sheets, 80 g/m

Single Tray Module 520 sheets, 80 g/m

3-Tray Module 520 sheets per tray, 80 g/m

Tandem Tray Module Tray 2: 520 sheets, Tray 3: 870 sheets, Tray 4: 1130 sheets, 80 g/m

High-Capacity Feeder 2000 sheets, 80 g/m

Output Tray 500 sheets A4 (Letter), 200 sheets A3 (Tabloid), 80 g/m

Envelope Tray 60 envelopes

OOuuttppuutt CCaappaacciittyy:: VVeerrssaaLLiinnkk

®®

CC77112200//CC77112255//CC77113300

Dual Catch Trays Up to 250 sheets per tray

Integrated Office Finisher

Stacking Tray

Up to 500 sheets for A4 (Letter), or 200 sheets for A3 (Tabloid), 80 g/m

Office Finisher Stacking

Tray

Up to 2000 sheets unstapled, 1000 sheets with one staple, or 750 sheets with two

staples for A4 (Letter), 80 g/m

Booklet Maker Up to 40 booklets, 2–15 sheets per booklet, 80 g/m

Convenience Stapler 50-sheet stapling, 5000 staples

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C71XX Series Color Multifunction Printer User Guide 265

Specifications

Maximum Standard Print

Size

A3 (297 x 410 mm, 11.7 x 16.1 in.)

279.4 x 431.8 mm (11 x 17 in.)

Maximum Print Area 4 mm from the leading edge of the paper, 2 mm from the side edge and trailing

edge of the paper

Maximum printable area for a print job: 291.0 x 476.6 mm (11.5 x 18.8 in.) (W x L)

Maximum printable area for a copy job, for Document Glass: 291.0 x 425.8 mm

(11.5 x 16.8 in.) (W x L)

Maximum Weight of

Paper for 2-Sided Printing

169 g/m

Maximum Standard Copy

Size

A3 (297 x 410 mm, 11.7 x 16.1 in.)

279.4 x 431.8 mm (11 x 17 in.)

DDooccuummeenntt FFeeeeddeerr:: VVeerrssaaLLiinnkk

®®

CC77112200//CC77112255//CC77113300

Type Duplex Automatic Document Feeder

Capacity 110 sheets

Scan Resolution 600 x 600 dpi

Maximum Scan Size Document Glass: 291.0 x 425.8 mm (11.5 x 16.8 in.) (W x L)

Automatic Document Feeder: 297 x 431.8 mm (11.7 x 17 in.) (W x L)

Scan Speed:

1-Sided Up to 80 ppm

2-Sided Up to 80 ppm

File Formats JPEG

TIFF (single page and multi-page)

XPS (single page and multi-page

PDF (single page and multi-page)

Searchable PDF

Password-protected PDF

Linearized PDF set in the Embedded Web Server, and PDF/A

Supported Scanning Scan to Home

Scan to USB

Scan to Email

Scan to Network (Browse FTP or Browse SMB)

Email Address Book Up to 2000 email addresses

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Specifications

Control Panel 7-inch LCD touch screen with Home and Power/Wake buttons

Connectivity Ethernet 10/100/1000 Base-T

High-speed USB 3.0

Wi-Fi 801.11n and Wi-Fi Direct with optional Wi-Fi Kit. Concurrent wired and

wireless connections supported.

NFC Tap-to-Pair

Remote Access Embedded Web Server

OPTIONS AND UPGRADES

• Paper Trays:

– Single-Tray Module

– Single Tray Module with Stand

– 3-Tray Module

– Tandem Tray Module

– High-Capacity Feeder

– Envelope Tray

Note: The Single Tray Module is optional for the base model only, and does not include a stand.

• Output Devices:

– Center Tray

– Integrated Office Finisher

– Office Finisher

– Office Finisher with Booklet Maker

– 2–3 Hole Punch for North America

– 2–4 Hole Punch for Europe

• Connectivity Options:

– 1-line or 3-line Fax Kit

– Wi-Fi Kit

– Fax Over IP Kit

• External Keyboard

• Bluetooth (AirPrint Discovery)

• Support for AirPrint

with iBeacon

• Trellix

Data Security

Note: Trellix

formerly known as McAfee

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Specifications

• Hard drive

• Internal Card Reader/RFID Kit

• Xerox

Common Access Card Enablement Kit

• PostScript Kit

• Convenience Stapler, including Work Surface

Note: The center tray and hard drive are optional only for the base model. They are standard features for all

other available models.

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Performance Specifications

FFEEAATTUURREE SSPPEECCIIFFIICCAATTIIOONNSS

Printer warm-up time Power on: 60 seconds

Recovery from sleep mode For VersaLink

C7120/C7125: 12 seconds

For VersaLink

C7130: 15 seconds

Recovery from low-power mode For VersaLink

C7120/C7125: 12 seconds

For VersaLink

C7130: 15 seconds

PRINT SPEED

Several factors affect the print speed:

• Print mode: The fastest mode is Standard.

• Paper size: Letter (8.5 x 11 in.) prints slightly faster than A4 (210 x 297 mm). Larger paper sizes reduce print

speeds.

• Paper type and weights: For faster printing, use paper weights of 105 g/m

or less.

MMaaxxiimmuumm PPrriinntt SSppeeeeddss ffoorr BBllaacckk aanndd WWhhiittee::

PPAAPPEERR TTYYPPEE AANNDD

WWEEIIGGHHTT AA44//LLEETTTTEERR AA33//TTAABBLLOOIIDD

11--SSIIDDEEDD

PPRRIINNTTIINNGG

22--SSIIDDEEDD

PPRRIINNTTIINNGG

11--SSIIDDEEDD

PPRRIINNTTIINNGG

22--SSIIDDEEDD

PPRRIINNTTIINNGG

Plain 30 ppm 30 ppm 20 ppm 12 ppm

Heavyweight 1:

106–169 g/m

25 ppm 25 ppm 16 ppm 10 ppm

Heavyweight 2:

170–256 g/m

12 ppm N/A 8 ppm N/A

Note: The print speeds are based on Xerox

VersaLink

C7130 Multifunction Printer.

MMaaxxiimmuumm PPrriinntt SSppeeeeddss ffoorr CCoolloorr::

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C71XX Series Color Multifunction Printer User Guide 269

Specifications

PPAAPPEERR TTYYPPEE AANNDD

WWEEIIGGHHTT AA44//LLEETTTTEERR AA33//TTAABBLLOOIIDD

11--SSIIDDEEDD

PPRRIINNTTIINNGG

22--SSIIDDEEDD

PPRRIINNTTIINNGG

11--SSIIDDEEDD

PPRRIINNTTIINNGG

22--SSIIDDEEDD

PPRRIINNTTIINNGG

Plain 30 ppm 30 ppm 20 ppm 12 ppm

Heavyweight 1:

106–169 g/m

12 ppm 12 ppm 8 ppm 5.2 ppm

Heavyweight 2:

170–256 g/m

12 ppm N/A 8 ppm N/A

Note: The print speeds are based on Xerox

VersaLink

C7130 Multifunction Printer.

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Physical Specifications

WEIGHTS AND DIMENSIONS

BBaassee MMooddeell

Width: 59.0 cm (23.2 in.)

Depth: 67.1 cm (26.4 in.)

Height: 76.7 cm (30.2 in.)

Weight: 62.5 kg (137.7 lb.)

BBaassee MMooddeell wwiitthh SSiinnggllee TTrraayy aanndd SSttaanndd

Width: 61.6 cm (24.2 in.)

Depth: 67.1 cm (26.4 in.)

Height: 111.7 cm (44.0 in.)

Weight: 88.9 kg (195.9 lb.)

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Specifications

BBaassee MMooddeell wwiitthh TTaannddeemm TTrraayy MMoodduullee

Width: 61.6 cm (24.3 in.)

Depth: 67.1 cm (26.4 in.)

Height: 111.7 cm (44.0 in.)

Weight: 100 kg (220.46 lb.)

BBaassee MMooddeell wwiitthh 33--TTrraayy MMoodduullee aanndd IInntteeggrraatteedd OOffffiiccee FFiinniisshheerr

Width: 66.6 cm (26.2 in.)

Depth: 67.1 cm (26.4 in.)

Height: 111.7 cm (44.0 in.)

Weight: 102 kg (224.8 lb.)

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BBaassee MMooddeell wwiitthh 33--TTrraayy MMoodduullee aanndd OOffffiiccee FFiinniisshheerr

Width: 113.4 cm (44.6 in.)

Depth: 67.1 cm (26.4 in.)

Height: 111.7 cm (44.0 in.)

Weight: 115 kg (253.5 lb.)

BBaassee MMooddeell wwiitthh 33--TTrraayy MMoodduullee,, aanndd OOffffiiccee FFiinniisshheerr wwiitthh BBooookklleett MMaakkeerr

Width: 113.5 cm (44.6 in.)

Depth: 67.9 cm (26.7 in.)

Height: 111.7 cm (44.0 in.)

Weight: 127 kg (279.9 lb.)

BBaassee MMooddeell wwiitthh 33--TTrraayy MMoodduullee,, OOffffiiccee FFiinniisshheerr,, BBooookklleett MMaakkeerr,, aanndd HHiigghh--CCaappaacciittyy FFeeeeddeerr

Width: 145.0 cm (57.0 in.)

Depth: 67.9 cm (26.7 in.)

Height: 111.7 cm (44.0 in.)

Weight: 156.9 kg (345.9 lb.)

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C71XX Series Color Multifunction Printer User Guide 273

Specifications

BBaassee MMooddeell wwiitthh TTaannddeemm TTrraayy MMoodduullee,, OOffffiiccee FFiinniisshheerr,, BBooookklleett MMaakkeerr,, aanndd HHiigghh--CCaappaacciittyy FFeeeeddeerr

Width: 145.0 cm (57.0 in.)

Depth: 67.9 cm (26.7 in.)

Height: 111.7 cm (44.0 in.)

Weight: 166 kg (365.9 lb.)

TOTAL SPACE REQUIREMENTS

CClleeaarraannccee RReeqquuiirreemmeennttss ffoorr BBaassee MMooddeell

Width: 108.6 cm (42.8 in.)

Depth: 156.7 cm (61.7 in.)

Height: 112.3 cm (44.2 in.)

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Specifications

CClleeaarraannccee RReeqquuiirreemmeennttss ffoorr SSiinnggllee TTrraayy aanndd SSttaanndd

Width: 111.5 cm (43.9 in.)

Depth: 166.6 cm (65.6 in.)

Height: 147.4 cm (58.0 in.)

CClleeaarraannccee RReeqquuiirreemmeennttss ffoorr BBaassee MMooddeell wwiitthh TTaannddeemm TTrraayy MMoodduullee

Width: 128.8 cm (50.7 in.)

Depth: 166.6 cm (65.6 in.)

Height: 147.4 cm (58.0 in.)

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C71XX Series Color Multifunction Printer User Guide 275

Specifications

CClleeaarraannccee RReeqquuiirreemmeennttss ffoorr 33--TTrraayy MMoodduullee wwiitthh oorr wwiitthhoouutt tthhee IInntteeggrraatteedd OOffffiiccee FFiinniisshheerr

Width: 128.8 cm (50.7 in.)

Depth: 166.6 cm (65.6 in.)

Height: 147.4 cm (58.0 in.)

CClleeaarraannccee RReeqquuiirreemmeennttss ffoorr 33--TTrraayy MMoodduullee wwiitthh OOffffiiccee FFiinniisshheerr

Width: 167.2 cm (65.8 in.)

Depth: 166.6 cm (65.6 in.)

Height: 147.4 cm (58.0 in.)

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Specifications

CClleeaarraannccee RReeqquuiirreemmeennttss wwiitthh 33--TTrraayy MMoodduullee OOffffiiccee FFiinniisshheerr aanndd BBooookklleett MMaakkeerr

Width: 167.2 cm (65.8 in.)

Depth: 166.6 cm (65.6 in.)

Height: 147.4 cm (58.0 in.)

CClleeaarraannccee RReeqquuiirreemmeennttss ffoorr 33--TTrraayy MMoodduullee,, OOffffiiccee FFiinniisshheerr,, BBooookklleett MMaakkeerr,, aanndd HHiigghh--CCaappaacciittyy FFeeeeddeerr

Width: 190.9 cm (75.2 in.)

Depth: 166.6 cm (65.6 in.)

Height: 147.4 cm (58.0 in.)

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Specifications

CClleeaarraannccee RReeqquuiirreemmeennttss ffoorr TTaannddeemm TTrraayy MMoodduullee,, OOffffiiccee FFiinniisshheerr,, BBooookklleett MMaakkeerr,, aanndd HHiigghh--CCaappaacciittyy

FFeeeeddeerr

Width: 190.9 cm (75.2 in.)

Depth: 166.6 cm (65.6 in.)

Height: 147.4 cm (58.0 in.)

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Specifications

Environmental Specifications

TEMPERATURE

• Operating Temperature Range: 10–32°C (50–90°F)

• Optimal Temperature Range: 15–28°C (59–82°F)

RELATIVE HUMIDITY

• Operating Humidity Range: 10–85%

• Optimal Humidity Range: 20–70% relative humidity at 28°C (82°F)

Note: Under extreme environmental conditions, such as 10°C and 85% relative humidity, printing defects

can occur due to condensation inside the printer.

ELEVATION

For optimum performance, use the printer at elevations below 2500 m (8200 ft.).

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Specifications

Electrical Specifications

POWER SUPPLY VOLTAGE AND FREQUENCY

PPOOWWEERR SSUUPPPPLLYY VVOOLLTTAAGGEE

FFRREEQQUUEENNCCYY CCUURRRREENNTT RREEQQUUIIRREEDD

110–127 VAC +6%/-10%

(99–135 VAC)

50/60 Hz +/-3% 12 A

220–240 VAC +/-10%

(198–264 VAC)

50 Hz +/-3% 8 A

POWER CONSUMPTION

• 110 V:

– Maximum power consumption: 1.45 kW

– Sleep mode: 0.4 W or less

– Low-Power mode: 70 W or less

– Standby mode: 94 W or less

• 220 V:

– Maximum power consumption: 1.76 kW

– Sleep mode: 0.4 W or less

– Low-Power mode: 68 W or less

– Standby mode: 94 W or less

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C71XX Series Color Multifunction Printer User Guide 281

Regulatory Information

This appendix contains:

Basic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Copy Regulations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Fax Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

Safety Certification. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 294

Material Safety Data Sheets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 295

Basic Regulations

Xerox has tested this printer to electromagnetic emission and immunity standards. These standards are designed to

mitigate interference caused or received by this printer in a typical office environment.

ENERGY STAR

The ENERGY STAR program is a voluntary scheme to promote the development and

purchase of energy-efficient models, which help to reduce environmental impact. Details on

the ENERGY STAR program and models qualified to ENERGY STAR can be found at the

following website: www.energystar.gov.

The ENERGY STAR and ENERGY STAR mark are registered United States trademarks.

The ENERGY STAR Imaging Equipment Program is a team effort between United States,

European Union, Japanese governments, and the office equipment industry to promote

energy-efficient copiers, printers, fax, multifunction printers, personal computers, and

monitors. Reducing product energy consumption helps combat smog, acid rain, and long-

term changes to the climate by decreasing the emissions that result from generating

electricity.

For more information on energy or other related topics, go to www.xerox.com/environment or www.xerox.com/

environment_europe.

POWER CONSUMPTION AND ACTIVATION TIME

The amount of electricity that a device consumes depends on the way the device is used. This device is designed

and configured to enable you to reduce your electricity usage.

Power Saver modes are enabled on your device to reduce energy consumption. After the last print, the device

transitions to Ready mode. In this mode, the device can print again immediately. If the device is not used for a

specified period, the device transitions to Low Power mode, then to Sleep mode. In these modes, to enable reduced-

power consumption, only essential functions remain active. The device takes longer to produce the first print after it

exits the Power Saver modes than it takes to print in Ready mode. This delay is the result of the system waking up

and is typical of most imaging devices on the market.

To save power, you can enable Auto Power Off mode on your device. If Auto Power Off mode is enabled, you can

configure the mode as follows:

• AAllwwaayyss AAlllloowweedd: The device powers off automatically after the specified time, and the cumulative Low Power

mode and Sleep mode timeouts have elapsed.

• AAlllloowweedd OONNLLYY WWhheenn CCoonnddiittiioonnss aarree MMeett: The device automatically powers off only after timeouts have

elapsed. The device also powers off if Fax, USB Drive, and Wired and Non-Wired Network have not been

activated.

To change the Power Saver settings, refer to the User Guide at www.xerox.com/office/VLC71XXdocs. For further

assistance, contact your System Administrator or refer to the System Administrator Guide.

To enable Auto Power Off mode, contact your System Administrator. For details, refer to the System Administrator

Guide at www.xerox.com/office/VLC71XXdocs.

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Regulatory Information

To learn more about Xerox participation in sustainability initiatives, go to: www.xerox.com/environment.

Note: Changing the default Power Saver activation times can result in an overall higher energy consumption

of the device. Before you turn off Power Saver modes or set a long activation time, consider the increase in

device power consumption.

DEFAULT POWER SAVER SETTINGS

This device is ENERGY STAR

-qualified under the ENERGY STAR Program Requirements for Imaging Equipment. The

transition time from Ready mode to Low Power mode can be set up to 60 minutes. The default value is 1 minute.

The transition time from Low Power mode to Sleep mode can be set up to 60 minutes. The default value is 1

minute. The total transition time from Ready mode to Sleep mode can be set up to 60 minutes.

To change the Power Saver settings, contact your system administrator or refer to System Administrator Guide at

www.xerox.com/office/VLC71XXdocs.

ENVIRONMENTAL BENEFITS OF DUPLEX PRINTING

Most Xerox products have duplex printing, also known as 2-sided printing, capability. This enables you to print on

both sides of the paper automatically, and therefore helps to reduce the use of valuable resources by reducing your

paper consumption. The Lot 4 Imaging Equipment agreement requires that on models greater than or equal to 40

ppm color or greater than or equal to 45 ppm monochrome the duplex function has been auto enabled, during the

setup and driver installation. Some Xerox models below these speed bands may also be enabled with 2-sided

printing settings defaulted on at the time of install. Continuing to use the duplex function will reduce the

environmental impact of your work. However, should you require simplex/1-sided printing, you may change the

print settings in the print driver.

PAPER TYPES

This product can be used to print on both recycled and virgin paper, approved to an environmental stewardship

scheme, which complies with EN12281 or a similar quality standard. Lighter weight paper (60 g/m²), which contains

less raw material and thus saves resources per print, may be used in certain applications. We encourage you to

check if this is suitable for your printing needs.

REGULATORY INFORMATION FOR 2.4-GHZ AND 5-GHZ WIRELESS NETWORK ADAPTERS

This product contains a 2.4-GHz and 5-GHz Wireless LAN radio transmitter module that complies with the

requirements specified in FCC Part 15, Industry Canada RSS-210, and European Council Directive 2014/53/EU.

Radio Frequency (RF) output power of this device will not exceed 20 dBm in either frequency band.

Operation of this device is subject to the following two conditions:

1. This device may not cause harmful interference, and

2. This device must accept any interference received, including interference that may cause undesired operation.

Changes or modifications to this device not specifically approved by the Xerox Corporation may void the user's

authority to operate this equipment.

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Regulatory Information

UNITED STATES FCC REGULATIONS

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15

and Part 18 of the FCC Rules. These limits are designed to provide reasonable protection against harmful

interference when the equipment is operated in a commercial environment. This equipment generates, uses, and

can radiate radio frequency energy. If the equipment is not installed and used in accordance with these

instructions, it can cause harmful interference to radio communications. Operation of this equipment in a residential

area is likely to cause harmful interference. Users are required to correct the interference at their own expense.

If this equipment does cause harmful interference to radio or television reception, which can be determined by

turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the

following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit different from that to which the receiver is connected.

• Consult the dealer or an experienced radio/TV technician for help.

Changes or modifications to this equipment not approved by Xerox can void the authority of the user to operate

this equipment.

WWaarrnniinngg:: To ensure compliance with Part 15 and Part 18 of the FCC rules, use shielded interface cables.

CANADA

This Class A digital apparatus complies with Canadian ICES-003.

Cet appareil numérique de la classe A est conforme à la norme NMB-003 du Canada.

CERTIFICATIONS IN EUROPE

The CE mark applied to this product symbolizes a declaration of conformity by Xerox with the

following applicable Directives of the European Union as of the date indicated:

• April 16, 2014: Radio Equipment Directive 2014/53/EU

Hereby, Xerox declares that the radio equipment model VersaLink C71XX is in compliance with Directive 2014/53/

EU. The full text of the EU declaration of conformity can found at the following internet address:

www.xerox.com/environment_europe

This printer, if used properly in accordance with the instructions, is not dangerous for the consumer or for the

environment.

WWaarrnniinngg:: Changes or modifications to this equipment not specifically approved by the Xerox

Corporation may void the user's authority to operate this equipment.

WWaarrnniinngg:: External radiation from Industrial, Scientific, and Medical (ISM) equipment can interfere with

the operation of this Xerox device. If external radiation from ISM equipment interferes with this device,

contact your Xerox representative for assistance.

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WWaarrnniinngg:: This is a class A product. In a domestic environment, this product can cause radio frequency

interference, in which case the user can be required to take adequate measures.

WWaarrnniinngg:: To ensure compliance with European Union regulations, use shielded interface cables.

EUROPEAN UNION LOT 4 IMAGING EQUIPMENT AGREEMENT ENVIRONMENTAL INFORMATION

Environmental Information Providing Environmental Solutions and Reducing Cost

The following information has been developed to assist users and has been issued in relation to the European

Union (EU) Energy Related Products Directive, specifically the Lot 4 study on Imaging Equipment. This requires

manufacturers to improve environmental performance of in scope products and supports the EU action plan on

energy efficiency.

In scope products are Household and Office equipment that meet the following criteria:

• Standard monochrome format products with a maximum speed less than 66 A4 images per minute

• Standard color format products with a maximum speed less than 51 A4 images per minute

European Union Lot 19 on Light Sources

According to European Commission Ecodesign Directive, the light source contained within this product or its

components is intended to be used for Image Capture or Image Projection only, and is not intended for use in

other applications.

EURASIAN ECONOMIC COMMUNITY CERTIFICATION

Russia, Belarus, and Kazakhstan are working to establish a common customs union, the Eurasian

Economic Community, or EurAsEC. The Eurasian Economic Community members anticipate

sharing a common regulatory scheme and common EurAsEC certification mark, the EAC Mark.

GERMANY

Germany - Blue Angel

RAL, the German Institute for Quality Assurance and

Labeling, has awarded the following configuration of

this device the Blue Angel Environmental Label:

Network printer with automatic 2-sided printing and

USB or network connectivity.

This label distinguishes it as a device that satisfies Blue

Angel criteria for environmental acceptability in terms

of device design, manufacture, and operation. For more

information, go to www.blauer-engel.de.

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Blendschutz

Das Gerät ist nicht für die Benutzung im unmittelbaren Gesichtsfeld am Bildschirmarbeitsplatz vorgesehen. Um

störende Reflexionen am Bildschirmarbeitsplatz zu vermeiden, darf dieses Produkt nicht im unmittelbaren

Gesichtsfeld platziert werden.

Lärmemission

Maschinenlärminformations-Verordnung 3. GPSGV: Der höchste Schalldruckpegel beträgt 70 dB(A) oder weniger

gemäß EN ISO 7779.

Importeur

Xerox GmbH

Hellersbergstraße 2-4

41460 Neuss

Deutschland

TURKEY ROHS REGULATION

In compliance with Article 7 (d), we hereby certify “it is in compliance with the EEE regulation.”

“EEE yönetmeliğine uygundur.”

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Copy Regulations

UNITED STATES

Congress, by statute, has forbidden the reproduction of the following subjects under certain circumstances. Penalties

of fine or imprisonment may be imposed on those guilty of making such reproductions.

1. Obligations or Securities of the United States Government, such as:

• Certificates of Indebtedness.

• National Bank Currency.

• Coupons from Bonds.

• Federal Reserve Bank Notes.

• Silver Certificates.

• Gold Certificates.

• United States Bonds.

• Treasury Notes.

• Federal Reserve Notes.

• Fractional Notes.

• Certificates of Deposit.

• Paper Money.

• Bonds and Obligations of certain agencies of the government, such as FHA and so on.

• Bonds. United States Savings Bonds may be photographed only for publicity purposes in connection with

the campaign for the sale of such bonds.

• Internal Revenue Stamps. If it is necessary to reproduce a legal document on which there is a canceled

revenue stamp, this may be done provided the reproduction of the document is performed for lawful

purposes.

• Postage Stamps, canceled or uncanceled. For philatelic purposes, Postage Stamps may be photographed,

provided the reproduction is in black and white and is less than 75% or more than 150% of the linear

dimensions of the original.

• Postal Money Orders.

• Bills, Checks, or Drafts of money drawn by or upon authorized officers of the United States.

• Stamps and other representatives of value, of whatever denomination, which have been or may be issued

under any Act of Congress.

• Adjusted Compensation Certificates for Veterans of the World Wars.

2. Obligations or Securities of any Foreign Government, Bank, or Corporation.

3. Copyrighted materials, unless permission of the copyright owner has been obtained or the reproduction falls

within the “fair use” or library reproduction rights provisions of the copyright law. Further information of these

provisions may be obtained from the Copyright Office, Library of Congress, Washington, D.C. 20559. Ask for

Circular R21.

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Regulatory Information

4. Certificate of Citizenship or Naturalization. Foreign Naturalization Certificates may be photographed.

5. Passports. Foreign Passports may be photographed.

6. Immigration papers.

7. Draft Registration Cards.

8. Selective Service Induction papers that bear any of the following Registrant’s information:

• Earnings or Income.

• Court Record.

• Physical or mental condition.

• Dependency Status.

• Previous military service.

• Exception: United States military discharge certificates may be photographed.

9. Badges, Identification Cards, Passes, or Insignia carried by military personnel, or by members of the various

Federal Departments, such as FBI, Treasure, and so on (unless photograph is ordered by the head of such

department or bureau).

Reproducing the following is also prohibited in certain states:

• Automobile Licenses.

• Drivers’ Licenses.

• Automobile Certificates of Title.

The preceding list is not all inclusive, and no liability is assumed for its completeness or accuracy. In case of doubt,

consult your attorney.

For more information about these provisions contact the Copyright Office, Library of Congress, Washington, D.C.

20559. Ask for Circular R21.

CANADA

Parliament, by stature, has forbidden the reproduction of the following subjects under certain circumstances.

Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions.

• Current bank notes or current paper money

• Obligations or securities of a government or bank

• Exchequer bill paper or revenue paper

• The public seal of Canada or of a province, or the seal of a public body or authority in Canada, or of a court of

law

• Proclamations, orders, regulations, or appointments, or notices thereof (with intent to falsely cause same to

purport to have been printed by the Queens Printer for Canada, or the equivalent printer for a province)

• Marks, brands, seals, wrappers, or designs used by or on behalf of the Government of Canada or of a province,

the government of a state other than Canada or a department, board, Commission, or agency established by

the Government of Canada or of a province or of a government of a state other than Canada

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• Impressed or adhesive stamps used for the purpose of revenue by the Government of Canada or of a province

or by the government of a state other than Canada

• Documents, registers, or records kept by public officials charged with the duty of making or issuing certified

copies thereof, where the copy falsely purports to be a certified copy thereof

• Copyrighted material or trademarks of any manner or kind without the consent of the copyright or trademark

owner

This list is provided for your convenience and assistance, but it is not all-inclusive, and no liability is assumed for its

completeness or accuracy. In case of doubt, consult your solicitor.

OTHER COUNTRIES

Copying certain documents may be illegal in your country. Penalties of fine or imprisonment may be imposed on

those found guilty of making such reproductions.

• Currency notes

• Bank notes and checks

• Bank and government bonds and securities

• Passports and identification cards

• Copyright material or trademarks without the consent of the owner

• Postage stamps and other negotiable instruments

This list is not inclusive and no liability is assumed for either its completeness or accuracy. In case of doubt, contact

your legal counsel.

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Fax Regulations

UNITED STATES

Fax Send Header Requirements

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other

electronic device, including a fax machine, to send any message unless such message clearly contains in a margin

at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent

and an identification of the business or other entity, or other individual sending the message and the telephone

number of the sending machine or such business, other entity, or individual. The telephone number provided may

not be a 900 number or any other number for which charges exceed local or long-distance transmission charges.

For instructions on programming the Fax Send Header information, refer to the section of the System Administrator

Guide on Setting Transmission Defaults.

Data Coupler Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the Administrative Council

for Terminal Attachments (ACTA). On the cover of this equipment is a label that contains, among other information,

a product identifier in the format US:AAAEQ##TXXXX. If requested, this number must be provided to the Telephone

Company.

A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with

the applicable FCC Part 68 rules and requirements adopted by the ACTA. A compliant telephone cord and modular

plug is provided with this product. It connects to a compatible modular jack that is also compliant. See installation

instructions for details.

You can safely connect the printer to the following standard modular jack: USOC RJ-11C using the compliant

telephone line cord (with modular plugs) provided with the installation kit. See installation instructions for details.

The Ringer Equivalence Number (REN) is used to determine the number of devices that can be connected to a

telephone line. Excessive RENs on a telephone line could result in the devices not ringing in response to an incoming

call. In most but not all areas, the sum of RENs should not exceed five (5.0). To be certain of the number of devices

that can be connected to a line, as determined by the RENs, contact the local Telephone Company. For products

approved after July 23, 2001, the REN is part of the product identifier that has the format US:AAAEQ##TXXXX. The

digits represented by ## are the REN without a decimal point (for example, 03 is a REN of 0.3). For earlier products,

the REN is separately shown on the label.

To order the correct service from the local Telephone Company, you could also have to quote the codes in the

following list:

• Facility Interface Code (FIC) = 02LS2

• Service Order Code (SOC) = 9.0Y

CCaauuttiioonn:: Ask your local Telephone Company for the modular jack type installed on your line. Connecting

this machine to an unauthorized jack can damage telephone company equipment. You, not Xerox,

assume all responsibility and/or liability for any damage caused by the connection of this machine to an

unauthorized jack.

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If this Xerox

equipment causes harm to the telephone network, the Telephone Company could temporarily

discontinue service to the telephone line to which it is connected. If advance notice is not practical, the Telephone

Company notifies you of the disconnection as soon as possible. If the Telephone Company interrupts your service,

they can advise you of your right to file a complaint with the FCC if you believe that it is necessary.

The Telephone Company could change its facilities, equipment, operations, or procedures which could affect the

operation of the equipment. If the Telephone Company changes something that affects the operation of the

equipment, they should notify you in order for you to make necessary modifications to maintain uninterrupted

service.

If you experience trouble with this Xerox

equipment, please contact the appropriate service center for repair or

warranty information. Contact information is contained in the Device app on the printer and in the back of the

Troubleshooting section of the User Guide. If the equipment is causing harm to the telephone network, the

Telephone Company may request you to disconnect the equipment until the problem is resolved.

Only a Xerox Service Representative or an authorized Xerox Service provider are authorized to make repairs to the

printer. This applies at any time during or after the service warranty period. If unauthorized repair is performed, the

remainder of the warranty period is null and void.

This equipment must not be used on party lines. Connection to party line service is subject to state tariffs. Contact

the state public utility commission, public service commission, or corporation commission for information.

Your office could have specially wired alarm equipment connected to the telephone line. Make sure that the

installation of this Xerox

equipment does not disable your alarm equipment.

If you have questions about what could disable alarm equipment, consult your Telephone Company or a qualified

installer.

CANADA

This product meets the applicable Innovation, Science and Economic Development Canada technical specifications.

A representative designated by the supplier should coordinate repairs to certified equipment. Repairs or alterations

made by the user to this device, or device malfunctions, could cause the telecommunications company to request

you to disconnect the equipment.

For user protection, make sure that the printer is properly grounded. The electrical ground connections of the power

utility, telephone lines, and internal metallic water pipe systems, if present, must be connected together. This

precaution could be vital in rural areas.

WWaarrnniinngg:: Do not attempt to make such connections yourself. Contact the appropriate electric inspection

authority, or electrician, to make the ground connection.

The Ringer Equivalence Number (REN) indicates the maximum number of devices allowed to be connected to a

telephone interface. The termination of an interface may consist of any combination of devices subject only to the

requirement that the sum of the RENs of all the devices not exceed five. For the Canadian REN value, please refer to

the label on the equipment.

Canada CS-03 Issue 9

This product has been tested to and is compliant with CS–03 issue 9.

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EUROPEAN UNION

Radio Equipment and Telecommunications Terminal Equipment Directive

This device has been designed to work with the national public switched telephone networks and compatible PBX

devices of the following countries:

PPAANN--EEUURROOPPEEAANN AANNAALLOOGG PPSSTTNN AANNDD CCOOMMPPAATTIIBBLLEE PPBBXX CCEERRTTIIFFIICCAATTIIOONNSS

Austria Greece Netherlands

Belgium Hungary Norway

Bulgaria Iceland Poland

Cyprus Ireland Portugal

Czech Republic Italy Romania

Denmark Latvia Slovakia

Estonia Liechtenstein Slovenia

Finland Lithuania Spain

France Luxembourg Sweden

Germany Malta United Kingdom

If you have problems with your product, contact your local Xerox representative. This product can be configured to

be compatible with other country networks. Before reconnecting the device to a network in another country,

contact your Xerox representative for assistance.

Note:

• Although this product can use either loop disconnect (pulse) or DTMF tone signaling, Xerox

recommends that you use DTMF signaling. DTMF signaling provides reliable and faster call

setup.

• Modification of this product, or connection to external control software or control

apparatus not authorized by Xerox, invalidates its certification.

NEW ZEALAND

1. The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the

item complies with minimum conditions for connection to its network. It indicates no endorsement of the

product by Telecom, it does not provide any sort of warranty, and it does not imply that any Telepermitted

product is compatible with all Telecom network services. Above all, it provides no assurance that any item will

work correctly in all respects with another item of Telepermitted equipment of a different make or model.

The equipment may not be capable of correct operation at the higher data speeds designated. 33.6 kbps and

56 kbps connections are likely to be restricted to lower bit rates when connected to some PSTN

implementations. Telecom will accept no responsibility for difficulties that arise in such circumstances.

2. Immediately disconnect this equipment should it become physically damaged, then arrange for its disposal or

repair.

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3. This modem shall not be used in any manner which could constitute a nuisance to other Telecom customers.

4. This device is equipped with pulse dialing, while the Telecom standard is DTMF tone dialing. There is no

guarantee that Telecom lines will always continue to support pulse dialing.

5. Use of pulse dialing, when this equipment is connected to the same line as other equipment, may give rise to

'bell tinkle' or noise and cause a false answer condition. If you encounter such problems, do not contact the

Telecom Faults Service.

6. DTMF tones dialing is the preferred method because it is faster than pulse (decadic) dialing and is readily

available on almost all New Zealand telephone exchanges.

WWaarrnniinngg:: No '111' or other calls can be made from this device during a mains power failure.

7. This equipment may not provide for the effective hand-over of a call to another device connected to the same

line.

8. Some parameters required for compliance with Telecom Telepermit requirements are dependent on the

equipment (computer) associated with this device. The associated equipment shall be set to operate within the

following limits for compliance with Telecom Specifications:

For repeat calls to the same number:

• There shall be no more than 10 call attempts to the same number within any 30 minute period for any

single manual call initiation, and

• The equipment shall go on-hook for a period of not less than 30 seconds between the end of one attempt

and the beginning of the next attempt.

For automatic calls to different numbers:

The equipment shall be set to ensure that automatic calls to different numbers are spaced such that there is no

less than five seconds between the end of one call attempt and the beginning of another.

9. For correct operation, total of the RNs of all devices connected to a single line at any time should not exceed

five.

SOUTH AFRICA

This modem must be used in conjunction with an approved surge-protection device.

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Safety Certification

This device is certified by the following Agencies using the following safety standards.

AAGGEENNCCYY SSTTAANNDDAARRDD

TÜV Rheinland (US/Canada) UL 60950-1, 2nd Edition, 2014-10-14

CAN/CSA C22.2 No. 60950-1-07, 2nd Edition, 2014-10

UL 62368-1

TÜV Rheinland (Europe) IEC/EN 62368-1:2014

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Material Safety Data Sheets

For Material Safety Data information regarding your printer, go to:

• North America: www.xerox.com/msds

• European Union: www.xerox.com/environment_europe

For the Customer Support Center phone numbers, go to www.xerox.com/office/worldcontacts.

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Recycling and Disposal

This appendix contains:

All Countries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

North America. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

European Union . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Other Countries . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 302

All Countries

If you are managing the disposal of your Xerox product, please note that the printer may contain lead, mercury,

perchlorate, and other materials whose disposal may be regulated due to environmental considerations. The

presence of these materials is fully consistent with global regulations applicable at the time that the product was

placed on the market. For recycling and disposal information, contact your local authorities. Perchlorate Material:

This product may contain one or more Perchlorate-containing devices, such as batteries. Special handling may

apply. For more information, go to www.dtsc.ca.gov/hazardouswaste/perchlorate.

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North America

Xerox operates an equipment take-back and reuse/recycle program. Contact your Xerox representative (1-800-ASK-

XEROX) to determine if this Xerox product is part of the program. For more information about Xerox environmental

programs, visit www.xerox.com/environment, or for recycling and disposal information, contact your local

authorities.

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European Union

Some equipment may be used in both a domestic/household and a professional/business application.

DOMESTIC/HOUSEHOLD ENVIRONMENT

Application of this symbol on your equipment is confirmation that you should not dispose of the

equipment in the normal household waste stream.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be

segregated from household waste.

Private households within EU member states may return used electrical and electronic equipment to designated

collection facilities free of charge. Please contact your local disposal authority for information.

In some member states, when you purchase new equipment, your local retailer may be required to take back your

old equipment free of charge. Please ask your retailer for information.

PROFESSIONAL/BUSINESS ENVIRONMENT

Application of this symbol on your equipment is confirmation that you must dispose of this

equipment in compliance with agreed national procedures.

In accordance with European legislation, end of life electrical and electronic equipment subject to disposal must be

managed within agreed procedures.

Prior to disposal, please contact your local reseller or Xerox representative for end of life take-back information.

COLLECTION AND DISPOSAL OF EQUIPMENT AND BATTERIES

These symbols on the products and/or accompanying documents mean that used electrical and electronic

products and batteries should not be mixed with general household waste.

For proper treatment, recovery, and recycling of old products and used batteries, please take them to

applicable collection points, in accordance with your national legislation and the Directive 2002/96/EC and

2006/66/EC.

By disposing of these products and batteries correctly, you will help to save valuable resources and prevent

any potential negative effects on human health and the environment which could otherwise arise from

inappropriate waste handling.

For more information about collection and recycling of old products and batteries, please contact your local

municipality, your waste disposal service or the point of sale where you purchased the items.

Penalties may be applicable for incorrect disposal of this waste, in accordance with national legislation.

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Business Users in the European Union

If you wish to discard electrical and electronic equipment, please contact your dealer or supplier for further

information.

Disposal Outside of the European Union

These symbols are only valid in the European Union. If you wish to discard these items, please contact your local

authorities or dealer and ask for the correct method of disposal.

BATTERY SYMBOL NOTE

This wheeled bin symbol may be used in combination with a chemical symbol. This establishes

compliance with the requirements set out by the Directive.

BATTERY REMOVAL

Batteries should only be replaced by a manufacturer-approved service facility.

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Other Countries

Please contact your local waste management authority to request disposal guidance.

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Apps Features

This appendix contains:

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FFEEAATTUURREE DDEESSCCRRIIPPTTIIOONN CCOOPPYY EEMMAAIILL FFAAXX

SSEERRVVEERR

FFAAXX SSCCAANN TTOO

IIDD CCAARRDD

CCOOPPYY

PPrreesseett Use Preset to select values

that were stored previously.

Select the required Preset

from the menu.

• • • • •

OOuuttppuutt CCoolloorr Use Output Color to control

the color rendering of the

output image or print.

• • • •

IImmaaggee

EEnnhhaanncceemmeenntt

Use the Image

Enhancement options to

select Background

Suppression when you scan

original documents on a

colored sheet, or to adjust

the image contrast.

• •

CCoolloorr BBaallaannccee If you have a color original

document, you can adjust

the balance of the printing

colors between cyan,

magenta, yellow, and black

before printing your copy.

•

CCoolloorr EEffffeeccttss If you have a color original

document, you can adjust

the color of the copy using

preset color effects. For

example, you can adjust

•

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FFEEAATTUURREE DDEESSCCRRIIPPTTIIOONN CCOOPPYY EEMMAAIILL FFAAXX

SSEERRVVEERR

FFAAXX SSCCAANN TTOO

IIDD CCAARRDD

CCOOPPYY

colors to be brighter or

cooler.

SSaattuurraattiioonn Saturation allows you to

adjust the color strength

and the amount of gray in

the color.

• • •

22--SSiiddeedd and 22--SSiiddeedd

SSccaannnniinngg

You can use the 2-Sided

options to set the device to

scan one or both sides of an

original document. For Copy

jobs, you can specify 1-

Sided or 2-Sided output.

• • • • •

PPaappeerr SSuuppppllyy Use Paper Supply to specify

the size, type and color of

the paper required, or the

Paper Tray to use. If Auto is

selected, the printer chooses

the paper tray based on the

original document size and

the selected settings.

• •

CCoollllaatteedd You can collate multi-page

copy jobs automatically. For

example, when making

three 1-Sided copies of a

six-page document, the

•

Apps Features

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FFEEAATTUURREE DDEESSCCRRIIPPTTIIOONN CCOOPPYY EEMMAAIILL FFAAXX

SSEERRVVEERR

FFAAXX SSCCAANN TTOO

IIDD CCAARRDD

CCOOPPYY

copies are printed in this

order:

1, 2, 3, 4, 5, 6; 1, 2, 3, 4, 5, 6;

1, 2, 3, 4, 5, 6.

RReedduuccee//EEnnllaarrggee You can reduce the image to

as little as 25% of its

original size or enlarge it as

much as 400%.

• •

OOrriiggiinnaall TTyyppee The printer optimizes the

image quality of the copies

based on the type of images

in the original document

and how the original was

created.

• • • • • •

LLiigghhtteenn//DDaarrkkeenn Use the Lighten/Darken

slider to make the output

image or print lighter or

darker.

• • • • • •

SShhaarrppnneessss Use this option to sharpen

the output image or print.

For best results, sharpen text

images and soften photos.

• • • • •

OOrriiggiinnaall OOrriieennttaattiioonn You can use the Original

Orientation option to specify

• • •

Apps Features

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FFEEAATTUURREE DDEESSCCRRIIPPTTIIOONN CCOOPPYY EEMMAAIILL FFAAXX

SSEERRVVEERR

FFAAXX SSCCAANN TTOO

IIDD CCAARRDD

CCOOPPYY

the layout of the original

images. The printer uses the

information to determine if

images require rotation to

produce the required output.

IImmaaggee SShhiifftt Image Shift allows you to

modify the location of the

image on the page. You can

shift the printed image

along the X and Y axes of

each sheet of paper.

•

AAuuttoo BBaacckkggrroouunndd

SSuupppprreessssiioonn

Use the Auto Background

Suppression setting to

reduce the sensitivity of the

printer to variations in light

background colors.

• •

EEddggee EErraassee You can erase content from

the edges of your images

using the Edge Erase

feature. You can specify the

amount to erase on the

right, left, top, and bottom

edges.

• • •

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OOrriiggiinnaall SSiizzee To ensure that you are

scanning the correct area of

the documents, specify the

original document size.

• • • • •

BBooookk CCooppyyiinngg You can use the Book

Copying feature to copy

books, magazines, or other

bound documents.

•

FFrroonntt CCoovveerr You can print the first page

of your copy job on different

paper, such as colored or

heavyweight paper. The

printer selects the special

paper from a different tray.

The cover can be blank or

printed.

•

AAnnnnoottaattiioonnss You can add Annotations

such as page numbers and

the date, to your copies.

•

BBooookklleett CCrreeaattiioonn The Booklet Creation

feature prints two pages on

each side of the paper. The

pages are reordered so that

they are in numerical order

when folded.

•

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PPaaggee LLaayyoouutt You can print the selected

number of pages on one

side of a sheet of paper.

Selecting multiple pages per

sheet saves paper and

provides a way to review the

layout of a document.

•

SSaammppllee CCooppyy Sample Copy allows you to

print a test copy of a job to

inspect before printing

multiple copies. This feature

is useful for complex or high-

volume jobs. After you print

and inspect the test copy,

you can choose to print or

cancel the remaining copies.

•

QQuuaannttiittyy Use this option to enter the

number of required ID card

copies.

•

PPrreevviieeww Use this option to view a

sample image. You can use

Preview to continue

scanning and adding pages

to a job.

• • • •

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RReessoolluuttiioonn Resolution determines how

fine or grainy graphic

images appear. Image

resolution is measured in

dots per inch (dpi).

• • • •

CCoonnttrraasstt You can use the Contrast

feature to adjust the

variation between light and

dark areas of the image.

• •

RReemmoovvee BBllaannkk PPaaggeess Remove Blank Pages

configures the printer to

ignore blank pages.

• • • •

BBooookk SSccaannnniinngg You can use the Book

Scanning feature to scan

books, magazines, or other

bound documents.

• •

SSuubbjjeecctt Use the Subject option to

add a title or heading to an

email.

• •

FFrroomm Use the From option to

specify the originator of the

email.

• •

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RReeppllyy TToo Use the Reply To option to

include an email address

that you want the recipient

to reply to. This option is

useful if you want the

recipient to reply to your

email address rather than to

the device.

Note: The system

administrator can

preset this option.

• •

MMeessssaaggee Use Message to enter

information to accompany

the email.

• •

FFiillee FFoorrmmaatt Use the File Format option

to specify the format of the

saved image or to define a

searchable image. You can

add a password to protect

the image or choose to

combine multiple images

into a single file.

• •

FFiillee AAllrreeaaddyy EExxiissttss Use the File Already Exists

option to define what action

•

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the device takes when the

file name is used already.

FFiillee NNaammee Use the File Name option to

specify a name for the file

containing the scanned

images.

• •

BBooookk FFaaxxiinngg You can use the Book Faxing

feature to scan images from

books, magazines, or other

bound documents for

faxing.

• •

SSttaarrttiinngg RRaattee Select the highest starting

rate for transmitting the fax,

unless the destination for

the fax you are sending has

special requirements.

•

CCoovveerr SShheeeett You can use the Cover Sheet

option to add an

introduction page to the

beginning of your fax. You

can add a short comment to

the cover sheet, as well as

To and From details.

•

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TTrraannssmmiissssiioonn

HHeeaaddeerr TTeexxtt

It is unlawful to send a

message from a fax

machine without the proper

Transmission Header Text.

Ensure that the name and

telephone number of the

sender, and the date and

time of the transmission is

included on all faxes.

•

DDeellaayy SSeenndd You can set a time in the

future for the printer to send

your fax job. You can delay

the send of your fax job for

up to 24 hours.

• •

PPrriioorriittyy SSeenndd Use Priority Send to identify

urgent faxes. Priority faxes

are sent first.

•

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MMaannuuaall SSeenndd You can use the Manual

Send feature to enable the

fax modem speaker

temporarily. This feature is

helpful to dial international

numbers, or to use phone

systems that require you to

wait for a specific audio

tone.

•

PPoolllliinngg Polling allows you to retrieve

faxes stored on other fax

machines.

•

Apps Features